RFQ-IHS1474075 Health Literacy Videos.pdf

75H704-23-Q-00072 Health Literacy Videos

Solicitation Number 75H704‐23‐Q‐00070

Health Literacy Videos

PART 1 – DESCRIPTION

The Indian Health Service (IHS) Health Education program has a requirement to obtain contractor support to develop video on teach‐back techniques, employee training video, patient video on medication, and technical assistance to review written materials to meet health literacy.

This solicitation is a Request for Quote (RFQ) using FAR Part 12 and FAR 13.5 procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023‐02. The North American Industry Classification System (NAICS) code for the proposed acquisition is 512110. Similar NAICS can be considered..

THIS REQUIREMENT IS A TOTAL INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) SET

ASIDE

PART 2 – SERVICES AND SUPPLIES AND PRICES

2.1 Contract Type: Firm Fixed Price

2.2 Pricing Table

CLIN 1: Labor

Labor Category Rate Estimated Hours*

Total

CLIN 3: Travel

Estimated Trips Cost Total

CLIN 2: Materials

Equipment List Cost Total

PART 3 – DESCRIPTION/SPECIFICATIONS

3.1 General Information

The purpose of this contract is to assist the IHS Health Literacy Workgroup to develop patient educational video, training videos for staff, and revise 3 (three) written public‐facing materials that meets health literacy and plain language to increase comprehension and understanding.

The final products supports the HHS Health Literacy Plan.

3.2 Scope of Work

The contractor shall provide the personnel and services to perform the below tasks.

Task 1: Kickoff Meeting and Conference Calls The contractor shall:

Task 1.1 Schedule a teleconference with the COR at least 2‐weeks after effective date of contract to review the scope of work and timeline.

Task 1.2. Schedule a teleconference with the COR every two‐weeks to report on progress on task orders.

Task 2: Develop teaching and patient videos The contractor shall:

Task 2.1 Meet with the IHS Health Literacy Workgroup to identify a clinic/hospital and staff to record the teach‐back technique. The final product should be 3‐5 minutes long.

Task 2.2 The contractor will develop the teach‐back technique script to ensure that each step of this technique is included.

Task 2.3. Meet with the COR to identify a site to develop a patient educational video focusing on “Talking to Your Provider about Medication.” The video should be 2‐3 minutes long.

Task 2.4. The contractor will work with the IHS Health Literacy workgroup to develop a script and identify a provider for the recording.

Task 2.5 The Contractor will coordinate conference calls with the selected site to answer any questions before traveling to site and coordinate travel for their staff.

Task 2.6. Contractor will cut and edit the videos, captioned enable, insert titles, music, acknowledgments, and logos into the videos.

Task 2.7. Contractor will coordinate a conference call with the IHS Health Literacy Workgroup to review and approve the final videos.

Task 3: Develop training video for employees Task 3.1. Contractor will develop and record a one‐hour presentation on a health literacy topic identified by the IHS Health Literacy Workgroup. The one‐hour video will cost of five (5) pre‐test questions at the beginning of the video and provide the answers at the end of the video. The video will be recorded using Zoom Platform.

Task 3.2. Contractor will cut and edit the video, captioned enable, insert title, and logos into the video.

Task 3.3. Contractor will submit the final training video to IHS Health Literacy Workgroup for review and approval.

Task 4: Review and edit written materials Task 4.1 The contractor will review and edit (3) three written materials to improve patient comprehension and understanding that meets plain language and health literacy principles. The IHS Health Literacy Workgroup will identity the written materials that needs revisions.

Task 4.2 The contractor will revise materials and submit final revisions to the IHS Health Literacy for approval.

3.3 Schedule of Deliverables for Tasks 2‐4

Task 2: Develop teaching and patient videos Task 2.1 Contractor shall meet with the IHS Health Literacy Workgroup to identify a clinic/hospital and individuals to record the teach‐back technique at least one‐ month of the contract.

Task 2.2 The contractor will develop teach‐back technique script to ensure that each step of this technique is included at least 6‐weeks after the contract.

Task 2.3. Meet with the COR to identify a site to develop a patient educational video focusing on “Talking to Your Provider about Medication.” Month 2 of the contract.

Task 2.4. The contractor will work with the IHS Health Literacy workgroup to develop a script and identify a provider for the recording. Month 3 of the contract.

