RFQ GLOCK45,43,&34 3140004370.pdf

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Request for Quote – Formal

Bid# 3140004370

Trading of used Mississippi Department of Public Safety weapons for new Glock 45

COA handguns, Glock 43X COA handguns and Glock 34 handguns.

Purpose: The purpose of this Invitation for Bid is to trade 1,708 weapons for the purchase of one thousand and twenty-seven (1027) new Glock 45 COA handguns, seven hundred and thirty-eight (738) new Glock 43X COA handguns, and twenty (20) new Glock 34 MOS handguns for law enforcement. The description of the used weapons that will be traded are listed below:

Weapon Description Quantity Glock 17 601

Glock 17 129

Glock 22 100

Glock 45 8

Glock 45 25

Smith & Wesson Shield 601

Sig Sauer P320-Carry PRO 9MM 12

Sig Saucer P320 Nitron Compact 108

Sig Saucer P320 Full Size Pro 9MM 110

Sig Sauer W320F-9-BXR3-PRO-RXP 14

Total 1708

This is a one-time acquisition.

Submission of

Quotes: Bid(s) will be quoted until Thursday, October 9, 2025, at 10:00 A.M., Central Standard Time, in the Procurement Department, 4th Floor, Room

402, 1900 East Woodrow Wilson Avenue, Jackson, MS 39216, or by electronic bid submission. Submission will be evaluated. Vendors who meet all requirements outlined in this invitation will be eligible to participate in the Reverse Auction process.

Instructions to Bidders: All vendors must be registered with the state of Mississippi. If not registered, please go to https://www.dfa.ms.gov/vendors to register your company and receive a supplier number. Once on the website click on

“Vendor Registration/ Self-Service".

Suppliers who have completed the registration process and have received a

User ID and Password must attach a W-9 to their supplier account in the

Mississippi's Accountability System for Government Information and https://www.dfa.ms.gov/vendors

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Collaboration (MAGIC). Supplier may also submit a valid W-9 to the following:

MS Department of Finance and Administration

P.O. Box 1060

Jackson, MS 39215-1060

Or

MS Department of Finance and Administration

501 North West Street, Suite 701-B

Jackson, MS 39215-1060

Phone : 601-359-3538

Fax : 601-359-5525

Email : ofmmagic@dfa.ms.gov

Bids must be submitted and received on or before October 9, 2025,10:00 a.m., Local Time. Regardless of the reason, bid(s) received after this date and time will not be accepted. One original copy of the bid must be submitted in an envelope or package clearly marked with the information listed below to the address listed below:

MS Department of Public Safety

Procurement Department

Bid # 3140004370 Trading of used weapons for new weapons 1900 East Woodrow Wilson Avenue, 4th Floor, Room 402

Jackson, MS 39216

Quotes not received in compliance with this requirement will be rejected. Facsimile or e-mail bids will not be accepted.

Vendors are encouraged but not required to submit one electronic copy through the Mississippi's Accountability System for Government

Information and Collaboration at https://portal.magic.ms.gov/irj/portal which must include all information requested in this invitation for bid. No costs or expenses associated with providing this information in the required format shall be charged to the MS Department of Public Safety.

All required documents must be submitted. It is the responsibility of the vendor to verify that all of the requirements for submitting the bid have been fulfilled. Bids not received in compliance with this requirement will be rejected.

Online learning instructions on how to submit your bid electronically can be obtained by clicking on the following link:

https://www.dfa.ms.gov/supplier-training .

mailto:ofmmagic@dfa.ms.gov https://portal.magic.ms.gov/irj/portal https://www.dfa.ms.gov/supplier-training

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If you have any questions regarding this Invitation for Bid, please contact

Britney Wesley at (601) 987-1407 or by email at bjwesley@dps.ms.gov .

You may also contact Sonya Williams at (601) 987-1467 or by email sonya.williams@dps.ms.gov .

The MS Department of Public Safety reserves the right to reject any and/or all bids and to waive all informalities.

If you use a commercial delivery company, which requires that you use their shipping package, your quote should be sealed separately and labeled as stated above within the commercial packaging to prevent premature opening. Parties submitting a quote assume all risks of delivery.

Bidder

Responsibility: Bidders must, upon request of the MS Department of Public Safety, (MDPS), provide satisfactory evidence of ability to furnish products or services in accordance with the terms and conditions of the specifications.

