Collier_Area_Transit_Security_Gate_Access_Parts_(Addendum_#1_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

COLLIER AREA TRANSIT SECURITY GATE ACCESS PARTS

Liz Soriano, Project Manager II

Procurement Services Division

8300 Radio Road,Naples, FL, 34104 liz.soriano@colliercountyfl.gov

(239) 252-4994

Quick Quote Title: Collier Area Transit Security Gate Access Parts

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. PRICING PROPOSAL

7. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - QQ-2025-037 FPP

C - RFQ for Davis Gate Parts

D - Quote Schedule_Gate Parts

1. QUICK QUOTE

Collier Area Transit Security Gate Access Parts

Release Project Date: June 5, 2025

Response Submission Deadline: June 26, 2025, 5:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Transportation Management Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. Security Gate Access Parts

https://procurement.opengov.com/portal/collier-county-fl

Those interested in providing the parts detailed below must adhere to all requirements in this RFQ, lack of knowledge of all requirements of a part listed in the proposal SHALL NOT relieve the provider of liability and obligations under the agreement.

The project entails purchasing the parts needed for a call box with two cameras and buttons one at car height and the other at truck height, and a RFID reader to work with the County badge system, to include all necessary electrical and media components that will be installed in the server room at a later date to be able to connect and have fully operational system. All components must be shipped to 8300 Radio Road, Naples, Fl. 34104. The price will be all inclusive for parts, shipment, and warranty.

Call Box

The call box shall be a Code Blue to match the County standard or approved equal, it shall be one component with the ability to mount the security components (1) at car height and (1) at truck height. The box shall be

‘safety blue’ in color with clear coast, graphic text (two-sided) ‘Assistance’, text to be white. The speaker for each should be IP5000 FP1 Single button (or approved equal), ‘Push for help’ bezel button. Communication should be with IP Ethernet. Incoming voltage 120V AC 250 VA. A badge access will be installed to match the county’s existing HID Wall switch readers (or approved equal), will need the power supplies and all components to ensure that the reader is operational.

All components listed below must be supplied to have a fully operational system. All items are specified by parts name/ numbers that are used by the County, substitutions are allowed with specifications for approval to ensure equality.

Items for purchase and delivery:

i. (4) media converters FMCI-PG1POE (or equal)

ii. (8) FSFPs (Part#: FSFP-EGSM2LC15 or equal)

iii. (4) Associated Power Supplies (FEXTPS-48V, or equal) that will power the four

FMCIs media converters for the call box tower

iv. (4) USRACK media converters (FMCI-PG1, or equal) (for USRACK Card cage)

v. (1) NEMA Enclosure

vi. (1) 24 port Patch Panel that shall be mounted in the network rack

vii. (1) Network rack cabinet (CUBE-IT Wall Mount) or approved equal

viii. (1) Fiber Patch panel (CCH-O1U Rack mounted WIC, or equal)

ix. (2) 900-foot type six (6) conductor 18 AWG TC twisted shielded with drain

x. (1) USRACK Chassis

xi. (1) Corning (CCH-CP12-59 SC Duplex Connector ceramic, or equal)

xii. (1) splice tray (M67-110, or equal)

xiii. (1) Pelco Card cage (Part #: USRACK, or equal)

xiv. (1) Scansource HID 5365-371-01 (or approved equal)

xv. (2) PELCO IWP232-1ERS SARIX PRO 3 IR WEDGE 2.4MM 2MP (or approved equal)

xvi. (1) Code Blue CB 9-t Gatekeeper Pedestal Mount Call Station

Photo below of example of look that we are looking to match, along with diagram of heights needed for components.

The COUNTY shall have the right to reject all material or Work that is unsatisfactory and require the replacement of either or both at the expense of the CONTRACTOR.

PAYMENT

Payment for the work shall be made on a Lump Sum basis.

BID ITEM NOTES

Materials and Equipment: Measurement and Payment shall be Lump Sum for the cost of materials. All equipment must be new and in working condition at completion. If there is a discrepancy resulting from the contractor’s lack of knowledge or existing site, omissions, or negligence, shall be the sole cost of the contractor.

6. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Media converters FMCI-PG1POE (or equal) 4 Each

2 FSFPs (Part#: FSFP-EGSM2LC15 or equal) 8 Each

3 Associated Power Supplies (FEXTPS-

48V, or equal) that will power the four

FMCIs media converters for the call box tower

4 Each

4 USRACK media converters (FMCI-

PG1, or equal) (for USRACK Card cage)

4 Each

5 NEMA Enclosure 1 Each

6 24 port Patch Panel that shall be mounted in the network rack 1 Each

7 Network rack cabinet (CUBE-IT Wall

Mount) or approved equal 1 Each

8 Fiber Patch panel (CCH-O1U Rack mounted WIC, or equal) 1 Each

9 900-foot type six (6) conductor 18

AWG TC twisted shielded with drain 2 Each

10 USRACK Chassis or approved equal 1 Each

11 Corning (CCH-CP12-59 SC Duplex

Connector ceramic, or equal) 1 Each

12 splice tray (M67-110, or equal) 1 Each

13 Pelco Card cage (Part #: USRACK, or equal) 1 Each

14 Scansource HID 5365-371-01 (or approved equal) 1 Each

Line Item Description Quantity Unit of

Measure Unit Cost Total

15 PELCO IWP232-1ERS SARIX PRO 3

IR WEDGE 2.4MM 2MP (or approved equal)

2 Each

16 Code Blue CB 9-t Gatekeeper Pedestal

Mount Call Station 1 Each

TOTAL

7. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required