RFQ Form_47QSSC-26-Q-0261.pdf

RFQ# 47QSSC-26-Q-0261

REQUEST FOR QUOTATION

FAR 12 (GSA Class Deviation RFO-2025-12)

Acquisition Value: Above MPT to SAT

NSN 7210-00-205-3544

CUSHION, CHAIR, STENOGRAPHER'S

PLEASE COMPLETE ALL SECTIONS IN YELLOW:

1. Offeror Information:

2. Requirement Details

NOTE: Delivery addresses will either be disclosed at time PO is issued, or the Offeror may be required to contact the GSA Transportation Department at dodtransportationrequest@gsa.gov.

3. Offeror’s Quote and Terms

Manufacturer

Part Number

Type of item quoted

Brand Name

‘Or Equal’ (Documentation with complete, detailed item specifications is required when quoting an “or equal” item.)

N/A

Country of Origin

Price - EA (Discount Requested) Price - Total

Price valid through date Minimum Order Threshold (MOT)

Delivery lead time (in days) F.O.B. Destination

Reason if quoted lead time exceeds the request

Legal Business Name Contact Name and Title

Address Email

Phone UEI

Business Type ▢ Manufacturer ▢ Dealer Business Size ▢ Large ▢ Small

NSN/Part Number 7210-00-205-3544 QTY 20 EA Requested DARO 8 days

Small Business

Set-Aside Yes No

Requirement Type

Generic Brand Name Brand Name or Equal (IPD included at the end of this RFQ form)

Delivery Zip Code Vista, CA 92081

NAICS 326150 - Urethane and Other Foam Product (except Polystyrene) Manufacturing

47QSSC-26-Q-0261

4. Offeror Checklist:

▢ Registered with OMS Vendor Portal or EDI to receive orders electronically.

▢ Representations and Certifications are current in SAM.gov.

▢ Signed MIL-STD-129R form is attached to this RFQ submission OR is on file with the InstaQuote Program.

▢ Technical and other relevant specification documents are attached to this RFQ submission if applicable.

▢ Sign this RFQ form below - SELF CERTIFICATION

SELF CERTIFICATION:

By signing below, the Offeror certifies that all submitted information is accurate and that all offered items fully comply with the specifications of the RFQ. The Offeror agrees that any item delivered that does not meet these requirements shall be replaced with a fully compliant item or refunded in full, at the Government’s discretion, and that the Offeror is responsible for any related costs incurred by the Government.

Signature: ___________________________________________________ Date:________________________

5. APPLICABLE TERMS AND CONDITIONS:

This is a combined synopsis/solicitation for commercial products, prepared in accordance with FAR Part 12 (GSA Class

Deviation RFO-2025-12). This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

● Any order resulting from this RFQ will be issued under the authority of FAR Part 12 (GSA Class Deviation RFO-2025-12).

● Offerors must have an active registration in SAM.gov at the time of order placement.

● Quoted prices must reflect the Offeror’s best terms, inclusive of all applicable discounts.

● The Government reserves the right to reject any offer that is non-responsive or fails to comply with the requirements of this RFQ.

6. BASIS OF AWARD:

To be considered for award, offerors must:

● Submit a complete, accurate, and fully compliant quote with all required documentation and completed fields.

- The offeror must sign and date this RFQ form. Failure to sign and date the RFQ form will result in the quote not being considered for award.

● Submit a quote via email with all required documentation by the closing date and time stated in the solicitation.

A vendor meeting all requirements above will move forward to the final evaluation factor:

Lowest Price Technically Acceptable.

Note: Offers received after the time specified in the solicitation will be deemed “late”. Acceptance of incomplete or late submissions is solely at the discretion of the Contracting Officer.

http://sam.gov

APPLICABLE PROVISIONS INCORPORATED BY REFERENCE

52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP

2024)

52.203-18: Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

52.204-7: System for Award Management—Registration (NOV 2025 DEVIATION)

52.204-7 with Alt I: System for Award Management—Registration, with Alternate I

52.204-90: Offeror Identification (NOV 2025 DEVIATION)

(c)(1)

TIN: ___________________ ;

TIN has been applied for; or

TIN is not required because:

Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

Offeror is an agency or instrumentality of a foreign government; or

Offeror is an agency or instrumentality of the Federal Government.