The MS Department of Public Safety reserves the right to make the final determination as to the bidder’s ability.

Invitation to Bid: All information requested on the Invitation Form must be completed.

Quantity: The estimated number of used weapons to be traded is 1,708. The estimated number of new weapons to purchase is 1,785. Please note that

MDPS does not guarantee that the agency will trade or purchase any specified quantity.

Confidential

Information: Confidential information shall mean all materials, documents, and data furnished to the successful bidder. The successful bidder may be required to provide to the MS Department of Public Safety with a letter that the successful bidder agrees to protect all confidential information. Any liability resulting from the wrongful disclosure of confidential information on the part of the successful bidder shall rest with the successful bidder.

Prequalification of Suppliers Vendor should include specifications, literature, samples, etc. with their quotes. Upon completion of the quote evaluation process, the MS

Department of Public Safety will email the vendor or vendors who have submitted quotes and meet all requirements outlined in the RFQF to participate in the Reverse Auction process.

Award Criteria: The award will be made via the reverse auction process to the best bid or bids. Factors to be considered in determining the best bid include:

mailto:bjwesley@dps.ms.gov mailto:sonya.williams@dps.ms.gov

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Bottom Line Figure

Conformity with specifications

Responsibility of the bidder

Notes: It is the intent of MS Department of Public Safety to obtain a product that will adequately meet the needs of the agency while promoting the greatest extent of completion that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation packet and to notify the

Procurement Department of the MS Department of Public Safety if the

Instructions and Special Conditions, or the General Conditions are formulated in a manner which would unnecessarily restrict competition.

Any protest or questions concerning the specifications or bidding procedures must be received in writing in the MS Department of Public

Safety, Procurement Office, not less than 72 hours prior to the time and date set for the bid opening.

Reverse Auction: All qualified bidders are required to participate in the reverse auction process. Bidders must ensure technical requirements are met.

Acceptable Internet Browser(s)

● Microsoft Internet Explorer (IE) version 11

● Firefox versions 51 or lower

● Google Chrome versions 49 and above (will need to download and install a Chrome Extension called “IE Tab Extension”)

Unsupported Internet Browser(s)

● Microsoft Internet Explorer (IE) version 10 or below

● Microsoft Edge

● Google Chrome

● Safari

● Firefox version 52 and above

Note: Pop-up blocker must be turned off

Participation in

Person by Supplier: If a supplier needs assistance to participate in the Auction in person, they must indicate in their response to the initial RFQF so that the Procurement department can have adequate personnel at the event to perform surrogate bidding. Suppliers participating in person must submit each bid during the

Auction in writing, signed by someone authorized to bind the Supplier to the bid.

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Invitation for Bid Issue Date: September 18, 2025

First Publication

Second Publication

September 18, 2025

September 25, 2025

Bidder submission deadline October 9, 2025

Opening Date and Time Thursday October 9, 2025, at 10:00

A.M. CST

Qualify Bids

No later than October 16, 2025

Email Qualified Bidders

No later than October 23, 2025

Reverse Auction

October 30, 2025, between 10:00

A.M and 10:20 AM CST

Bids Evaluations No later than November 6, 2025

Anticipated Intent to Award No later than November 18, 2025

Submission date to obtain approval in

MAGIC (If cost goes over $500,000 then approval is required by Public

Procurement Review Board – PPRB.

The PPRB meeting is estimated to be held on January 7,2025)

December 3, 2025

Delivery of

New Weapons: F.O.B. destination freight prepaid by successful bidder to the Mississippi

Law Enforcement Officers Training Academy 3791 HWY 468 west Pearl, MS 39208 during normal business days, between the hours 8:00 a.m. to 4:30 p.m. central time, except all observed state holidays. If the delivery date falls on a holiday or weekend, delivery will be made on the following business day.

The new weapons must be delivered before or no later than 90-120 working days from date of order.

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MS DEPARTMENT OF PUBLIC SAFETY

Trading of 1,708 used weapons for the purchase of 1,785 new weapons

Bid File No: 3140004370

Commodity or Equipment Bid Opening Time: 10:00 a.m.

October 9, 2025

Bid Opening Date

Bidders must mail one original copy to MDPS and are encouraged but not required to submit one electronic copy in MAGIC.