Task 2.5 The Contractor will coordinate conference calls with the selected site to answer any questions before traveling to site and coordinate travel for their staff.

Month 3 of the contract.

Task 2.6. Contractor will cut and edit the video, captioned enable, insert title, music, acknowledgments, and logos into the finished videos. The teach‐back video will be 3‐5 minutes long. The “Talking to Your Provider about Medication will be 2‐3 minutes long.

Task 2.7. Contractor will coordinate a conference call with the IHS Health Literacy Workgroup to view and approve the final video. Month 5 of the contract.

Task 3: Develop training video for employees Task 3.1. Contractor will develop and record a one‐hour presentation consisting of at least five (5) pre‐test questions at the beginning of the video and provide the answers at the end of the video. Final video be captioned enable, titled, logos inserted and must meet 508 compliance. Month 6 of the contract.

Task 3.3. Contractor will submit the final training video to IHS Health Literacy Workgroup for review and approval. Month 6 of the contract.

Task 4: Review and edit written materials Task 4.1 The contractor will review and edit (3) three written materials to improve patient comprehension and understanding that meets plain language and health literacy principles. The IHS Health Literacy Workgroup will identity the written materials that needs revisions to meet health literacy. Month 1 ‐ 6 of the contract.

Task 4.2 The contractor will revise materials based on focus group feedback and submit final copy to the IHS Health Literacy for approval. Month 7 of the contract.

3.4 Special Requirements

The Contractor shall ensure that all personnel have the expertise, knowledge, training and possess credentials for appropriate to their labor categories to meet the contract. The contractor must have knowledge of plain language, health literacy, principles, and techniques and previous experience in conducting training on health literacy.

3.5 Disabled Support Services

The Contractor shall enable captions for those who are hearing‐impaired.

3.6 Data Rights

The government has unlimited rights to all the documents and materials produced under this contract. All documents and materials collected or produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor.

3.7. Period of Performance

The period of performance for the base period of the contract shall be one (1) year from the effective date of the contract.

Period Dates

Base Period One Year ARO (to be specified on award)

3.8 Places of Performance

The primary places of performance shall be the customer site listed below. Two sites will be selected from the four potential sites provided below:

Bemidji Area 2225 Cooperative CT, NW Bemidji, MN 56601

Portland Area 1414 NW Northrup Street, Suite 800 Portland, OR 97209

Oklahoma Area 701 Market Drive Oklahoma City, OK 73114

Phoenix Area IHS Office 40 North Central Avenue Phoenix, Arizona 85004

3.9 Contract Administration

Contracting Officer’s Representative (COR)

The following COR will represent the Government for the purpose of this order: [TBD‐Will be specified at time of order award]

The COR is responsible for the following as required by this order: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Statement of Work and any other technical performance requirements; (3) performing technical evaluations; (4) performing technical inspections and acceptances; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as an agent of the Government under this order. Only the Contracting Officer has authority to: direct or negotiate any changes in the order, including modifying or extending the period of performance, changing the delivery schedule, authorizing reimbursement to the Contractor for any costs incurred during the performance of this order, or otherwise change any terms and conditions of this order.

The contact information for the Contract Specialist and Contracting Officer is the following:

Natalie Phillips Indian Health Service Division of Acquisition Policy Rockville, MD 20851 Natalie.Phillips@ihs.gov

(240) 472‐9486

Valerie HeartBroker Indian Health Service Division of Acquisition Policy Rockville, MD 20851 Valerie.HeartBroker@ihs.gov (301) 526‐7344 The contact information for the Contractor is the following: [TBD]

3.10 Payment

The Government will pay the Contractor only each respective deliverable’s firm‐fixed‐price delineated in the table in Subpart 2 above, upon successful completion, as determined by the COR, and upon submission of a proper invoice. Invoicing under this order shall be processed through the Invoice Payment Platform (IPP), located at www.ipp.gov .

IPP is a secure, web‐based electronic invoicing system provided by the U.S. Department of the Treasury's Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). The Office of Management and Budget (OMB) M‐15‐19 Memorandum "Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing" directs Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.

If your organization is not currently utilizing IPP, following award of an order, your organization will be automatically enrolled by IHS. Your company’s IPP POC will be determined by the information listed in your SAM.gov account, and will receive two e‐mails from the Bureau of Fiscal Service, one with a username and one with a temporary password. Please ensure your SAM.gov information is up to date.