(c)(2)

Sole proprietorship;

Partnership;

Corporate entity (not tax-exempt);

Corporate entity (tax-exempt);

Government entity (Federal, State, or local);

Foreign government;

International organization per 26 CFR 1.6049-4; or

Other.

(c)(3)

Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision; or

Name and TIN of common parent:

Name: _____________________

TIN: _______________________

(d)(2)

52.207-6: Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or

Joint Ventures (Multiple-Award Contracts) (AUG 2024)

52.209-12: Certification Regarding Tax Matters (OCT 2025)

(b)(1) Has ☐

Owner type CAGE code Legal business name Immediate owner Highest-level owner Predecessor*

(2) Has not ☐

(3) Has not ☐

52.212-1: Instructions to Offerors—Commercial Products and Commercial Services. (NOV 2025 DEVIATION)

52.212-2: Evaluation—Commercial Products and Commercial Services. (NOV 2025 DEVIATION)

(a) The following factors will be used to evaluate: Lowest Price Technically Acceptable

52.219-2: Equal Low Bids (NOV 2025)

(b) LSA where manufacturing or production costs (by the bidder or first-tier subcontractors) exceed 50% of the contract price: __________________________________________

52.222-18: Certification Regarding Knowledge of Child Labor for Listed End Products (NOV 2025 DEVIATION)

(b)

Listed end product Listed countries of origin

(c)(1) ☐ The offeror will not supply any end product listed in paragraph (b) of this provision that was mined, produced, or manufactured in a corresponding country as listed for that end product.

(2) ☐ The offeror may supply an end product listed in paragraph (b) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product. The offeror certifies that it has made a good faith effort to determine whether forced or indentured child labor was used to mine, produce, or manufacture such end product. On the basis of those efforts, the offeror certifies that it is not aware of any such use of child labor.

52.222-48: Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification (NOV 2025 DEVIATION)

(a)☐ does; ☐ does not

52.222-52: Exemption from Application of the Service Contract Labor Standards for Certain

Services-Certification (MAY 2014)

(a)☐ does; ☐ does not

52.222-56: Certification Regarding Trafficking in Persons Compliance Plan (NOV 2025 DEVIATION)

52.223-4: Recovered Material Certification (MAY 2008)

52.225-2: Buy American Certificate (OCT 2022)

(b)

52.225-4: Buy American-Free Trade Agreements-Israeli Trade Act Certificate (NOV 2025 DEVIATION)

52.225-4 with Alt II: Buy American - Free Trade Agreements - Israeli Trade Act

52.225-4 with Alt III: Buy American - Free Trade Agreements - Israeli Trade Act

Line item no.

Country of origin Exceeds 55% domestic content?

(yes/no)

52.225-6: Trade Agreements-Certificate (FEB 2021)

52.226-3: Disaster or Emergency Area Representation (NOV 2007)

(a) List the geographic boundaries of the emergency/disaster here.

(b)☐ does; ☐ does not

52.229-11: Tax on Certain Foreign Procurements—Notice and Representation (NOV 2025 DEVIATION)

(d)(1) ☐ is; ☐ is not a foreign person

(d)(2) ☐ a full exemption; ☐ a partial or no exemption

52.240-90: Security Prohibitions and Exclusions Representations and Certifications (NOV 2025 DEVIATION)

(End of provisions)

APPLICABLE CLAUSES INCORPORATED BY REFERENCE

52.203-6 with Alt I: Restrictions on Subcontractor Sales to the Government (JUN 2020)

52.203-13: Contractor Code of Business Ethics and Conduct (NOV 2021)

52.203-17: Contractor Employee Whistleblower Rights (NOV 2023)

52.203-19: Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-9: Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13: System for Award Management—Maintenance (NOV 2025 DEVIATION)

52.204-91: Contractor identification (NOV 2025 DEVIATION)

52.209-6: Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2025 DEVIATION)

52.209-9: Updates of Publicly Available Information Regarding Responsibility Matters (NOV 2025 DEVIATION)

52.209-10: Prohibition on Contracting with Inverted Domestic Corporations (NOV 2025 DEVIATION)

52.212-4: Contract Terms and Conditions—Commercial Products and Commercial Services. (NOV 2025

DEVIATION)

52.212-4 with Alt I: Contract Terms and Conditions—Commercial Products and Commercial Services.