BID FORM (Part 1)

Weapons to be Purchased

Description Price/Each Quantity Total

Glock 45 COA $ 1027 $

Glock 43X COA $ 738 $

Glock 34 MOS $ 20 $

Price for

Engraving

Total Amount $_____________________

Weapons to be Traded

Description Price/Each Quantity Total

Glock 17 $ 601 $

Glock 17 MOS $ 129 $

Glock 22 $ 100 $

Glock 45 $ 8 $

Glock 45 MOS $ 25 $

Smith & Wesson Shield $ 601 $

Sig Sauer P320-Carry PRO 9MM $ 12 $

Sig Sauer P320 Nitron Compact $ 108 $

Sig Sauer P320 Full Size PRO 9MM $ 110 $

Sig Sauer W320F-9-BXR3-PRO-RXP $ 14 $

Total trade-in value $___________

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Overall Amount (Total amount of purchase minus total amount of trade-in value) $________________

BID FORM (Part 2)

Contact person for the viewing of the used weapons

Tony Carleton

Phone: 601-906-1355

Email: TCarleton@dps.ms.gov

(Office Hours: Monday – Thursday 7:00 a.m. – 6:00 p.m.)

*Please Note: Contact Tony Carleton for appointments for the viewing of the handguns only. All questions regarding this invitation for bids must be emailed to the individual listed on page three.

Bidder Information (Please complete ALL Sections Below)

BIDDER INFORMATION (Please Complete ALL Sections Below)

Company Name: ____________________________________________________________

Company Address: ____________________________________________________________

Telephone Number: ____________________________ Fax Number ___________________

Email: ________________________________________________________________________

Company Representative Name (Print): _____________________________________________

Company Representative Signature: ________________________ Date: _________________

(Authorized Company Representative Signatures)

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BID SPECIFICATIONS

MS DEPARTMENT OF PUBLIC SAFETY

All bids must meet or exceed the minimum specifications set forth in this Invitation for Bid.

Glock 45 COA handgun

• Length overall: 189 mm (7.44 inch)

• Slide length: 174 mm (6.85 inch)

• Width overall: 34 mm (1.34 inch)

• Slide width: 25.5 mm (1.0 inch)

• Height including magazine: 139 mm (5.47 inch)

• Sight radius:

o POLYMEER: 153 mm (6.02 inch) o STEEL: 152 mm (5.98 inch) o GNS: 151 mm (5.94 inch)

• Trigger distance: 70 mm (2.76 inch)

Glock 43X COA handgun

• Length overall: 165 mm (6.50 inch)

• Slide length: 154 mm (6.06 inch)

• Width overall: 28 mm (1.10 inch)

• Slide width: 22 mm (0.87 inch)

• Height including magazine: 128 mm (5.04 inch)

• Sight radius:

o POLYMEER: 133 mm (5.24 inch) o STEEL: 132 mm (5.20 inch) o GNS: 131 mm (5.16 inch)

• Trigger distance: 67 mm (2.64 inch)

COA Optic Specifications

• Magnification: 1X (No Magnification)

• Dot Size: 3.5 MOA

• Dot Color: Red

• Light Source Wavelength: 650 nm red light

• NVD Compatible: Yes

• Optical Signature: No optical signature visible at 10-meter distance

• Optical Coating: Anti-reflex coating on all surfaces and multilayer coating on objective lens

• Clear Aperture: 15 × 15 mm (0.59 × 0.59 in)

• Eye Relief: Unlimited

• Transmission: Minimum 80% in the range 425-610 nm

Barrel and Weight Information (Standard Model)

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• Barrel Length: 102 mm (4.02 inch)

• Weight without Magazine & COA: 600 g (21.16 oz)

• Weight with empty magazine & COA: 680 g (23.99 oz)

• Weight with loaded magazine & COA: 866 g (30.55 oz)

• Trigger Pull: 26 N

• Barrel Profile: Hexagonal (GMB)

• Length of Twist: 250 mm (9.84 in)

• Magazine Capacity: 15 rounds (standard)

Glock 34 handgun

• Length overall: 222 mm (8.74 inch)

• Slide length: 207 mm (8.15 inch)

• Width overall: 34 mm (1.34 inch)

• Slide width: 25.5 mm (1.0 inch)

• Height including magazine: 138 mm (5.43 inch)

