Attachment A - SOW - NNMC DZHC Biohood Cabinet 11-14-2025w.docx

BACKGROUND

The Indian Health Service, Northern Navajo Medical Center (NNMC) in Shiprock, NM is requesting for four (4) bio hood (biological safety cabinet) recertifications and inspections. There are Three (3) bio hoods at NNMC and one 1 (one) at Dzilth-Na-O-Dith-Hle Health Center (DZ) facility. The bio hoods are required to be certified semiannual (twice-yearly) for proper operation.

OBJECTIVES

The objectives of the biohood certifications are to ensure the equipment provides a safe, sterile environment for the laboratory work involving infectious or hazard materials. The certification also protests the lab work, the product and the environment.

The bio hood certifications are required to meet National Sanitation Foundation (NSF), the Joint Commission Accreditation for Healthcare Organization (JCAHO) and Occupational Safety and Health Administration (OSHA) regulations.

PERIOD OF PERFORMANCE

The contract shall include a base period for 1 year and 4 Option years. A total of 5 years.

TASK

Services for the following Hood Fume Bacteriological:

Statement of Work Certification and Inspection for Bio Hoods Technical Point of Contac: Robert Whitehorse, Jr., Equipment Specialist robert.witehorsejr@ihs.gov (505) 368-6140

· The certification process must meet the critical test to ensure it meets the required standards America National Standard - NSF/ANSI 49

· Testing will confirm to Manufacturer’s Specifications, OSHA, NFPA 99-2005, ASSE 6030,

· Federal Standard 209E, ISO 14644-1, USP 797 and U.S.

· A certified bio hood technician is required to perform the services

· Contractor is responsible for per-inspection prior to award

· Contractor will notify the TPC at least two weeks in advance prior to conducting services

· Contractor will conduct Certification in accordance to re-certification criteria:

· Airflow testing (rate)

· Air exchange - percentage on air count and inflow

· Perform minor repairs necessary such as repairing small gaskets leaks or defects

· Electrical safety test

· Provide inflow and downflow velocity test in the cabinet to measure the velocity of air flow

· Immediately notify TPC if certification fails and replace damaged and perform re-certification after repairs are completed.

· Contractor shall update parts replacement, operator instructions or any procedural change.

· Contractor shall provide a comprehensive service report that indicates the test result and maintained as a permanent equipment history file. This report will include description of work performed, man hours parts replacement numbers or nomenclature

· Affix a certification sticker on each bio hood with clear certification date and expiration date

· Telephone numbers for service calls and contract administration shall be provided to the Contracting Officer Representative (COR) and Technical Point of Contact (TPC). The COR and TPC will monitor the contract by review of the information provided with the bids, evaluation of actual work performed, response, timeliness, checking-in, service reports, general compliance with contract specifications and technical requirements.

· The Contractor must see the COR/POC to get their signature on the service report and to be a legible photo copy of the services report; this constitutes “acceptance” by the COR/POC and a required for payment.

GOVERNMENT-FURNISHED (PROPERTY)

No government furnish supplies, equipment, etc. will be provided. The Contractor shall be responsible for safeguarding all government equipment, information and property provided to Contractor personnel while performing the services described herein.

CONTRACT-FURNISHED (PROPERTY)

The Contractor/Field Engineer or Technician, upon arrival at the facility, shall have all tools, test equipment, parts and manpower required for completion of the certification, inspection and repair services.

SECURITY REQUIREMENTS

Contractor shall check in with Facility Maintenance Staff and will escorted to security to obtain a Contractor’s visitor badge. All Contractors personnel are required to ware identification badges during the entire time they on in the hospital.

Smoking is not permitted within or around the Healthcare facilities.

Work shall be performed Monday through Friday from 8:00 am to 4:30 pm only.

PLACE OF PERFORMANCE

Northern Navajo Medical Center, U.S. Hwy, 491 North, Shiprock, NM 87420 – Laboratory and Pharmacy rooms Dzilth-Na-O-Dith-Hle Health Center, U.S. 6 Road 7586, Bloomfield, NM 87413. Laboratory Room