52.219-6: Notice of Total Small Business Set-Aside (NOV 2025 DEVIATION)

52.219-8: Utilization of Small Business Concerns (NOV 2025 DEVIATION)

52.219-9: Small Business Subcontracting Plan (NOV 2025 DEVIATION)

52.219-9 with Alt I: Small Business Subcontracting Plan, with Alternate I

52.219-9 with Alt II: Small Business Subcontracting Plan, with Alternate II

52.219-9 with Alt III: Small Business Subcontracting Plan, with Alternate III

52.219-9 with Alt IV: Small Business Subcontracting Plan, with Alternate IV

52.219-14: Limitations on Subcontracting (NOV 2025 DEVIATION)

(f) (1)

By the end of the base term

By the end of the performance period

52.219-16: Liquidated Damages—Subcontracting Plan (NOV 2025 DEVIATION)

Liquidated damages rate: _______________________

52.219-33: Nonmanufacturer Rule (NOV 2025 DEVIATION)

52.222-3: Convict Labor (NOV 2025 DEVIATION)

52.222-19: Child Labor—Cooperation with Authorities and Remedies (NOV 2025 DEVIATION)

52.222-35: Equal Opportunity for Veterans (NOV 2025 DEVIATION)

52.222-35 with Alt I: Equal Opportunity for Veterans, with Alternate I

Notice: The following term(s) of this clause are waived for this contract: ______________________

52.222-36: Equal Opportunity for Workers with Disabilities (NOV 2025 DEVIATION)

52.222-36 with Alt I: Equal Opportunity for Workers with Disabilities, with Alternate I

Notice: The following term(s) of this clause are waived for this contract: ______________________

52.222-37: Employment Reports on Veterans (NOV 2025 DEVIATION)

52.222-40: Notification of Employee Rights Under the National Labor Relations Act (NOV 2025 DEVIATION)

52.222-41: Service Contract Labor Standards (NOV 2025 DEVIATION)

52.222-42: Statement of Equivalent Rates for Federal Hires (MAY 2014)

Employee class Monetary wage – fringe benefits

52.222-43: Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (NOV 2025 DEVIATION)

52.222-44: Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (NOV 2025

DEVIATION)

52.222-50: Combating Trafficking in Persons (NOV 2025 DEVIATION)

52.222-50 with Alt I: Combating Trafficking in Persons, with its Alternate I

52.222-51: Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment—Requirements (NOV 2025 DEVIATION)

52.222-53: Exemption from Application of the Service Contract Labor Standards to Contracts for Certain

Services—Requirements (NOV 2025 DEVIATION)

52.222-54: Employment Eligibility Verification (NOV 2025 DEVIATION)

52.222-62: Paid Sick Leave Under Executive Order 13706 (NOV 2025 DEVIATION)

52.223-9: Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

52.223-9 with Alt I: Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with

Alternate I

52.223-11: Ozone-Depleting Substances (NOV 2025 DEVIATION)

52.223-12: Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (NOV

2025 DEVIATION)

52.223-23: Sustainable Products and Services (NOV 2025 DEVIATION)

52.224-3: Privacy Training (JAN 2017)

52.224-3 with Alt I: Privacy Training, with Alternate I

52.225-1: Buy American-Supplies (NOV 2025 DEVIATION)

52.225-1 with Alt I: Buy American-Supplies, with Alternate I

52.225-3: Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2025 DEVIATION)

