RFQ Final.docx

36C24520Q0194

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24520Q0194 08-10-2020 Phillip G Duba 304-263-0811 X2043 09-11-2020

2:00PM EST

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

X

562112 $41.5 Million

N/A

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 308B Martinsburg WV 25405

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 308B Martinsburg WV 25405

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

See CONTINUATION Page This solicitation is a Small Business Set-Aside, utilizing Tiered Evaluations for a VISN 5, multiple award, multiple location five year IDIQ for Regulated Medical Waste IDIQ. For further Clarification refer to page: 4

Questions are due no later than August 28, 2020 @ 2:00pm.

Email Phillip Duba @ phillip.duba@va.gov AND amy.ritchey@va.gov for questions. One combined response will be provided.

Offerors will be allowed to submit a quote for any or all locations listed, the location shall be clearly specified.

Late quotes will not be accepted.

Service Contract Act Applies for each individual location, see Attached.

See CONTINUATION Page

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 Amy J. Ritchey Department of Veterans Affairs VAMC (613) VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

Regulated Medical Waste & Sharps Removal Services

A. INTRODUCTION

This solicitation is intended to develop a multi-award, Firm Fixed Price IDIQ contract for NCO 5 for Regulated Medical Waste (RMW) disposal, solid waste, and recycling at the VA Medical Centers and CBOCs (Community Based Outpatient Clinic) within VISN 5, the Capitol Healthcare Region. The successful contractors will provide the comprehensive management of these various waste streams ensuring that the waste flow is efficient and does not interfere with the daily operations of the facilities. The goal is to ensure compliance with the RMW and non-hazardous pharmaceutical waste, while maximizing the diversion of waste from the solid waste stream to either recycling or another beneficial reuse.

The VA Capitol Health Care Network (VISN 5) was established in October 1995 and serves Veterans from economically and demographically diverse areas within Maryland, the District of Columbia, and West Virginia, plus portions of Virginia, Pennsylvania, Ohio, and Kentucky. The network includes VA medical centers located in Beckley, Clarksburg, Huntington, and Martinsburg, WV; Baltimore, Loch Raven, and Perry Point, MD; and Washington, D.C. In addition, the network also includes 27 Community-Based Outpatient Clinics (CBOCs) in Braxton County, WV; Cambridge, MD; Charlotte Hall, MD; Charleston, VW; Cumberland, MD; Eastern Baltimore County; Fort Belvoir, VA; Fort Meade, MD; Franklin, WV; Fort Detrick, MD; Gallipolis, OH; Glen Burnie, MD; Hagerstown, MD; Harrisonburg, VA; Lenore, WV; Greenbrier County, WV; Monongalia County, WV; Montgomery County, MD; Pocomoke City, MD; Petersburg, WV; Prestonsburg, KY; Princeton, WV; Stephens City, VA, Suitland, MD; Tucker County, WV; Washington, DC; and Wood County, WV. The VISN 5 facilities generate approximately 1 million pounds of regulated medical waste each year.

The contracts resulting from this RFQ could encompasses any VA location with Maryland, Washington DC, and West Virginia for the listed services.

Currently the VA has multiple contracts and vendors in place for these services. The anticipated start dates are as follows:

B. GENERAL SCOPE

The contractor will provide all labor, packaging, collection, removal, transportation, equipment, supplies and services for pickup, disposal and proper treatment of RMW (Regulated Medical Waste) in accordance with Local, State, Federal laws and regulations. The contactor will also provide the comprehensive management of non-hazardous pharmaceutical waste, solid waste and recycling for the facilities specifying these services. For the purpose of this contract, RMW will include the following:

The VISN is also looking for a contractor to take an adoptive approach to structuring the management of waste streams at our larger facilities with the focus on maximizing recycling and landfill avoidance. At a minimum, the Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, transportation, and any other items or services necessary to perform Municipal Solid Waste (MSW) collection, recycling, and provide containers and disposal services for reusable sharps containers, and open top containers for both construction debris and solid waste at the Washington DC VA Medical Center and the VA Maryland Healthcare System.