If you are currently enrolled in IPP, either from a previous award with IHS or another Federal Agency utilizing IPP‐ you may use your existing IPP credentials for this order.

HHSAR 352.232‐71, Electronic Submission of Invoice Payments (Feb 2022)

(a) Definitions. As used in this clause—

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the

Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the

Contracting Officer's written authorization with each payment request.

(End of Clause)

CONTRACTOR PERFORMANCE EVALUATION(S)

In accordance with Federal Acquisition Regulation (FAR) 42.15, IHS will complete annual and final contractor performance evaluations. Annual evaluations will be prepared to coincide with the anniversary date of the contract. Additional interim performance evaluations may be prepared at Contracting Officer discretion, as necessary. Final performance evaluations will be competed upon contract expiration.

IHS will utilize the Contractor Performance Assessment Reporting System (CPARS) in order to execute annual and final contractor performance evaluations. CPARS is a secure Internet website located at http://www.cpars.cds.disa.mil/cparsmain.htm. IHS will register the contractor in CPARS upon receipt of the name and email address of two (2) CPARS contacts.

Once IHS registers the contractor in CPARS, the Contractor will receive an automated CPARS e‐ mail message which contains User IDs and instructions for creating a password.

Once a performance evaluation is used, the Contactor’s primary and alternate CPARS contact will receive an e‐mail instructing them to logon to CPARS in order to review the performance evaluation. The Contractor has 30 dates from the date of performance evaluation issuance in which to review the evaluation. If the Contractor agrees with the performance evaluation outcome, the evaluation becomes final. Should the Contactor disagree with the performance evaluation outcome, rebuttal comments must be submitted via the CPARS within 30 days from the date the evaluation was issued by IHS. Any disagreement between the Contracting Officer and the Contractor will be referred to a contacting official one level above the Contracting Officer, whose decision will be final.

Copies of each performance evaluation and contractor responses, if any, will be retained as part of the official contract file and will be used to support future award decisions.

Contractors may obtain CPARS training material and register for on‐line training at http://www.cpars.gov.allapps.cpcbtdlf.htm. There is no fee for registration or use of the CPARS.

508 STANDARD REQUIREMENTS:

352.239‐74 Electronic and Information Technology Accessibility (DEC 18, 2005)

Electronic and Information Technology Accessibility (December 18, 2015)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) supplies and services developed, acquired, or maintained under this contract or order must comply with the “Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR part 1194.

Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of Section 508 Final Provisions can be accessed at http://www.access‐board.gov/guidelines‐ and‐standards/communications‐and‐it/about‐the‐section‐508‐standards.

(b) The Section 508 accessibility standards applicable to this contract or order are identified in the Statement of Work or Specification or Performance Work Statement. The contractor must provide any necessary updates to the submitted HHS Product Assessment Template(s) at the end of each contract or order exceeding the simplified acquisition threshold (see FAR 2.101) when the contract or order duration is one year or less. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) The Section 508 accessibility standards applicable to this contract are:

All deliverables under this IDIQ must be submitted in compliant electronic format.

(d) In the event of a modification(s) to this contract or order, which adds new EIT supplies or services or revises the type of, or specifications for, supplies or services, the Contracting Officer may require that the contractor submit a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards.

Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found under Section 508 policy on the HHS website:

(http://www.hhs.gov/web/508). If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) If this is an Indefinite Delivery contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include EIT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards. Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found at http://www.hhs.gov/web/508. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(End of clause)

HOURS OF OPERATION

Meetings with the IHS shall to be performed during normal business hours: Monday to Friday, 8:30 A.M. to 5:00 P.M. Eastern Time. There may be infrequent times when after hours or weekend support is needed (e.g., production deployments must occur after 9:00 PM Eastern Time).

For unscheduled closings, (e.g., weather emergencies, Executive Orders, etc.) the Contractor shall seek guidance from the COR.

On the days that the Government is closed, the Contractor shall not work on‐site at IHS facilities. With COR prior approval and the proper equipment/network connectivity, the contractor may be allowed to work remotely or from their facilities. The Government is closed on the holidays listed below. Specific dates for these holidays can be found at the Office of Personnel Management (OPM) website located at http://www.opm.gov/policy‐data‐oversight/snow‐dismissal‐procedures/federal‐holidays/

New Year’s Day Labor Day

Martin Luther King Day Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas

Independence Day

For specific tasks, the Contractor shall take into consideration the above holidays when developing Project Plans/Schedules. In addition, the Contractor shall obtain additional blackout dates from the COR.