52.225-3 with Alt II: Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II

52.225-3 with Alt III: Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III

52.225-3 with Alt IV: Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV

52.225-5: Trade Agreements (NOV 2023)

52.225-19: Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular

Mission outside the United States (MAY 2020)

52.225-26: Contractors Performing Private Security Functions Outside the United States (OCT 2016)

52.226-4: Notice of Disaster or Emergency Area Set-Aside (NOV 2007)

Offers are solicited only from businesses residing or primarily doing business in

52.226-5: Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2025 DEVIATION)

52.226-8: Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

52.229-12: Tax on Certain Foreign Procurements (NOV 2025 DEVIATION)

52.232-29: Terms for Financing of Commercial Products and Commercial Services (NOV 2021)

52.232-30: Installment Payments of Commercial Products and Commercial Services (NOV 2021)

52.232-33: Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

52.232-34: Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013)

52.232-36: Payment by Third Party (NOV 2025 DEVIATION)

52.232-40: Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

52.232-90: Fast Payment Procedures (NOV 2025 DEVIATION)

52.233-3: Protest After Award (NOV 2025 DEVIATION)

52.233-4: Applicable Law for Breach of Contract Claim (NOV 2025 DEVIATION)

52.240-91: Security Prohibitions and Exclusions (NOV 2025 DEVIATION)

52.240-91 with Alt I: Security Prohibitions and Exclusions, with Alternate I

(e)(1)

☐ Yes; ☐ No; ☐ DHS FASCSA order ☐ Yes; ☐ No; ☐ DoD FASCSA order ☐ Yes; ☐ No; ☐ DNI FASCSA order

52.240-92: Security Requirements (NOV 2025 DEVIATION)

52.240-92 with Alt II: Security Requirements with Alternate II

52.240-93: Basic Safeguarding of Covered Contractor Information Systems (NOV 2025 DEVIATION)

52.244-6: Subcontracts for Commercial Products and Commercial Services (NOV 2025 DEVIATION)

52.247-64: Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2025 DEVIATION)

52.247-64 with Alt I: Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I

52.247-64 with Alt II: Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II

(End of clauses)

NSN: 7210-00-205-3544

CUSHION, CHAIR, STENOGRAPHER'S: Shall be Vinyl Technology P/N VT-FOAM-0097/A, or equal, with the following characteristics:

A box-edged rectangular chair and stool cushion consisting of a foam insert inside a cloth cover and intended for office use. The cover shall be woven cloth on the box edge and one side of the cushion and vinyl coated simulated rattan cloth on the reverse side.

SIZE: 17 1/2 ±1/4 inches deep, 18 1/2 ±1/4 inches wide, 2 ±1/4 inches thick, finished cushion dimensions.

COLOR: Green

UNIT OF ISSUE: EA (one (1) cushion to a package)

SALIENT CHARACTERISTICS:

1. Cushion insert. The cushion insert shall be made of urethane foam in accordance with ASTM D 3453-12, Standard Specification for Flexible Cellular Materials - Urethane for Furniture and Automotive Cushioning, Bedding, and Similar Applications, grade number 34 or 44 (English units) and shall have a minimum polymer density of 1.6 lb/ft3. The individual shredded cellular urethane particles of which the material is composed shall not exceed 1/2 inch in diameter.

Copies of ASTM standards are available from the American Society for Testing and Materials, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959.

2. Cushion cover. The cushion cover shall be made of a combination of two cloths: (1) cotton and polyester blend brushed twill woven cloth suitable for durable cushions and having a minimum of 35% cotton content and (2) cloth made from vinyl coated polyester core yarns and woven in a combination of light and dark colors in a single design simulating rattan. The warp core yarn of the vinyl coated yarn shall be 1000 denier; the filling core yarn of the vinyl coated yarn shall be 500 deniers.

The cloths shall meet the physical requirements in Table I and shall show good colorfastness to perspiration when tested in accordance with AATCC 15-2013, Colorfastness to Perspiration. Copies of AATCC standards and test methods are available from American Association of Textile Colorists and Chemists, P.O. Box 12215, Research Triangle Park, NC 27709-2215.