The contractor will work with a designated Contracting Officers Representative (COR) at each VA Medical Center.

Estimated Quantities & Frequency of Pickups for RMW are listed in the table below:

Estimated quantities for sharps is undetermined, but replacement and incineration will be needed per facility. Pick up frequency will be determined by each station’s Statement of Work.

C. SPECIFICATIONS

1.0 CONTRACTOR QUALIFICATIONS

Contractor must be a permitted, licensed and insured transporter for regulated medical waste with US DOT as well as each state they propose services. Contractor shall clearly identify any proposed sub-contracting of regulated medical waste removal services. Contractor shall submit all licenses and permits for collection, transportation and disposal of RMW for Maryland, West Virginia, District of Columbia, Kentucky, Ohio, and Virginia. Contractor shall hold party status to US DOT Special Permit 16279. The contractor must be an established business in operations and licensed in all states for a minimum of 5 (five) years prior to the submission of their quote and be able to provide references from other health care facilities. The contractor must describe methods and procedures being proposed to perform the RMW service requirements. The contractor must demonstrate a full knowledge of the medical waste industry and must demonstrate the ability to provide the training required for these services. Contractor is required to provide a company vehicle inventory and a driver list with training records proposed for the performance of this contract. Contractor shall provide insurance cards for each vehicle proposed to confirm insurance coverage is in the name of the prime contractor.

The PRIME contractor must be registered and permitted with the West Virginia Department of Health and Human Resources Regulated Medical Waste Program as an Regulated Medical Waste hauling company. The PRIME contractor must be registered and permitted by Maryland Department of the Environment as a Special Medical Waste Hauler. The PRIME contractor shall be registered with the Department of Consumer and Regulatory Affairs with the District of Columbia (contractor to provide valid Basic Business License in PRIME contractor name). Contractor shall provide District of Columbia Clean Hands Certificate required to perform services in the District of Columbia. The PRIME contractor shall provide Washington DC Department of Energy and Environment (DOEE) certification. The PRIME contractor shall provide US DOT party status to Special Permit 16279 for the transportation of Category A infectious substances.

The contractor will demonstrate compliance with the Maryland Department of the Environment (MDE), West Virginia Department of Environmental Protection (WV DEP), Washington DC Department of Energy and Environment (DOEE), Environmental Protection Agency (EPA), Department of Transportation (DOT), Maryland department of Health (MDH), West Virginia Department of Health and Human Resources (WV DHHR), and other applicable regulatory agencies. All licenses and permits shall be in order, up-to-date, and appropriate for the state in which the waste is generated in, proposed to be transported in, stored in or treated in for final disposal. All permits, registrations, licenses, insurance cards, certificates of insurance and training records shall be provided as part of the technical quote. All shall be in the name of the PRIME contractor or the direct employees of the PRIME contractor. Any sub-contracting shall be clearly identified.

Contractor to provide their capabilities for dealing with waste as the result of a public health emergency that could impact the VA facilities. Contractor shall address managing associated waste streams. Contractor shall specifically address the management of waste for Coronavirus as a category B infectious substance. Contractor shall also clearly demonstrate the ability to provide training, packaging, transportation and disposal for the management of Category A infectious substances (ie. Ebola Virus). The VA realizes if a need to have Category A infectious substances shall occur, a cost quote will be provided at that time. PRIME contractor shall provide in their approval for party status from the US DOT for transporting Category A infectious substances along with a written plan for how the waste will be managed if required

As part of this contract, the contractor will assist each facility, as needed in maintaining necessary compliance under the generator rules for their respective states. The contractor will permit unannounced site visits as determined by the COR. The contractor will remedy and/or return any material erroneously collected in their possession upon request.

WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY: Contractors are required to comply with applicable Federal and State worker’s compensable and occupational disease statutes, if occupational diseases are not compensable under these statues, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit worker’s compensation to be written by private carriers.