• Sight radius:

o POLYMEER: 191 mm (7.52 inch) o STEEL: 190 mm (7.48 inch) o GNS: 188 mm (7.40 inch)

• Trigger distance: 72 mm (2.83 inch)

MOS System Specifications

• Mounting System: Modular adapter plate system

• Compatible Optics: Multiple options including Trijicon RMR, Leupold DeltaPoint, Docter, C-More, and others

• Adapter Plates: 4 different plates included to fit various optic footprints

• Mounting: Recessed mounting position for lower profile and enhanced durability

• Backup Sights: Compatible with standard height or suppressor-height sights

Barrel and Weight Information

• Barrel Length: 135 mm (5.31 inch)

• Weight without Magazine: 710 g (25.06 oz)

• Weight with empty magazine: 790 g (27.87 oz)

• Weight with loaded magazine: 970 g (34.22 oz)

• Trigger Pull: Approximately 24 N (5.4 lbs.)

• Barrel Profile: Hexagonal (GMB)

• Length of Twist: 250 mm (9.84 in)

• Magazine Capacity: 17 rounds (standard), compatible with extended magazines

Weapon to be purchased Quantity

Glock 45 COA 1027

Glock 43X COA 738

Glock 34 MOS 20

*Weapons to be engraved

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Notes: This specification shall, until revised or rescinded by the Department of Public

Safety, apply to each future purchase. It is the responsibility of the prospective bidder to review the entire Invitation for Bid packet and to notify the Procurement

Department of the MS Department of Public Safety if the Specifications, Instructions and Special Conditions, or the General Conditions are formulated in a manner which would unnecessarily restrict competition. Any protest or questions concerning the specifications or bidding procedures must be received in writing in the MS Department of Public Safety, Procurement Office, not less than 72 hours prior to the time and date set for the bid opening.

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GENERAL CONDITIONS – REVERSE AUCTIONS

ALL BIDS SUBMITTED SHALL BE IN COMPLIANCE WITH ALL CONDITIONS

SET FORTH HEREIN. THE BID PROCEDURES FOLLOWED BY THIS OFFICE

WILL BE IN ACCORDANCE WITH THESE CONDITIONS. THEREFORE, ALL

BIDDERS ARE URGED TO READ AND UNDERSTAND THESE CONDITIONS

PRIOR TO SUBMITTING A BID.

1.DEFINITIONS

The use of the word “agency” in any Bid Invitation solicitation or specification shall be intended to mean state agencies only.

2.PREPARATION OF BIDS

2.1 Bids and/or Quotes may be submitted through the State of Mississippi’s e-procurement system (MAGIC) or in person to the Mississippi Department of

Public Safety “MDPS”. Paper bids are allowed. All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed, in ink, by the person signing bid.

2.2 To submit bids electronically, bidders must ensure they are registered in the MAGIC system and have received a login, password, and supplier number and that all technical requirements have been met.

2.3 If a bidder is unwilling or unable to participate through MAGIC, an MDPS representative can enter the Vendor’s bid(s) manually (i.e., Surrogate bidding).

2.4 Bidders participating in person by surrogate bidding must indicate in their response to the initial Request for Quote-Formal (RFQF).

2.5 Failure to examine any drawings, specifications, and instructions will be at bidder's risk.

2.6 Price each item separately. Unit prices shall be shown. Bid prices must be net.

2.7 It is understood that reference to available specifications shall be sufficient to make the terms of such specifications binding on the bidder.

2.8 Bidders must furnish all information requested in the bid specifications. Further, when required, each bidder must submit for bid evaluation cuts, sketches, descriptive literature, and technical specifications covering the product offered. Reference to literature submitted with a previous bid or on file with MDPS will not satisfy this provision.

2.9 Samples of items, when requested, must be furnished free of expense, and if not

12 | P a g e destroyed in testing will, upon request, be returned at the bidder's expense. Request for the return of samples must be made within ten (10) days following opening bids. Each individual sample must be labeled with bidder's name, manufacturer's brand name and number, State of Mississippi commodity number, bid number and item reference.

2.10 Time of performance. The number of calendar days in which delivery will be made after receipt of order shall be indicated in the bid specifications.