In the event the IHS grants administrative leave to its Government employees at the site, on‐ site contractor personnel shall also be dismissed if the site is being closed. However, the contractor shall continue to provide sufficient personnel to perform around‐the‐clock requirements of critical efforts already in progress or scheduled and shall be guided by the instructions issued by the Contracting Officer or her/his duly appointed representative. In each instance when the site is closed to contractor personnel as a result of inclement weather, potentially hazardous conditions, explosions, or other special circumstances, the contractor will direct its staff as necessary to take actions such as reporting to its own site(s) or taking appropriate leave consistent with its policies. The cost of salaries and wages to the contractor for the period of any such site closure shall be a reimbursable item of direct cost under the order for employees whose regular time is normally a direct charge if they continue to perform;

otherwise, the costs are reimbursable as indirect costs in accordance with the contractor's established accounting policy.

ATTACHMENTS

1.) QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

PART 4 – CONTRACT CLAUSES

FAR CLAUSES

52.252‐4, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

HTTPS://WWW.ACQUISITION.GOV/

52.202‐1, Definitions (June 2020).

52.203‐3, Gratuities (Apr 1984).

52.212‐4, Contract Terms and Conditions‐ Commercial Products and Commercial Services (Nov

2021).

52.203‐12, Limitation on Payments to Influence Certain Federal Transactions (June 2020)

52.212‐5, Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Products and Commercial Services (Jun 2023)(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203‐19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113‐235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204‐23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115‐

91).

(3) 52.204‐25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115‐232).

(4) 52.209‐10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (

31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233‐3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(7) 52.233‐4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108‐77 and

108‐78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203‐6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with

Alternate I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203‐13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203‐15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111‐5). (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204‐10, Reporting Executive Compensation and First‐Tier Subcontract Awards (Jun

2020) (Pub. L. 109‐282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

_X_ (6) 52.204‐14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111‐117, section 743 of Div. C).

__ (7) 52.204‐15, Service Contract Reporting Requirements for Indefinite‐Delivery Contracts

(Oct 2016) (Pub. L. 111‐117, section 743 of Div. C).

_X_ (8) 52.204‐27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of

Division R of Pub. L. 117‐328).

_X_ (9) 52.209‐6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__ (10) 52.209‐9, Updates of Publicly Available Information Regarding Responsibility Matters

(Oct 2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

__ (12) 52.219‐3, Notice of HUBZone Set‐Aside or Sole‐Source Award (Oct 2022) ( 15 U.S.C.

657a).

__ (13) 52.219‐4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15

U.S.C. 657a).

__ (14) [Reserved]

__ (15) (i) 52.219‐6, Notice of Total Small Business Set‐Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219‐6.

__ (16) (i) 52.219‐7, Notice of Partial Small Business Set‐Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219‐7.

__ (17) 52.219‐8, Utilization of Small Business Concerns (Oct 2022) ( 15 U.S.C. 637(d)(2) and

(3)).

__ (18) (i) 52.219‐9, Small Business Subcontracting Plan (Oct 2022) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219‐9.

__ (iii) Alternate II (Nov 2016) of 52.219‐9.

__ (iv) Alternate III (Jun 2020) of 52.219‐9.

__ (v) Alternate IV (Sep 2021) of 52.219‐9.

__ (19) (i) 52.219‐13, Notice of Set‐Aside of Orders (Mar 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219‐13.

__ (20) 52.219‐14, Limitations on Subcontracting (Oct 2022) ( 15 U.S.C. 637s).

__ (21) 52.219‐16, Liquidated Damages—Subcontracting Plan (Sep 2021) ( 15 U.S.C.

637(d)(4)(F)(i)).

__ (22) 52.219‐27, Notice of Service‐Disabled Veteran‐Owned Small Business Set‐Aside (Oct

2022) ( 15 U.S.C. 657f).

__ (23) (i) 52.219‐28, Post Award Small Business Program Rerepresentation (Mar 2023)( 15

U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219‐28.

__ (24) 52.219‐29, Notice of Set‐Aside for, or Sole‐Source Award to, Economically

Disadvantaged Women‐Owned Small Business Concerns (Oct 2022) ( 15 U.S.C. 637(m)).