Table I. Minimum requirements for cloths.

Twill Cloth Vinyl Coated Cloth Weight: 5.8 oz/yd2 16.3 oz/yd2 Yarns per inch: Warp:55

Filling: 40 Warp:41.0 Filling: 11.0

Breaking strength: Warp:50 lbf Filling: 40 lbf

Warp:318.0 lbf Filling: 192.0 lbf

3. Cushion shape. The cushion shall be rectangular with front corners rounded to a radius of 1.5 ± 0.5 inch and back corners rounded to a radius of 4 ± 0.5 inch.

4. Cushion Construction. The cushion shall be box edged. One surface and the boxed edges of cushions shall be made from woven cloth and shall be the same color. The reverse surface of the cushion cover shall be made from knitted mesh cloth. The base color of the knitted cloth shall match the woven cloth. No raw edges shall show where the boxing is joined. The seams shall be finished with vinyl extruded lipped welting extending around the entire perimeter of the top and bottom surfaces of the cushion cover. The welting shall be white or shall match the color of the cloth. The cushion shall be sewn with a spun thread of a type accepted within industry for this purpose. Thread color shall match the woven cloth. The cushion insert shall be enclosed completely by the cushion cover. All seams shall be uniform and sewn with sufficient stitches per inch to produce seams that do not slip or pull out. The cover shall be sewn from the inside except that the seam at the back of the cushion cover may be sewn from the outside to allow the cushion insert to be enclosed.

No raw edges shall show on the outside of the finished cushion cover. Ends of all stitching not caught in other stitching and all thread breaks shall be secured. The finished cushion cover shall fit smoothly over all parts of the cushion insert.

The cover shall not be pulled so tightly that the fabric shows evidence of strain or that stitches break or pull loose. The cushion cover shall fit so that the cushion is free to spread.

5. Fiber identification. Each cushion cover shall be labeled, ticketed, or invoiced for fiber content in accordance with the rules and regulations of the Textile Fiber Products Identification Act. Copies of Rules and Regulations under the Textile Fiber Products Identification Act are available from the Federal Trade Commission, Washington, DC 20580.

6. Label. Each cushion shall have a label attached conforming to the legal requirements of the state of manufacture. The label shall be at the back edge (the edge closed from the outside) of the cushion cover. The National Stock Number (NSN) shall be on each label.

Product conformance: The products provided shall meet the salient characteristics of this description, conform to the producer's own specifications, standards, and quality assurance practices and be the same product offered for sale in the commercial market. The Government reserves the right to require proof of such conformance.

MARKING: Marking shall comply with GSAM 552.211.73. Marking of supplies for deliveries to domestic civilian activities shall comply with the latest edition of Federal Standard 123.

Marking of supplies for deliveries to military activities domestic and export locations, including forwarding and container consolidation points (CCPs), shall comply with the latest edition of Military Standard 129. The Military Shipping Label (MSL) must show the “Ship To” address as well as the ultimate consignee (Mark for DoDAAC and address) and the Transportation Control Number (TCN).

PREPARATION FOR DELIVERY: Item(s) packaged and packed for domestic and export shipments to civilian and military activities shall comply with the GSAM provision/Clause 552.211-75 and/or with the latest requirements of ASTM D-3951 Standard Practice for Commercial Packaging; however, compliance to the latest edition of ASTM standard D-3951 is mandatory for General Supplies and Services (GSS) contracts. In the event a pallet or skid is used for shipping, the following notice shall apply:

WOOD PACKING MATERIAL: Packaging and packing of supplies using Wood Packaging Material (WPM) on a pallet or skid for export shipments (includes forwarding and container and consolidation points, commercial freight forwarders and third-party logistics providers) shall comply with the requirements in provision/Clause GSAM 552.211.89, Non-Manufactured Wood Packaging Material for Export or the applicable requirements in ASTM D-3951 relative to the WPM. All wood shall be treated and stamped appropriately for export, including the actual pallet or skid, if made of wood.