3. BID SUBMISSION

3.1 When submitting a bid electronically, the authorized signature may be typed or be an electronic signature.

3.2 Bids and modifications or corrections received after the closing time specified will not be considered.

3.3 When submitting the response to the RFQF in MAGIC, bidder must ensure all questions have been answered within the RFQF and all proposed items in bid have a response.

3.4 Bidders submitting paper responses should submit responses to the MDPS by the response deadline.

4. ACCEPTANCE OF BIDS

MDPS reserves the right to reject any and all bids, to waive any informality in bids and unless otherwise specified by the bidders, to accept any items on the bid. The

State reserves the right to modify or cancel in whole or in part its Invitation for Bids.

If a bidder fails to state the time within which a submitted will expire, it is understood and agreed that the MDPS shall have 60 days to accept.

5. ERROR IN BID

If a vendor is participating in a Live Auction, the vendor can notify MDPS in the event of an erroneous bid via the chat message feature. Erroneous bids, where the mistake is apparent to MDPS, may be deleted during the live auction.

6. SPECIAL DISCOUNT PERIOD

Time in connection with a special discount offered will be computed from date of delivery at destination or from the date correct invoices are received, if the latter date is later than the date of delivery. Cash discounts will not be considered in the award process.

7. AWARD

7.1 Contracts and purchases will be made or entered into with the lowest responsible bidder meeting specifications, except as otherwise specified in the bid specifications.

Where more than one item is specified in the specifications, the State reserves the

13 | P a g e right to determine the low bidder either on the basis of the individual item(s) or on the basis of all items included in its Invitation for Bids, or as expressly provided in the State's Invitation for Bids.

7.2 Unless the bidder specified otherwise in the bid, the State may accept any item or group of items of any kind.

7.3 A written purchase order or contract award furnished to the successful bidder within the time of acceptance specified in the Invitation for Bid results in a binding contract without further action by either party. The contract shall consist solely of these General Conditions, the Instructions and Special Conditions, the successful bidder’s bid, and the written purchase order or contract award. The contract shall not be assignable in whole or in part without the written consent of the State.

8. INSPECTION

Final inspection and acceptance or rejection may be made at delivery destination, but all materials and workmanship shall be subject to inspection and test at all times and places, and when practicable. During manufacture, the right is reserved to reject articles which contain defective material and workmanship.

Rejected material shall be removed by and at the expense of the contractor promptly after notification or rejection. Final inspection and acceptance or rejection of the materials or supplies shall be made as promptly as practicable, but failure to inspect and accept or reject materials or supplies shall not impose liability on the State or any subdivision thereof for such materials or supplies as are not in accordance with the specification. In the event necessity requires the use of materials or supplies not conforming to the specification, payment therefore may be made at a proper reduction in price.

9. TAXES

The State is exempt from federal excise taxes and state and local sales or use taxes and bidders must quote prices which do not include such taxes. Exemption certificates will be furnished upon request. Contractors making improvements to, additions to or repair work on real property on behalf of the State are liable for any applicable sales or use tax on purchase of tangible personal property for use in connection with the contracts.

Contractors are likewise liable for any applicable use tax on tangible personal property furnished to them by the State for use in connection with their contracts.

10. GIFTS, REBATE, GRATUITIES

10.1 Acceptance of gifts from bidders is prohibited. No officer or employee of the

MDPS, nor any head of any state department, institution or agency, nor any employee of any state department, institution or agency charged with responsibility of initiating requisitions, shall accept or receive, directly or indirectly, from any person, firm or corporation to whom any contract for the purchase of materials, supplies, or equipment for the State of Mississippi may be

14 | P a g e awarded, by rebate, gifts, or otherwise, any money or anything of value whatsoever, or any promise, obligation or contract for future rewards or compensation.

10.2 Bidding by state employees is prohibited. It is unlawful for any state official or employee to bid on, or sell, or offer for sale, any merchandise equipment or material, or similar commodity to the State during the tenure of his or her office or employment, or for the period prescribed by law thereafter, or to have any interest in the selling of the same to the State.

11. BID INFORMATION

Bid information and documents may be examined pursuant to the Mississippi Public

Records Act of 1983, MS Code 25-61-1 et seq.

12. PRECEDENCE

Bids shall be made, and the contract shall be entered into in accordance with the

General Conditions as hereinafter amended and modified. Should a conflict exist between the General Conditions and the Instructions and Special Conditions, the

Instructions and Special Conditions shall take precedence.

