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REQUEST FOR QUOTE
QUOTES MUST BE RETURNED BY: DATE AND TIME LISTED IN BIDBUY
| AGENCY |
| Quincy Illinois Veterans Home |
| CITY/STATE/ZIP |
| Quincy, IL 62305 |
| AGENCY CONTACT |
| Chantel Baker |
| EMAIL |
| Chantel.Baker@illinois.gov |
| TITLE OF PROJECT |
| FY25-FY28 Environmental Equipment Repair & Maintenance Services |
| Item # |
| Agency Specifications and Requirements |
| Qty. |
Vendor shall provide monthly maintenance service and repair service on floor scrubbers, buffers, burnishers, vacuums and other electric floor care machines. Vendor shall provide labor and tools required for maintenance & repairs.
The 4-year multi-year contract will be for FY25 – FY28 (July 1, 2024 through June 30, 2028).
In the event repairs are needed immediately, vendor shall respond to request for service within 24 hours.
Maintenance and repairs shall be made during regular business hours: 8:00 am - 4:30 pm Monday through Friday.
Monthly maintenance includes but is not limited to: inspection & cleaning of batteries, electrical components, vacuum drives, brushes, hoses, filters and gaskets; lubricating all fittings and wheels as needed; replacement of all defective parts.
Cost of repair parts are billable to the Facility. Parts shall be invoiced at vendor cost.
Cost of parts listed on quote is an estimate determined by the Facility for awarding purposes only. Actual cost of parts may differ depending on the equipment serviced.
Vendor must be authorized and trained by the manufacturer(s) of battery-operated equipment owned by Facility to perform maintenance and repairs in order to access manufacturer systems and order parts. Proof of authorization and training to be provided upon awarding of the bid.
Current battery-operated equipment brands: Nilfisk Advance; Tornado; Square Scrub; Tenant Nobles Prevailing wage applies. Vendor is responsible for contacting Department of Labor to ensure understanding of prevailing wage requirements. (217)782-6206 or http://www.state.il.us/agency/idol/index.htm
| FY25 |
| FY25 – Labor Rate for Emergency Repairs |
| Est 2 hrs |
| FY25 |
| FY25 – Labor Rate for Floor Scrubber 260B (Covertamatic) |
| Est 6 hrs |
| FY25 |
| FY25- Labor Rate for Floor Scrubber 17B (Covertamatic Micromatic) |
| Est 18 hrs |
| FY25 |
| FY25- labor rate for floor scrubber 20B (Convertamatic) |
| Est 6 hrs |
| FY25 |
| FY25- labor rate for battery-operated micro scrubber (Advance) |
| Est 18 Hrs |
| FY25 |
| FY25- labor rate for floor burnisher 2000B (Whirlamatic, Tornado) |
| Est 6 hrs |
| FY25 |
| FY25- labor rate for stand-on scrubber 1500 (Advance) |
| Est 16 hrs |
| FY25 |
| FY25- labor rate for walk-behind scrubber 500 (Advance) |
| Est 6 hrs |
| FY25 |
| FY25- labor rate for repair of floor care, carpet maintenance and all electric machines not classified elsewhere. |
| Est 20 hrs |
| FY25 |
| FY25 Estimated cost of repair parts. Amount determined by facility for awarding purposes only. (Set amount $6,500) |
| Set amount $6,500 |
| FY26 |
| FY26- Labor rate for emergency repair |
| Est 2 hrs |
| FY26 |
| FY26– Labor Rate for Floor Scrubber 260B (Covertamatic) |
| Est 6 hrs |
| FY26 |
| FY26- Labor Rate for Floor Scrubber 17B (Covertamatic Micromatic) |
| Est 18 hrs |
| FY26 |
| FY26- labor rate for floor scrubber 20B (Convertamatic) |
