RFQ IHS1521344 - Bio Hood Certifications and Inspections.docx

(1) General Information

a. This solicitation is prepared as a combined synopsis/solicitation in accordance with FAR Part 12, as restructured and implemented by FAR Class Deviation 2025-09, Amendment 2 (effective 04/24/2026), and the corresponding HHSAR Part 312 deviation. Additional details are included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

b. Solicitation Number: The solicitation number is IHS1521344. This solicitation is issued as a Request for Quotation (RFQ).

c. FAC Applicability: The solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01.

d. HHSAR Deviation: This acquisition is also subject to HHSAR Class Deviation 2026-03, Revolutionary FAR Overhaul deviation to HHSAR Part 312 (effective 03/26/2026), which supplements the FAR Part 12 deviation referenced above.

(2) Requirement Description

a. Description of Services The Indian Health Service (IHS) requires commercial consulting services. Please review the attached Statement of Work (SOW) for full details and requirements.

Performance Details: The period of performance shall be: a base period for one (1) year and four (4) Option years.

All work must be performed entirely off-site at the contractor's facility or at a contractor-designated workspace. All work performed must take place within the United States.

b. Contract Line Item Structure The Government intends to award a single Firm-Fixed-Price (FFP) contract.

(3) Instructions to Offerors FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, as implemented by FAR Class Deviation 2025-09, Amendment 2 (RFO DEVIATION, effective 04/24/2026), applies to this acquisition.

ADDENDUM TO FAR 52.212-1:

1. Quote Organization: Offerors shall submit their quote in two separate volumes: Volume I (Technical Quote) and Volume II (Price Quote and Administrative Documents). Volume I shall not contain any pricing information.

2. Volume I (Technical Quote) Instructions: The Technical Quote shall not exceed 15 pages. It must address: Factor 1 (Technical Approach), Factor 2 (Staffing/Management), and Factor 3 (Relevant Experience/Past Performance) as described in the Evaluation Method section. A maximum of three (3) performance references (Attachment C) shall be submitted for contracts under which performance has occurred within the past three years. Each performance reference is limited to five (5) pages. Resumes and past-performance references do not count toward the 15-page limit for Volume I.

3. Volume II (Price) Instructions: Include a cover letter, FAR 52.212-3 (or active SAM.gov status verification), and Provide Total Firm-Fixed-Price for the full period of performance. Use the following pricing table:

(4) Evaluation Method FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, as implemented by FAR Class Deviation 2025-09, Amendment 2 (RFO DEVIATION, effective 04/24/2026), applies.

(a) The Government will issue a purchase order resulting from this Request for Quotations to the responsible vendor whose quotation, conforming to the RFQ, provides the best value to the Government, considering price and non-price factors.

The following evaluation factors will be used:

(i) Technical Approach - The quotation will be evaluated on the quoter’s technical understanding and approach for fulfilling the SOW requirements. Favorable consideration will be given to:

1) Detailed understanding of the scope

2) A technical approach that complies with all SOW tasks

(ii) Staffing/Management - Detail proposed labor categories, personnel qualifications, schedule management, and approach to coordinating with Government SMEs. Include an unpriced staffing matrix showing proposed labor categories and estimated hours.

(iii) Price

Proposed prices will be evaluated for reasonableness. The Government will evaluate the total Firm-Fixed-Price using one or more price analysis techniques, including comparison of proposed prices received in response to the solicitation, comparison to the Independent Government Cost Estimate (IGCE), or comparison to historical prices paid for similar services.

(iv) Relevant Experience/Past Performance

Evaluated on recent and relevant experience performing projects of similar scope, size, and complexity.

Contract Award:

The Government will use the streamlined evaluation procedures under FAR Part 12, as implemented by FAR Class Deviation 2025-09, Amendment 2, which incorporates simplified acquisition authorities formerly found in FAR Subpart 13.5.

Quotations will be evaluated using a tradeoff process approach considering Technical Approach, Staffing/Management, Price and Past Performance. Non-price factors, when combined, are significantly more important than price. The Government reserves the right to award to other than the lowest priced quote.

Notice of Intent to Award Without Discussions:

Quoters are advised that the Government intends to evaluate quotations and make an award without conducting discussions. Initial quotes should be their best from a technical and price standpoint.

(5) Provisions, Clauses, and Deviations FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, as implemented by FAR Class Deviation 2025-09, Amendment 2 (RFO DEVIATION, effective 04/24/2026), applies to this acquisition. The Offeror shall complete this provision in accordance with the RFO FAR Part 12 model deviation text, or reference its current annual representations and certifications in SAM.gov.

MANDATORY DEVIATION NOTICE: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services, as implemented by FAR Class Deviation 2025-09, Amendment 2 (RFO DEVIATION, effective 04/24/2026), applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services, as implemented by FAR Class Deviation 2025-09, Amendment 2 (RFO DEVIATION, effective 04/24/2026), applies to this acquisition. The applicable statutory/E.O. flow-down clauses will be included with the contract.

FAR 52.219-6 Notice of Total Small Business Set-Aside applies to this solicitation.

FAR 52.252-5, Authorized Deviations in Provisions, and FAR 52.252-6, Authorized Deviations in Clauses, apply to this acquisition. The following Department of Health and Human Services Acquisition Regulation (HHSAR) clauses apply to this acquisition:

a. HHSAR 352.232-71 Electronic Submission of Payment Requests, as implemented by HHSAR Class Deviation 2026-07 (effective 04/23/2026) (RFO DEVIATION)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

DPAS Rating: The Defense Priorities and Allocations System (DPAS) does not apply to this requirement.

(6) Submission Deadlines and Contact Information

Quotes are due by 2:00 p.m. Eastern Time on September 7, 2026. All quotes must be submitted electronically to Daniel Weingarten, Contracting Officer, at daniel.weingarten@hhs.gov and Andrei Howze, Contracting Officer, at andrei.howze@hhs.gov.

For questions regarding this solicitation, contact Andrei Howze, Contracting Officer, at andrei.howze@hhs.gov by August 28, 2026.

(7) List of Attachments The following documents are attached to this solicitation and incorporated herein:

1. Attachment A: Statement of Work (SOW)

2. Attachment B: Past Performance Questionnaire