RFQ for NTIA HVAC SERVICES.pdf

DEPARTMENT OF OFFICE OF ACQUISITION MANAGEMENT

REQUEST FOR QUOTATION – HVAC SERVICES OPERATIONAL AND MAINTENANCE (O&M)

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REQUEST FOR QUOTATION:

HVAC SERVICES OPERATIONAL AND

MAINTENANCE (O&M)

FOR

DEPARTMENT OF COMMERCE

NATIONAL TELECOMMUNICATIONS AND

INFORMATION ADMINISTRATION (NTIA)

INSTITUTE FOR TELECOMMUNICATION SERVICES

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1.0 General Instructions

1.0 General Instructions

This Request for Quotation (RFQ) will result in a Firm-Fixed-Price purchase Order, as a 100% Small Business Set Aside. Offeror’s shall submit their response in electronic format via direct email attention to:

Agency Contact: Tianna Snowden tsnowden@doc.gov

Contracting Officer: Jameka Anderson janderson1@doc.gov

Quotations Due Date: September 17, 2025, 12PM EST

Quotations are valid for 120 calendar days unless otherwise stipulated by the Offeror.

Hard copies will not be accepted.

In response to this RFQ, the Offeror shall prepare a detailed quotation for meeting all stated requirements and comply with the following limitations and characteristics:

• Do not include marketing materials.

• Margins (Top, Bottom, Right and Left) no smaller than 1" (headers and footers are allowed in the margins)

• Submission shall be provided in electronic format only.

• Arial size 11 font or Times New Roman 12 font shall be used.

• Offers shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, (or later) or in text searchable PDF format, as applicable.

• Quotations shall be limited to a total of five pages (5) for the Technical Quotation. There is no page limit for the Price Quotation. Quotations shall be subdivided into sections/electronic files as follows: Section 1 Technical Quotation and Section 2 Price Quotation.

NAICS CODE:

561210 Facilities Support Services

2.0 Communications and Questions

Communications shall be conducted electronically by e-mail to the Agency Contact (tsnowden@doc.gov and janderson1@doc.gov).

mailto:tsnowden@doc.gov mailto:janderson1@doc.gov mailto:tsnowden@doc.gov mailto:janderson1@doc.gov

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Questions due date: Sep 15, 2025, 12PM EST

3.0 Quotation Organization

Quotation materials shall be organized as follows: Quotation shall identify the appropriate Technical (Part Numbers), Labor Categories (if applicable) and include the Price.

To be acceptable, the quotation must meet all the constraints set forth in the Statement of Work.

Submit one electronic file via the Directly via email to: Contracting Specialist. Technical quotation with price quotation combined.

3.1 Technical Contents

Conformance of the proposed items/services to the technical requirements set forth in the Statement of Work It shall indicate the firm’s capabilities, and the means used to satisfy the requirements stated in the attached Statement of Work. The Offeror is encouraged to propose any innovative solutions that meet the performance and technical requirements for this procurement.

3.2 Price

The Offeror shall provide a price that reflects their proposed solution to the Government’s requirements. The price to perform the work or deliver the specified product, shall be for a period of performance and/or delivery requirements as identified in the Statement of Work.

4.0 Evaluation Factors

The Government will issue a Firm-Fixed-Price Task Order resulting from this RFQ to the responsible Offeror whose quotation results in the Lowest Price Technically Acceptable.

The following factors will be used to evaluate quotations.

(1) Technical

The Quote will be evaluated on:

The Offeror’s approach and capability to meet the requirements of the Statement of Work will be evaluated.

• Demonstrated understanding of the requirements while providing products and/or services that meet the specific technical requirements. (Do not submit a quote if the offeror is not proposing on all service required) In order to be technically acceptable, the vendor shall proposal on all or none of the work. The offeror shall provide proof of certification and or training for HAVAC repair/maintenance.

(2) Price.

Submit total offered pricing in accordance with the items identified in the Statement of Work.

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It is the offeror’s responsibility to submit a proposal on ALL or None of the services required that meet all the requirement in attachment 1 (SOW) of the RFQ. In order to be technically acceptable, the offeror must submit a proposal on All or None of the required service.

5.0 Clauses Applicable to This Solicitation

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder must not exceed six months. The Contracting Officer may exercise the option by written notice to the contractor within 30 days prior to end of the TO.

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

Clauses Incorporated by Reference 52.217-5 Evaluation of Options.

1352.201-70 Contracting Officer's Authority (APR 2010) 1352.209-73 Compliance with the Laws (APR 2010) 1352.209-74 Organizational Conflict of Interest (APR 2010) 1352.246-70 Place of Acceptance (APR 2010)

6.0 Applicable Attachments

a. Statement of Work (Attachment 1)