__ (25) 52.219‐30, Notice of Set‐Aside for, or Sole‐Source Award to, Women‐Owned Small

Business Concerns Eligible Under the Women‐Owned Small Business Program (Oct 2022) ( 15

U.S.C. 637(m)).

__ (26) 52.219‐32, Orders Issued Directly Under Small Business Reserves (Mar 2020) ( 15 U.S.C.

644(r)).

_X_ (27) 52.219‐33, Nonmanufacturer Rule (Sep 2021) ( 15U.S.C. 637(a)(17)).

_X_ (28) 52.222‐3, Convict Labor (Jun 2003) (E.O.11755).

_X_ (29) 52.222‐19, Child Labor‐Cooperation with Authorities and Remedies (Dec 2022)

(E.O.13126).

_X_ (30) 52.222‐21, Prohibition of Segregated Facilities (Apr 2015).

__ (31) (i) 52.222‐26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222‐26.

__ (32) (i) 52.222‐35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222‐35.

__ (33) (i) 52.222‐36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C.

793).

__ (ii) Alternate I (Jul 2014) of 52.222‐36.

__ (34) 52.222‐37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

_X_ (35) 52.222‐40, Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010) (E.O. 13496).

__ (36) (i) 52.222‐50, Combating Trafficking in Persons (Nov 2021) ( 22 U.S.C. chapter 78 and

E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222‐50 ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (37) 52.222‐54, Employment Eligibility Verification (May 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off‐the‐shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (38) (i) 52.223‐9, Estimate of Percentage of Recovered Material Content for EPA–Designated

Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off‐the‐shelf items.)

__ (ii) Alternate I (May 2008) of 52.223‐9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off‐the‐shelf items.)

__ (39) 52.223‐11, Ozone‐Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (40) 52.223‐12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners (Jun 2016) (E.O. 13693).

__ (41) (i) 52.223‐13, Acquisition of EPEAT®‐Registered Imaging Equipment (Jun 2014) (E.O.s

13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223‐13.

__ (42) (i) 52.223‐14, Acquisition of EPEAT®‐Registered Televisions (Jun 2014) (E.O.s 13423 and

13514).

__ (ii) Alternate I (Jun2014) of 52.223‐14.

__ (43) 52.223‐15, Energy Efficiency in Energy‐Consuming Products (May 2020) ( 42 U.S.C.

8259b).

_X_ (44) (i) 52.223‐16, Acquisition of EPEAT®‐Registered Personal Computer Products (Oct

2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223‐16.

__ (45) 52.223‐18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun

2020) (E.O. 13513).

__ (46) 52.223‐20, Aerosols (Jun 2016) (E.O. 13693).

__ (47) 52.223‐21, Foams (Jun2016) (E.O. 13693).

__ (48) (i) 52.224‐3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224‐3.

__ (49) (i) 52.225‐1, Buy American‐Supplies (Oct 2022) ( 41 U.S.C. chapter 83).

__ (ii) Alternate I (Oct 2022) of 52.225‐1.

__ (50) (i) 52.225‐3, Buy American‐Free Trade Agreements‐Israeli Trade Act (Dec 2022) ( 19

U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C.

chapter 29 (sections 4501‐4732), Public Law 103‐182, 108‐77, 108‐78, 108‐286, 108‐302, 109‐

53, 109‐169, 109‐283, 110‐138, 112‐41, 112‐42, and 112‐43.

__ (ii) Alternate I [Reserved].

__ (iii) Alternate II (Dec 2022) of 52.225‐3.

__ (iv) Alternate III (Jan 2021) of 52.225‐3.

__ (v) Alternate IV (Oct 2022) of 52.225‐3.

_X_ (51) 52.225‐5, Trade Agreements (Dec 2022) ( 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__ (52) 52.225‐13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the

Treasury).

__ (53) 52.225‐26, Contractors Performing Private Security Functions Outside the United States

(Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year

2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

__ (54) 52.226‐4, Notice of Disaster or Emergency Area Set‐Aside (Nov 2007) ( 42 U.S.C. 5150).

__ (55) 52.226‐5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007)

( 42 U.S.C. 5150).

__ (56) 52.229‐12, Tax on Certain Foreign Procurements (Feb 2021).

__ (57) 52.232‐29, Terms for Financing of Purchases of Commercial Products and Commercial

Services (Nov 2021) ( 41 U.S.C. 4505, 10 U.S.C. 3805).