13. COMPETITION

There are no federal or state laws that prohibit bidders from submitting a bid lower than a price or bid given to the U.S. Government. Bidders may bid lower than U.S.

Government contract price without any liability as the State is exempt from the provisions of the Robinson-Patman Act and other related laws. In addition, the U.S.

Government has no provisions in any of its purchasing arrangements with bidders whereby a lower price to the State must automatically be given to the U.S. Government.

14. WAIVER

MDPS reserves the right to waive any General Condition, Special Condition, or minor specification deviation when considered to be in the best interest of the State.

15. CANCELLATION

Any contract or item award may be canceled with or without cause by the State with the giving of 30 days written notice of intent to cancel. Cause for the State to cancel may include, but is not limited to, cost exceeding current market prices for comparable purchases; request for increase in prices during the period of the contract; or failure to perform to contract conditions. The Contractor will be required to honor all purchase orders that were prepared and dated prior to the date of expiration or cancellation if received by the Contractor within a period of 30 days following the date of expiration or cancellation. Cancellation by the State does not relieve the Contractor of any liability arising out of a default or nonperformance. If a contract is canceled by the State due to a

Contractor’s request for increase in prices or failure to perform, that Contractor will be

15 | P a g e disqualified from bidding for a period of 24 months. The Contractor may cancel a contract for cause with the giving of 30 days written notice of intent to cancel. Cause for the Contractor to cancel may include, but is not limited, to the item(s) being discontinued and/or unavailable from the manufacturer.

16. SUBSTITUTIONS DURING CONTRACT

During the term of a contract, if adequate documentation is provided that supports the claim that the contract item(s) are not available, items which meet the minimum specifications may be substituted if approved by MDPS and the substitutions are deemed to be in the best interest of the State.

17. APPLICATION

It is understood and agreed by the bidder that any contract entered into as a result of this

Invitation for Bids is established for use by state agencies and all purchases made by these agencies for products included under the provisions of the contract shall be purchased from the bidder receiving the award unless exempt by special authorization from the MDPS.

Under the provisions of Section 31-7-7 Mississippi Code of 1972, Annotated, the prices offered herein shall be extended to the governing authorities. However, the governing authorities, by provisions of Section 31-7-12 Mississippi Code, may purchase products covered by state contracts from any source offering an identical product at a price that does not exceed the state contract price.

Employees of the MDPS have acted exclusively as agents of the State for the award, consummation, and administration of the contract and are not liable for any performance or nonperformance by the state agencies that utilize the contract.

18. ADDENDA

Addenda modifying plans and/or specifications may be issued if time permits. No addendum will be issued within a period of two (2) working days prior to the time and date set for the bid opening. Should it become necessary to issue an addendum within the two (2) day period prior to the bid opening, the bid date will be reset to a date not less than five (5) working days after the date of the addendum, giving bidders ample time to comply with the addendum. When replying to a bid request on which an addendum has been issued, and the specifications require acknowledgement, the bid shall indicate that provisions of the addendum have been noted and that the bid is being offered in compliance therewith. Failure to make this statement may result in the bid being rejected as not being in accordance with the revised specifications or plans.

19. NONRESPONSIVE BIDS

Nonresponsive bids will not be considered. A non-responsive bid is considered to be a bid that does not comply with the minimum provisions of the specification. Any bidder found to repeatedly offer alternate products that are not compliant with specifications in

16 | P a g e an attempt to obtain a contract on the basis of pricing only will be disqualified from bidding for a period of 24 months.

20. SPECIFICATION CLARIFICATION

It shall be incumbent upon all bidders to understand the provisions of the specifications and to obtain clarification prior to the time and date set for the live auction or bid opening. Such clarification will be answered only in response to a written request submitted in the specified amount of time set by the MDPS. The MDPS reserves the right to specify a time frame in which clarification requests shall be made.

21. PRE-QUALIFICATION PROCESS

22.1 The purpose of the RFQF is to advertise the competitive procurement for solicitation of formal quotes from potential bidders to participate in the Reverse

Auction. The MDPS will be responsible for defining product categories, adding bidders, and publishing all bid related documents to the procurement portal. Once the responses have been received and the Opening Date has been reached, the

MDPS will review the submissions to qualify bidders and determine a starting price for reverse auction items.