LIABILITY AND INSURANCE COVERAGE: Satisfactory insurance coverage is a condition precedent to award of a contract. In general, a successful offer shall present satisfactory evidence of full compliance with State and Local requirement, or those below stipulated, whichever are the greater. More specifically, workmen’s compensation and employer’s liability coverage shall conform to applicable State law requirement for the service contemplated, whereas general liability and automobile liability of comprehensive type, shall in the absence of higher statutory minimums, be required in the amounts per vehicle used of not less than $20,000 per occurrence for property damage. State approved sources of insurance coverage ordinarily shall be deemed acceptable to the Department of Veterans Affairs installation, subject to timely certifications by such sources of the types and limits of the coverage afforded by the sources.

EVIDENCE OF COVERAGE: Before commencing work under the contract, the contractor shall furnish to the Contracting Officer a certificate of insurance indicating the coverage outlined in preceding paragraphs 6 and 7 and containing an endorsement to the effect, that cancellation of or any material change in the polices which adversely affect the interest of the Government in such insurance shall not be effective unless a thirty (30) day advance written notice of cancellation or change is furnished to the Contracting Officer. Evidence of coverage is required to be provided with contractor response.

1.A REGULATED MEDICAL WASTE TRANSPORATION AND SHIPMENTS

The PRIME contractor must provide proof that they are a licensed hauler for regulated medical waste. Please refer to CONTRACTOR QUALIFICATIONS and LICENSES for submittal requirements. The contractor shall provide a vehicle listing confirming their capabilities to provide the regulated medical waste disposal services. All vehicles must be properly placarded, and documentation must be provided by the shipper as detailed in the recordkeeping section of this SOW.

1.B. WASTE TREATMENT AND DISPOSAL

The contractor will provide a list of all treatment and disposal facilities that may be used for the handling of all applicable waste streams in this SOW. Contractor shall provide a list of each site to be utilized and the permit number for each site. At a minimum the final destruction location will be permitted by the state in which it is located. The VA reserves the right to visit any final destruction company listed by the contractor.

Under this contract, ALL regulated medical waste at the VAMC DC and the VA Maryland Healthcare Facilities, is required to be incinerated. The facilities prefer a facility that recovers the energy. The sites currently do not segregate the regulated medical waste and want to ensure compliance with all state, local and federal regulations. The possibility of patient names being on materials in the regulated medical waste is a concern. The regulated medical waste and sharps must be incinerated. There is also potential for non-hazardous pharmaceutical waste to be in these waste streams.

2.0 REGULATED MEDICAL WASTE CONTAINERS AND MANAGEMENT

The contractor shall provide all necessary packaging for medical waste at each facility. The contractor shall provide all containers for the collection, storage, and shipment of RMW from each facility.

The RMW containers will be clearly marked for the transportation of Regulated Medical Waste in compliance with all Federal, State, and local regulations. The contractor will clean and return the containers ready for use, free of debris. Plastic containers shall be sturdy, rigid, leak proof, impervious and capable of being sealed. The containers shall be stackable to allow for minimal storage space requirements. Fiber boxes shall meet the US DOT shipping requirements. Cleaning of containers shall be the responsibility of the contractor. The contractor shall maintain the containers and equipment in a state of satisfactory repair and appearance as determined by the Contracting Officer’s Representative (COR).

The contractor shall provide all labor, materials (containers, boxes, liners, sealing tape, carts) equipment necessary to remove, transport and dispose of all medical waste. The containers shall be designed and identified as dedicated medical waste containers for packaging, storing and transporting medical waste and shall be approved by the state of WV, MD, VA, OH, KY, and the District of Columbia. All containers shall be marked in accordance with 49 CFR 178.503.

The contractor shall also supply reg bags, labels and tape for the collection of RMW. All RMW liners shall be certified as impact resistance as prescribed in STM D 1709.04 and tear resistant as prescribed in ASTM D 1922.03a. DCVA and Baltimore VA Medical Centers utilize bulk outer packaging and will provide the liners.

The VA has trace-chemotherapeutic waste and pathological waste generated as well. The VA will provide disposable yellow containers for the trace-chemotherapeutic waste. The contractor is required to provide “incinerate only” labels for facilities that are not requiring incineration for all their medical waste and sharps.

Please note VA Maryland Healthcare and DCVA facilities require all regulated medical waste and sharps to be incinerated.