| Est 6 hrs |
| FY26 |
| FY26- labor rate for battery-operated micro scrubber (Advance) |
| Est 18 Hrs |
| FY26 |
| FY26- labor rate for floor burnisher 2000B (Whirlamatic, Tornado) |
| Est 6 hrs |
| FY26 |
| FY26- labor rate for stand-on scrubber 1500 (Advance) |
| Est 16 hrs |
| FY26 |
| FY26- labor rate for walk-behind scrubber 500 (Advance) |
| Est 6 hrs |
| FY26 |
| FY26- labor rate for repair of floor care, carpet maintenance and all electric machines not classified elsewhere. |
| Est 20 hrs |
| FY26 |
| FY26 Estimated cost of repair parts. Amount determined by facility for awarding purposes only. (Set amount $6,500) |
| Set amount $6,500 |
| FY27 |
| FY27- Labor rate for emergency repair |
| Est 2 hrs |
| FY27 |
| FY27– Labor Rate for Floor Scrubber 260B (Covertamatic) |
| Est 6 hrs |
| FY27 |
| FY27- Labor Rate for Floor Scrubber 17B (Covertamatic Micromatic) |
| Est 18 hrs |
| FY27 |
| FY27- labor rate for floor scrubber 20B (Convertamatic) |
| Est 6 hrs |
| FY27 |
| FY27- labor rate for battery-operated micro scrubber (Advance) |
| Est 18 Hrs |
| FY27 |
| FY27- labor rate for floor burnisher 2000B (Whirlamatic, Tornado) |
| Est 6 hrs |
| FY27 |
| FY27- labor rate for stand-on scrubber 1500 (Advance) |
| Est 16 hrs |
| FY27 |
| FY27- labor rate for walk-behind scrubber 500 (Advance) |
| Est 6 hrs |
| FY27 |
| FY27- labor rate for repair of floor care, carpet maintenance and all electric machines not classified elsewhere. |
| Est 20 hrs |
| FY27 |
| FY27 Estimated cost of repair parts. Amount determined by facility for awarding purposes only. (Set amount $6,500) |
| Set amount $6,500 |
| FY28 |
| FY28- Labor rate for emergency repair |
| Est 2 hrs |
| FY28 |
| FY28– Labor Rate for Floor Scrubber 260B (Covertamatic) |
| Est 6 hrs |
| FY28 |
| FY28- Labor Rate for Floor Scrubber 17B (Covertamatic Micromatic) |
| Est 18 hrs |
| FY28 |
| FY28- labor rate for floor scrubber 20B (Convertamatic) |
| Est 6 hrs |
| FY28 |
| FY28- labor rate for battery-operated micro scrubber (Advance) |
| Est 18 Hrs |
| FY28 |
| FY28- labor rate for floor burnisher 2000B (Whirlamatic, Tornado) |
| Est 6 hrs |
| FY28 |
| FY28- labor rate for stand-on scrubber 1500 (Advance) |
| Est 16 hrs |
| FY28 |
| FY28- labor rate for walk-behind scrubber 500 (Advance) |
| Est 6 hrs |
| FY28 |
| FY28- labor rate for repair of floor care, carpet maintenance and all electric machines not classified elsewhere. |
| Est 20 hrs |
| FY28 |
| FY28 Estimated cost of repair parts. Amount determined by facility for awarding purposes only. (Set amount $6,500) |
| Set amount $6,500 |
VENDOR QUOTE
| Item # |
| Manufacturer Name and Model | |
| Technical Specifications |
| QTY |
| UOM |
| Unit Price |
| Extended Price |
TOTAL
VENDOR NAME
VENDOR ADDRESS
VENDOR PHONE
VENDOR EMAIL
VENDOR FEIN #
CONTACT PERSON
DATE:
Notes to Vendor Vendor may attach separate page describing this proposal for supplies or services.
Warranty: All products will be new and will carry a minimum 1-year warranty from the date of delivery.
The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.
“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12.
This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to Chantel.Baker@illinois.gov
If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.
IL-497-PR-001-RFQ
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