22.2 The Invitation for Bids/RFQF shall be advertised in accordance with Section

3.106.05.4 of the Mississippi Procurement Manual. The MDPS shall advertise for 14 consecutive days in accordance with Section 31-7-13(c) (i) (1) of the

Miss. Code Ann. Responses to the RFQF will be due on the 8th working day after the last day of advertisement.

22.3 Responses to the RFQF will be reviewed by the MDPS for responsiveness to specifications. Price quotes received will be evaluated in conjunction with other market research to determine the starting price for the Auction.

22.4 The MDPS will accept bidder responses in MAGIC who has qualified meeting the

RFx specifications. Bidders not meeting specifications will not be allowed to participate in the Auction.

22.5 Once qualified, the MDPS will notify the vendor of Qualification and the date of the Live Auction via email. After receiving the confirmation email, bidders should review/ensure technical requirements for MAGIC have been met or confirm participation in person.

22.6 It is requested that bids be submitted on the basis of statewide distribution.

Contractors must maintain adequate distribution capabilities and adequate stock of all items to insure prompt delivery.

23. FIRM BID PRICE

Prices accepted from bidder submissions shall be firm for the term of the contract except that the State shall receive the benefit of any price decrease in excess of five

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(5) percent. The contractor must provide written price reduction information within ten (10) days of its effective date.

24. CONTRACT EXTENSION

No extensions necessary.

25. SUSPENSION AND DEBARMENT

By submitting a bid, the bidder is certifying that neither the bidder nor any potential subcontractors are debarred or suspended or are otherwise excluded from or ineligible for participation in federal assistance programs.

26. ASSIGNMENT

The Contractor shall not assign or subcontract in whole or in part, its right or obligations under this agreement without prior written consent of the MDPS.

27. INDEMINIFICATION

Contractor shall indemnify, defend, save and hold harmless, protect, and exonerate the

State of Mississippi, its Commissioners, Board Members, officers, employees, agents, and representatives from and against all claims, demands, liabilities, suits, actions, damages, losses, and costs of every kind and nature whatsoever, including, without limitation, court costs, investigative fees and expenses, and attorneys’ fees, arising out of or caused by

Contractor’s and/or its partners, principals, agents, employees, and/or subcontractors in the performance of or failure to perform this Agreement. In the State’s sole discretion, Contractor may be allowed to control the defense of any such claim, suit, etc. In the event

Contractor defends said claim, suit, etc., Contractor shall use legal counsel acceptable to the State; Contractor shall be solely liable for all reasonable costs and/or expenses associated with such defense and the State shall be entitled to participate in said defense.

Contractors shall not settle any claim, suit, etc., without the State’s concurrence, which the

State shall not unreasonably withhold.

28. LIVE AUCTION

28.1 Notification of Auction Start date and time will be sent via email to qualifying bidders. If a bidder is unwilling or unable to participate through MAGIC, a representative from the MDPS can enter the Vendor’s bid(s) manually (i.e.

Surrogate Bidding). If a bidder elects to participate via Surrogate Bidding, the bidder must be physically present at the public bidding location, with the means to submit written bids for each offer made and signed by an authorized agent of the

Vendor. A Bid Form will be provided to the Vendor at the start of the auction. This form will not be returned to the bidder but will become a part of the Bid

Documentation for Evaluation by the MDPS.

28.2 The Auction time may be extended at the discretion of the MDPS. Examples of reasons to extend an auction include, but are not limited to, technical difficulties

18 | P a g e experienced by the MDPS or bidder, the need to pause the Auction, or bids placed within the last few moments of bidding.

28.3 Communication with bidders participating electronically during the Auction may be done via the Live Chat Feature. The MDPS has the ability to send messages to particular bidders or broadcast to all bidders. Bidders can ONLY communicate with the MDPS, not other bidders.

28.4 Bidders may be removed from a Live Auction for improper conduct, including but not limited to profanity, threats, consistently entering erroneous or extremely low bids, or other disruptive behavior.

29. FORCE MAJEURE

If the MDPS is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of bids at the advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not be advertised, and all bidders, upon submission of a bid proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Bids shall be received by the agency until the new date and time of the bid opening as set forth herein. The MDPS shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of the MDPS as a result of a

Force Majeure Event. Each bidder shall be required to ensure the delivery and receipt of its bid by the MDPS prior to the new date and time of the live auction or bid opening.