Contractor shall make scheduled pickup of the containers from designated areas within VISN 5 facilities and load them safely into a dedicated medical waste truck. Contractor shall only use vehicles and drivers that have been properly licensed and have all the required permits to remove medical waste as governed by all local, state and federal statutes and regulations. All waste will be transported to an approved treatment site (incineration only for DCVA and VA Maryland Healthcare). Contractor is responsible for providing an acceptable back up plan to ensure adequate disposal if primary method of disposal is inoperable.

The contractor WILL NOT collect any waste that is improperly packaged, leaking, overweight, damaged containers or any containers/waste that cannot be treated, transported or disposed of in a lawful manner or that may cause harm to public health or the environment. The contractor will inform the COR of any deficiencies identified before leaving the premises. The contractor will take safety precautions necessary to protect the lives and health of the occupants of the building. Any deficiencies specified by the COR will be corrected immediately by the contractor.

3.0 SHARPS SERVICES (Reusable & Disposable)

Washington DC and Huntington VAMC are currently utilizing reusable sharps containers at their facilities. All other VISN 5 facilities are currently utilizing disposable sharps containers. At this point there is no expectation that reusable sharps containers will be used at the other facilities, however if it is determined to be need in the future, a bilateral modification will be incorporated by means of vendor quotation. Once determined to be fair and reasonable by the Contracting Officer, this will change will be within the scope of this IDIQ.

The contractor shall provide the FDA (510K) approved and compliant sharps containers and all mounting hardware or carts/dollies that are required. NO sharps containers are allowed to sit directly on the floor without a dolly or cart. We realize that there are multiple manufacturers for reusable sharps containers. Contractors shall provide their propose container specifications and fully explain the decanting and decontamination processes. The sizes will be as follows for purposes of this solicitation:

· Small Containers (wall or counter mounted containers, ranging in in size form 2-4 gallons)

· Medium Containers (mostly floor, in dollies or carts, some can be wall mounted, ranging in size from 8-11 gallons

· Large Containers (floor, in dollies or carts, ranging in size from 16-19 gallons

Contractor will provide full container exchange services or self-service options. The contractor is required to provide their method of servicing the containers for the full-service facilities. This shall include the proposed service days and frequencies for the technicians. Any containers between half and three-quarter full will require exchange for an empty container.

Contractor will provide a dock exchange program for the sites that are using the self-service model. Current container location inventories will be provided.

4.0 NON-HAZARDOUS PHARMACEUTICAL WASTE MANAGEMENT

The contractor will provide 3.0 cu ft fiber boxes for the management of non-hazardous pharmaceutical waste. The contractor will provide a full 3 mil liner (not equivalent). The boxes will be marked specifically for Non-Hazardous Pharmaceutical Waste. The waste will be destroyed via incineration. The contractor will provide a specification for the box and liners for the VA to review as part of their submission.

The contractor shall provide a sample of the shipping papers to be utilized for these services.

The VA has a need to dispose of non-hazardous pharmaceutical waste by the pallet periodically. This is when we have expired pharmaceuticals that cannot be returned for credit. When this occurs, the contractor will be required to provide a box truck to pick-up the pallets and to deliver them to an incinerator for treatment. The materials are on pallets and will not be packed into smaller containers for shipping.

5.0 RECORDKEEPING/DOCUMENTATION/REPORTING

The contractor will provide documentation (manifest) of each pick-up listing the number of either the total pounds removed, or the number of containers and types of waste removed from the site for destruction in compliance with all state and federal regulations. Each manifest shall have a specific quantifiable unit of measure (weight or volume) to ensure compliance with US DOT shipping requirements. A final copy, for each location, listing the quantities, materials, and location(s) destroyed will be sent to the designated Contracting Officers Representative for each facility within 30 days. A standard paper manifest is required. The VA does not want the smaller thermal image tapes since they fade in time. We require paper manifests for each pick-up at each location. No thermal imaging will be accepted.

