RFQ_for_Davis_Gate_Parts.docx

PROCUREMENT SERVICES DIVISION

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR QUOTE (RFQ) 2025-002

FOR

Collier Area Transit Security Gate Access Parts

LIZ SORIANO, PROJECT MANAGER

PUBLIC TRANSIT & NEIGHBORHOOD ENHANCEMENT DIVISION

8300 RADIO ROAD, NAPLES FL 34104

NAPLES, FLORIDA 34104

TELEPHONE: (239) 252-4994

LIZ.SORIANO@COLLIERCOUNTYFL.GOV (Email)

This solicitation document is prepared in a Microsoft Word format (Rev 8/7/2017). Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

SOLICITATION PUBLIC NOTICE

INTRODUCTION

As requested by the Public Transportation and Neighborhood Enhancement Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Quotes (hereinafter, “RFQ”) with the intent of obtaining proposals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

BACKGROUND

The purpose of this solicitation is to award to the lowest, qualified, and responsive vendor for “Collier Area Transit Security Gate Access Parts” located at Collier Area Transit, 8300 Radio Road, Naples, Fl.

The proposed project shall consist of the purchase of various parts that are needed to upgrade the access to an existing gate at our bus facility.

The Collier Area Transit is requesting for quotes to purchase the necessary parts to upgrade our existing gate to have badge access and phone capability with camera for deliveries. Collier County utilizes a blue box and HID card access system as specified herein, the parts can be substituted but must be approved equal with specification sheet attached to the quote for review and approval in order for quote to be valid. There are two spreadsheets to be completed for quote to be valid, the lumpsum one and the second is the itemized by quantity sheet. The awarded vendor will be responsible to ship the parts to 8300 Radio Road Naples, Fl. 34104 once a purchase order has been obtained.

The project shall include but not be limited to the following items: Availability of all parts listed in the bid tab, shipping of all the parts, parts must include all necessary hardware for installation. The parts must be shipped once a purchase order is received. All parts shall be new, there shall be no refurbished parts. All parts shall have one year warranty. All components must have the necessary installation instructions.

This will be a FTA grant funded project. Vendor is responsible to provide all required documentation in a timely manner and must comply with all grant provisions. All grant documentation must be submitted within five (5) calendar days after notice of award. The awarded vendor will receive a purchase order for work and may not start prior to receiving the purchase order.

AWARD CRITERIA

RFQ award criteria are as follows:

· For the purposes of determining the winning bidder, the County will select the vendor with the lowest total price as Lump Sum if all line items are priced:

· Lump Sum

· Collier County reserves the right to select one, or more than one supplier, award on a line-item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

· Identify one Awardee

· The County reserves the right to issue a formal contract or standard County Purchase Order or utilize the County Purchasing Card for the award of this solicitation.

DETAILED SCOPE OF WORK

Those interested in providing the parts detailed below must adhere to all requirements in this RFQ, lack of knowledge of all requirements of a part listed in the proposal SHALL NOT relieve the provider of liability and obligations under the agreement.

The project entails purchasing the parts needed for a call box with two cameras and buttons one at car height and the other at truck height, and a RFID reader to work with the County badge system, to include all necessary electrical and media components that will be installed in the server room at a later date to be able to connect and have fully operational system. All components must be shipped to 8300 Radio Road, Naples, Fl. 34104. The price will be all inclusive for parts, shipment, and warranty.

Call Box The call box shall be a Code Blue to match the County standard or approved equal, it shall be one component with the ability to mount the security components (1) at car height and (1) at truck height. The box shall be ‘safety blue’ in color with clear coast, graphic text (two-sided) ‘Assistance’, text to be white. The speaker for each should be IP5000 FP1 Single button (or approved equal), ‘Push for help’ bezel button. Communication should be with IP Ethernet. Incoming voltage 120V AC 250 VA. A badge access will be installed to match the county’s existing HID Wall switch readers (or approved equal), will need the power supplies and all components to ensure that the reader is operational.

All components listed below must be supplied to have a fully operational system. All items are specified by parts name/ numbers that are used by the County, substitutions are allowed with specifications for approval to ensure equality.

Items for purchase and delivery:

1. (4) media converters FMCI-PG1POE (or equal)

2. (8) FSFPs (Part#: FSFP-EGSM2LC15 or equal)

3. (4) Associated Power Supplies (FEXTPS-48V, or equal) that will power the four FMCIs media converters for the call box tower

4. (4) USRACK media converters (FMCI-PG1, or equal) (for USRACK Card cage)

5. (1) NEMA Enclosure

6. (1) 24 port Patch Panel that shall be mounted in the network rack

7. (1) Network rack cabinet (CUBE-IT Wall Mount) or approved equal

8. (1) Fiber Patch panel (CCH-O1U Rack mounted WIC, or equal)

9. (2) 900-foot type six (6) conductor 18 AWG TC twisted shielded with drain

10. (1) USRACK Chassis

11. (1) Corning (CCH-CP12-59 SC Duplex Connector ceramic, or equal)

12. (1) splice tray (M67-110, or equal)

13. (1) Pelco Card cage (Part #: USRACK, or equal)

14. (1) Scansource HID 5365-371-01 (or approved equal)

15. (2) PELCO IWP232-1ERS SARIX PRO 3 IR WEDGE 2.4MM 2MP (or approved equal)

16. (1) Code Blue CB 9-t Gatekeeper Pedestal Mount Call Station

Photo below of example of look that we are looking to match, along with diagram of heights needed for components.

The COUNTY shall have the right to reject all material or Work that is unsatisfactory and require the replacement of either or both at the expense of the CONTRACTOR.

PAYMENT

Payment for the work shall be made on a Lump Sum basis.

BID ITEM NOTES

Materials and Equipment: Measurement and Payment shall be Lump Sum for the cost of materials. All equipment must be new and in working condition at completion. If there is a discrepancy resulting from the contractor’s lack of knowledge or existing site, omissions, or negligence, shall be the sole cost of the contractor.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor Check List):

The Solicitation Submittal has been signed.

The Solicitation Pricing Document (Bid Schedule/Quote Schedule/Proposal Pricing/etc.) has been completed and attached.

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