__ (58) 52.232‐30, Installment Payments for Commercial Products and Commercial Services

(Nov 2021) ( 41 U.S.C. 4505, 10 U.S.C. 3805).

__ (59) 52.232‐33, Payment by Electronic Funds Transfer‐System for Award Management

(Oct2018) ( 31 U.S.C. 3332).

__ (60) 52.232‐34, Payment by Electronic Funds Transfer‐Other than System for Award

Management (Jul 2013) ( 31 U.S.C. 3332).

__ (61) 52.232‐36, Payment by Third Party (May 2014) ( 31 U.S.C. 3332).

__ (62) 52.239‐1, Privacy or Security Safeguards (Aug 1996) ( 5 U.S.C. 552a).

__ (63) 52.242‐5, Payments to Small Business Subcontractors (Jan 2017) ( 15 U.S.C. 637(d)(13)).

__ (64) (i) 52.247‐64, Preference for Privately Owned U.S.‐Flag Commercial Vessels (Nov 2021) (

46 U.S.C. 55305 and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247‐64.

__ (iii) Alternate II (Nov 2021) of 52.247‐64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

_X_ (1) 52.222‐41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter67).

__ (2) 52.222‐42, Statement of Equivalent Rates for Federal Hires (May 2014) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222‐43, Fair Labor Standards Act and Service Contract Labor Standards‐Price

Adjustment (Multiple Year and Option Contracts) (Aug 2018) ( 29 U.S.C. 206 and 41 U.S.C.

chapter 67).

__ (4) 52.222‐44, Fair Labor Standards Act and Service Contract Labor Standards‐Price

Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222‐51, Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment‐Requirements (May

2014) ( 41 U.S.C. chapter 67).

__ (6) 52.222‐53, Exemption from Application of the Service Contract Labor Standards to

Contracts for Certain Services‐Requirements (May 2014) ( 41 U.S.C. chapter 67).

__ (7) 52.222‐55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan

2022).

__ (8) 52.222‐62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

__ (9) 52.226‐6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) ( 42

U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215‐2, Audit and Records‐Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor

Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the

Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1), in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause‐

(i) 52.203‐13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509).

(ii) 52.203‐19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113‐235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204‐23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115‐

91).

(iv) 52.204‐25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115‐232).

(v) 52.204‐27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of

Division R of Pub. L. 117‐328).

(vi) 52.219‐8, Utilization of Small Business Concerns (Oct 2022) ( 15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR

19.702(a) on the date of subcontract award, the subcontractor must include 52.219‐8 in lower tier subcontracts that offer subcontracting opportunities.

(vii) 52.222‐21, Prohibition of Segregated Facilities (Apr 2015).

(viii) 52.222‐26, Equal Opportunity (Sep 2015) (E.O.11246).

(ix) 52.222‐35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

(x) 52.222‐36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

(xi) 52.222‐37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

(xii) 52.222‐40, Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222‐

40.

(xiii) 52.222‐41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter 67).

(xiv) (A) 52.222‐50, Combating Trafficking in Persons (Nov 2021) ( 22 U.S.C. chapter 78 and E.O

13627).

(B) Alternate I (Mar 2015) of 52.222‐50 ( 22 U.S.C. chapter 78 and E.O. 13627).

(xv) 52.222‐51, Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment‐Requirements (May

2014) ( 41 U.S.C. chapter 67).

(xvi) 52.222‐53, Exemption from Application of the Service Contract Labor Standards to

Contracts for Certain Services‐Requirements (May 2014) ( 41 U.S.C. chapter 67).

(xvii) 52.222‐54, Employment Eligibility Verification (May 2022) (E.O. 12989).

(xviii) 52.222‐55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan

2022).

(xix) 52.222‐62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

(xx) (A) 52.224‐3, Privacy Training (Jan 2017) ( 5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224‐3.

(xxi) 52.225‐26, Contractors Performing Private Security Functions Outside the United States

(Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year

2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(xxii) 52.226‐6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) ( 42

U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226‐6.

(xxiii) 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

( 31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of

52.232‐40.

(xxiv) 52.247‐64, Preference for Privately Owned U.S.‐Flag Commercial Vessels (Nov 2021) ( 46

U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247‐64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

FAR 52.246‐6, Inspection‐ Time‐and‐Materials and Labor Hour (May 2001)

FAR 52.247‐34, F.O.B Destination (Nov 1991)

FAR 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013).