Contractor shall provide a four (4) part manifest in accordance with all applicable regulations and furnish two (2) copies to the COR. The first copy will be signed by the generator and the transporter. The second copy will be completed and final once signed by designated treatment facility. The Manifest will include container size, quantity, and volume removed.

The contractor shall maintain copies of all shipping papers for a minimum of 5 years.

The Contractor shall provide a monthly report detailing total pounds and tons of each waste stream being managed. Contractor to provide all information necessary in a format that can be easily uploaded into the VA Waste tracker system.

Reporting is to be separated by each waste stream by each location.

Exact Excel Formats the monthly reports shall be coordinated with the CO or COR. Reports and records are due by the fifth working day of the following month.

The Contractor shall provide tracking and reports associated with the shipments of all waste streams on a monthly basis to each facility and the VISN GEMS Manager. The tracking shall include the waste stream, amount generated, cost or revenue, and the total for the month. The report should also indicate container sizes, frequencies, service dates or period service rendered, disposal site utilized or recycling center.

The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

6.0 TRAINING US DOT Hazardous Materials Employee Training

Contractor to provide US DOT HAZMAT Employee training for the transportation of regulated medical waste. The training will be provided on-site for all medical centers. Baltimore VA Medical Center and DCVA require training for all three shifts. Currently there is more than 10 sessions annually between those two systems. Contractor to provide onsite training for approximately 400 staff throughout the VISN. Contractor shall be able to provide training to cover three shifts. Contractor shall provide train the trainer training at the main facilities. Contractor shall provide an on-line training version for the CBOCs. Contractor shall provide a training certificate for all employees that attend training.

Contractor to provide to VA after training is completed a US DOT training compliant training record as well as certificate for each employee. Sign in sheets are required for each training.

US DOT Training to be provided for all CBOCs via on-line portal. Up to 30 users. Portal shall provide US DOT compliant training record as well as certificate for each employee.

Due to the health and safety risks (especially Blood Borne Pathogens) associated with this requirement, the Contractor’s methods, procedures, training and other controls that are proposed must allow the performance of the tasks with no adverse effects from the risk factors. The training plan shall demonstrate a good working knowledge of the US DOT, US Occupational Health and Safety (OSHA) and other applicable regulations that govern the health and safety risks involved in the handling and shipping of regulated medical waste. The contractor must be able to provide, at a minimum, the following training:

US DOT HAZMAT Employee Training Shall Include at a Minimum

Training shall include DOT, Occupational Safety Health Administration (OSHA) and federal, state and local environmental and health department requirements.

DOT training shall focus on hazardous material handling, manifesting requirements, proper packaging of waste prior to shipment, and hazardous material labeling.

OSHA training shall focus on the Blood Borne Pathogen standard including spill response, Personal Protective Equipment (PPE), and needle sticks.

Environmental regulatory training shall include the regulatory statutes from each applicable state as listed below:

Maryland: COMAR 10.6.6; COMAR 26.13.10-13 West Virginia: 64CSR56 Washington DC: 20 DCMR 43; 21 DCMR 733

Training should also include elements of waste minimization techniques including recycling initiatives at those facilities where the contractor manages solid and recycling waste streams. The contractor shall maintain a copy of all training records.

7.0 SAFETY REQUIREMENTS

Contractor shall submit a safety plan for work performed on this contract. Contractor personnel and equipment shall comply with all applicable state, federal and local regulations. The contractor agrees that his personnel and equipment are subject to safety inspections by government personnel while on Federal property. The contractor shall ensure that all personnel involved in the handling, repackaging and transportation of the items listed shall be trained in the areas of spills and general first aid procedures.

8.0 EMERGENCY PREPERATION AND SPILL RESPONSE

The contractor will report to the COR all spills and personal exposures during waste preparation, packaging, and transportation. The contractor shall promptly clean any spills on VA property resulting from the actual action of loading and unloading Waste containers. This includes wastes emanating from equipment furnished by the contractor to remove filled containers, such as hydraulic fluid and fuel. Spill residues become the property of the contractor who must promptly remove spill clean-up materials from the VA’s property and dispose of them in accordance with all applicable federal, state, county, and municipal requirements. The contractor shall bear the cost of clean-up and shall report all such incidents to the COR immediately by telephone upon discovery and followed in writing within seven (7) calendar days after the telephone report. The contractor agrees to abide by all spill reporting/remediation requirements of any state, county, municipality, township, or regulatory entity that wastes covered by this contract may pass through or into in fulfillment of this agreement.

In order to prevent possible contamination of “navigable waters” and to have full knowledge, in the event of a spill, immediate notification of quantities and materials discharged shall be reported to the COR and the facility GEMS Manager.

The Contractor shall respond within two (2) hours after receipt of notification by the Contracting Officer or his/her designee, respond to a call back for repair or replacement of any container. This call back service shall be accomplished at no additional charge to the Government. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

The Contractor must provide an emergency management plan for the RMW services. The plan shall include contacts and response actions.

Contractor to provide a plan as specified in Contractor Qualifications for the management of wastes form public health emergencies. The waste streams require special handling and packaging. Examples would be the Ebola Virus Disease (Category A Infectious Substance) and the Coronavirus (Category B Infectious Substance).

9.0 COMPREHENSIVE WASTE MANAGEMENT

DCVA and VA Maryland Healthcare System require comprehensive management of their various waste streams. This includes the management of regulated medical waste, reusable sharps (DCVA only currently), non-hazardous pharmaceutical waste, solid waste, and recycling. The contractor will be responsible for providing staff at the DCVA and the Baltimore VA Medical Center. The contractor shall ensure that all waste is efficiently moved from the designated areas in a timely fashion to ensure that was is never backed up inside or outside of the medical centers.

Contractor will provide all equipment and supplies required for these services. Equipment includes compactors, medical waste containers, internal collection carts for solid waste (grey), internal collection carts for recycling (blue), buffers, steamers, scale, baler (72X48), slim jms containers for recycling, deskside containers for recycling, brute containers for recycling with dollies, labeling, signage, liners for recycling containers, gaylord containers, open top containers, front load and rear load containers, fiber boxes, liners for pharmaceutical waste containers.

Contractor to provide the manpower for these services and shall make sure the VA has coverage for Holidays and weekends where required. The manpower is over two shifts at DCVA and VA Maryland Healthcare System.

The Baltimore VA Medical Center requires the contractor to provide onsite packaging in accordance with Department of Transportation (DOT) requirements prior to shipment.

Site Specific Requirements are provided in “SITE SPECIFIC REQUIREMENTS”.

Contractor shall provide a detailed plan for the comprehensive management of waste at these facilities. Contactor shall provide three references for the comprehensive management of waste.

10.0 SCHEDULE

The contractor shall be available for emergency telephone consultation 24 hours a day, seven days a week, including holidays. Normal Work Hours: The service schedule will be developed between the contractor and Contracting Officer Representative (COR) prior to any service being performed. Generally, work will be performed prior to the start of the Medical Centers workday so that trucks and pick-ups will not interfere with the facility’s functions. Where comprehensive waste management services are provided, contractor shall provide adequate manpower to ensure not waste is backed up in the facility nor outside of the facility.

B.4 TIERED EVALUATION 1. Introduction:

A. The VISN 5, RPO East, Network Contracting Office (NCO5) is issuing a solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice in conjunction with FAR part 13. This announcement constitutes the only solicitation; offers are being requested. Contractor to provide Regulated Medical Waste Removal for VISN 5. The period of performance will be 10/01/2020-09/30/2025.

B. TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited. This will be a multiple-award VISN wide IDIQ, awards will be made up to six vendors, if additional vendors are needed to sufficiently cover the VISN 5 geographical area after SDVOSB/VOSB, then awards will also be made to Small Businesses.

· Evaluate the offers, if any, submitted by SDVOSB concerns. If no offers were submitted by SDVOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, withdraw the SDVOSB set-aside, document the basis for not making an award within this tier as prescribed in subsection (f) below, and proceed to the set-aside for VOSB concerns.

· Evaluate the offers, if any, submitted by VOSB concerns. If no offers were submitted by VOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, withdraw the VOSB set-aside, document the basis for not making an award within this tier prescribed in subsection (f) below, and proceed to the set-aside for other small business concerns set forth in each subsequent tier.