HHSAR CLAUSES

HHSAR 352.230‐70, Anti‐Lobbying (Dec 2015)

HHSAR 352.222‐70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015)

HHSAR 352.239‐75, Electronic and Information Technology Accessibility (Dec 2015)

PART 5 – INSTRUCTIONS TO OFFERORS

Offerors shall include a cover page which shall include a point of contact (name, telephone number, and email address), proposed firm‐fixed‐prices (i.e. complete the pricing table in Subpart 2.2), estimated delivery date, business size and type (e.g. small, 8(a) small businesses, veteran‐owned small businesses, woman‐owned small businesses, etc.), Dun and Bradstreet (DUNS) number, country of manufacturing of equipment, and certification that all company information listed in the System for Award Management (SAM) database is complete, accurate, and current.

Offerors shall ensure the solicitation number is visible in the header of the email transmission of their quote. Faxed quotes will not be accepted.

Offers shall be no more than 21 pages in response, inclusive of cover letter. This documentation should include information on the following:

1. Information detailing the quoters technical capabilities and abilities to meet the requirements stated in section 3, and at a minimum should include the following:

a. Information describing the quoters organizational and management abilities, for example ability to support staff assigned to the order, retain assigned staff, ability to communicate with the Government and mitigate any issues that might arise throughout performance

b. Information on the candidates proposed to staff this order and support the IHS mission, which should include CVs/resumes. A narrative should be included to demonstrate the candidates fit to the work described for the tasks in section 3.

2. Quoters shall submit three (3) past performance summaries of projects of similar size, scope, and complexity completed within the past 3 years (or in progress). At a minimum, each narrative past performance summaries shall contain the following information:

a. Contract/task order title

b. Contract/task order number

c. Type of contract (e.g., CPAF, FFP, T&M, etc.)

d. Planned period of performance

e. Actual period of performance

f. Original value

g. Final (or current, if still active) value

h. Identify contract as a Prime or Subcontract

i. Contracting Agency

j. Contracting Officer information

a. Name

b. Address

c. Phone number

d. Fax number

e. E‐mail address

k. Customer or End User Agency

a. COR, Task Monitor, or Program Manager information

b. Name

c. Address

d. Phone number

e. Fax number

f. E‐mail address

g. Company business unit managing the work and relationship with the proposing business unit

l. Description of the project

m. Discuss size, scope, and complexity

a. Size (size of organization served)

b. Scope (types of course)

c. Complexity (complexity of course/training )

d. Describe how the previous trainings are relevant to the current IHS requirement and how lessons learned will be applied

Quotes must be valid through September 30, 2023.

Offerors Response Date and Time

All quotes and revisions shall be submitted through the e‐Buy System or via email to Christopher.McGucken@ihs.gov by or before 3:00 PM Eastern Time on May, xx 2023.

The Government is not responsible for locating or securing any information which is not identified in the proposal. To ensure information is available, quoters shall furnish as part of their quote, all descriptive material necessary for the Government to unequivocally determine the services offered meets the technical requirements described in the statement of work.

FAR 52.212‐2, Evaluation‐ Commercial Products and Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (listed in order of importance):

Technical Capabilities: The Government will evaluate the quoters ability to meet all requirements as listed above in section 3; additionally the Government will assign additional technical merit to quoters whose capabilities exceed the following:

1. Comprehensive or novel methods to ensure continuity of service / minimize risks throughout performance.

2. Length of experience of proposed candidates, relevancy to the current scope of work, education level, etc. that will result in high quality work products/deliverables.

Past Performance: The Government will evaluate the quoters past performance, inclusive of;

the scope of the previous experience(s) and relevance to the current requirement in terms of subject matter; the number of relevant services previously provided, how long ago the service occurred, and past customer experiences. Quoters without relevant past performance will receive a rating of neutral.

Price: The Government will evaluate price for reasonableness

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

In addition,

1. Offerors shall complete the price chart located in section 2.

2. Award will be made on an all‐or‐none basis.

3. The Government reserves the right to award without discussions.

PART 6‐ SOLICITATION PROVISIONS

FAR 52.212‐1, Instructions to Offerors‐ Commercial Products and Commercial Services (Dec 2022)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management

(SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause

52.204‐25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment.

Economically disadvantaged women‐owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third‐party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women‐owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest‐level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror.

No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000‐

9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204‐25, Prohibition on

Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil‐related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110‐174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and

Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that…