· Evaluate the offers, if any, submitted by other small business concerns. If no offers were submitted by other small business concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, cancel the solicitation, document in a memorandum for record the basis for cancelation, and resolicit as an unrestricted procurement.

C. The applicable NAICS code is 562112, and the Small Business Size Standard is 38.5M D. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2019-02. The full text of the provisions and clauses can be obtained from the following websites: http://www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/.

E. If you are claiming Service Disabled Veteran Owned Small Business or Veteran Owned Small Business status you must be registered in the Veteran Information Pages (VIP) https://www.vip.vetbiz.va.gov/ F. To be eligible for award of a contract, vendor must be actively registered in the SAM database (https://www.sam.gov). Vendor is also required to complete representations and certifications found in the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items.

2. Questions regarding this solicitation must be made in writing to the Contracting Specialist, Phillip Duba at Phillip.Duba@va.gov and Amy Ritchey at amy.ritchey@va.gov and must include the solicitation number 36C24520Q0194 on the subject line. They must be submitted No later than 2:00 EST on August 28, 2020. NO TELEPHONE REQUESTS OR INQUIRIES WILL BE ACCEPTED.

Responding to this solicitation- Offeror must submit its offer via Email to Phillip.Duba@va.gov and amy.ritchey@va.gov.

Offeror must provide the following information with its offer:

A. Legal entity name, address, DUNS of your company; and size status B. Information that demonstrates your company’s technical capability and experience for the following:

(1)Regulated Medical Waste: proof of experience as the prime contractor for at least 3 three separate contracts.

(2) Proof of licenses & permits will be verified prior to award, please attach to the solicitation response.

(3) Compliance with Limitations on Subcontracting: Describe any relationship to the offeror of any personnel who will be providing services under the contract that are not directly employed by the offeror. Provide a copy of offeror’s written teaming arrangement or subcontracting plan that explains each party’s specific responsibilities/activities regarding the performance of the contract, as well as the duration and terms of the arrangement.

C. Completed Price Schedule for attached CLINs D. Completed “Immigration & Indemnity Certification” (see Solicitation Attachment);

E. Offeror must send the Past Performance Questionnaire (PPQ) that’s attached to this notice to its references and ensure that the references submit a completed PPQ to Phillip.Duba@va,gov and amy.ritchey@va.gov by the closing date and time of the solicitation. The first 3 completed PPQs received will be used for evaluation purposes and all other additional questionnaires received for the same offeror will be discarded without consideration; likewise, questionnaires received after the solicitation closing date will be discarded without consideration.

F. There will be no site visit due to the COVID 19 pandemic.

3. Date & time offers are due on 08/28/2020 @ 2:00pm EST.

B. 3 MNIMUM/MAXIMUM INFORMATION

Quantities listed are estimated only and are not guarantees.

This is a Fixed Price Indefinite Deliver Indefinite Quantity Contract. Accordingly, funds are not obligated on this contract at award; rather, funds are obligated via task orders issued against the contract. Task orders shall only be issued by a warranted VA CO. VA CO will issue task orders to the contractor authorizing services via Standard Form 1449. Each task order shall clearly identify the dollar amount authorized under the individual task order and the period of performance of the individual task order. When a task order period of performance is completed, additional services shall not be provided unless a new task order is issued in accordance with this IDIQ.

The minimum dollar amount guaranteed under this contract for the performance period of five years is $1,000.00 The maximum dollar amount or contract ceiling for this contract is $6,800,000.00. The maximum amount is not guaranteed. The ceiling all contracts awarded off of this IDIQ placed against this contract cannot exceed the maximum amount/ceiling of this contract. The minimum guarantee will be awarded by task order concurrently with the award of this IDIQ.

B.4 PRICE COST SCHEDULE

36C24520Q0194 The Price Cost Schedule is included as an attachment, with each location broken down per tab. The offeror shall indicate any location they wish to be exempt. The language “NO BID” Shall be written on the cost schedule for that are in bold lettering.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference.