RMW Site Specific Requirements.docx

13.0 SITE SPECIFIC REQUIREMENTS

Each site will provide a Statement of Work specifying which services that they require. Each site will also designate a Contracting Officers Representative (COR) for their facility. Oral solicitations will be issued to the BPA holders in order to solicit price proposals.

13.A. Washington VA Medical Center and CBOCs SOLID WASTE, RECYCLING AND REGULATED MEDICAL WASTE TO INCLUDE TRACE CHEMO and THE USE OF REUSABLE SHARP CONTAINERS

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, transportation, and any other items or services necessary to perform integrated solid waste management Municipal Solid Waste (MSW) collection, recycling, regulated medical waste disposal, disposal of trace-chemotherapeutic waste, provide containers and disposal services for reusable sharps containers, and open top containers for both construction debris and solid waste at DCVA Medical Center, Washington, DC. Contractor to also provide a comprehensive recycling program including education and outreach to the DCVA Medical Center community. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements and appropriate Final Governing Standards (FGS). Furnish all labor, supervision, materials, and equipment necessary to accomplish complete removal of solid waste with the use of reusable sharp containers from Department of Veterans Affairs Medical Center.

Normal Work Hours: The service schedule will be developed between the contractor and Contracting Officer Representative (COR) prior to any service being performed. Generally, work will be performed prior to the start of the Medical Centers work day so that trucks and pick-ups will not interfere with the facility’s functions.

National Holidays: The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

Recycling Mapping: Contractor will be responsible for providing internal recycling containers and the mapping of the locations of the containers. The VA will provide floor plans for the contractor to mark the recycling equipment locations. This is to be maintained at all times and to be available to the COR upon request. Survey all areas weekly and inspect the waste and recycling equipment & containers. Ensure preventative maintenance is scheduled for compactors and waste containers.

On-Site Labor: Contractor will be responsible for the internal collection of various recyclables, at the Washington DC VA Medical Center. The contractor will provide the labor and management to collect the recyclables from the central collection points and recycling containers. Contractor to provide a Project Manager that will be meet with COR on a weekly basis to review the facility waste disposal needs and recycling services. The Project Manager shall also be available upon request to meet with the COR at VAMC DC for contract compliance reviews and any needs that arise as it relates to waste services.

Contractor to provide 2 employees to assist in the VA in the overall performance of this contract. The employees will be on-site M-T-W-Th-F. The hours would be 7:00 AM to 11:00 PM for the shift.

Employee Duties: The duties of the first shift employee will be to coordinate the recycling program, assist with education of the staff at the DC VA, collect recycling from various points within the facility, assist with the processing of cardboard from the warehouse. Remove pallets from the floors and deliver to the staging are at the loading dock for receiving. The employee will also work closely to assist in tracking shipments to confirm cardboard rebates and weights for the VA DC. Meet the recycling truck for the shipments. Coordinate the pick-ups of the recyclables. Compact cardboard for recycling. Contractor to provide a Project Manager to oversee the 2 employees to assure work standards are being met. The assigned Project Manager will meet weekly with the Contracting Officer Representative (COR) to assure the contract is being met or exceeded. The Project Manager will also monitor all CBOC’s and meet with a representative at the CBOC as needed.

Storage Containers: Contractor will provide a single entry storage container in Lot 9 for EMS. This container will be located by the two open top containers. The containers are 20 feet long and 8’ wide. Container shall be all steel construction and have the ability to be locked to secure items being stored.

Solid Waste Removal Services Services include compactor, open top containers, rear load containers, and front load containers.

The contractor shall assume full responsibility for compliance with all Federal, State, City and County laws, rules and regulations governing removal of waste materials.

Extra pickups due to excess trash generated at the facility will be charged at regular pick price set by the contract.

The VA reserves the right to relocate the containers when deemed necessary.

Container dumps will be spot checked and verified by the COR or his/her designee.

Any trash around the compactor and or containers shall be removed by the contractor and the area “broom cleaned” as needed. No trash is to remain around the dumpster sites.

Contractor to coordinate waste disposal for special events to include but not limited to Winter Haven. These events require the compactor to be relocated for the event. These events also require special placement and emptying services of open top containers for solid waste, up to 5 for each event. This is to be provided at no additional cost to DCVA Medical Center.

DCVA MEDICAL CENTER, 50 Irving Street, NW, Washington DC 20422 Contractor to provide 1-34 cu yd self-contained compactor with a fully enclosed right-hand feed dog house enclosure at the Warehouse. Load height to be as low as possible.

Compactor to be serviced (3) times per week on Mondays, Wednesdays and Fridays If a federal holiday falls on one of these services days, shall be serviced the day before the Holiday.

Compactor to be cleaned quarterly. Contractor to use power washing with disinfectant.

Contractor to provide 1-30 cu yd open top container at the Lot 6.

Container to be emptied (1) – (2) times per week, must be the same day each week.

All open top containers must be sorted to separate all recyclable material to include at a minimum wood, metals, concrete/masonry, drywall, cardboard, shingles and any other recyclable materials able to be recycled. A month report of breaking out each recyclable material for each container location for each pull is required. Commonly referred to as a LEED report.

If a federal holiday falls on one of these services days, shall be serviced the day before the Holiday.

Contractor to provide 2-30 cu yd cu yd open top containers at the Lot 9.

Containers to be emptied (2-4) times per month each All open top containers must be sorted to separate all recyclable material to include at a minimum wood, metals, concrete/masonry, drywall, cardboard, shingles and any other recyclable materials able to be recycled. A month report of breaking out each recyclable material for each container location for each pull is required. Commonly referred to as a LEED report.

If a federal holiday falls on one of these services days, shall be serviced the day before the Holiday.

Contractor to provide 2-30 cu yd cu yd open top containers at the Soldiers Home (3700 North Capitol Street, Washington, DC 20011) Containers to be emptied (2-4) times per month each All open top containers must be sorted to separate all recyclable material to include at a minimum wood, metals, concrete/masonry, drywall, cardboard, shingles and any other recyclable materials able to be recycled. A month report of breaking out each recyclable material for each container location for each pull is required. Commonly referred to as a LEED report.

If a federal holiday falls on one of these services days, shall be serviced the day before the Holiday.

Contractor to provide 1-2 cu yd rear loading container with lids in good working condition at the Fischer House.

Container to be emptied (2) times per week on either Mon/Thu or Tue/Fri If a federal holiday falls on one of these services days, shall be serviced the day before the Holiday.

Contractor to provide 1-4 cu yd front loading container with lids in good working condition at the Engineering/EMS Load Dock Gate.

Container to be emptied (1) times per week, must be the same day each week.

If a federal holiday falls on one of these services days, shall be serviced the day before the Holiday.

Winter Haven Services Contractor to coordinate waste disposal for special events to include but not limited to Winter Haven. These events require the regulated medical waste container to be relocated for the event. This is to be at no additional charge to the DCVA Medical Center.

Contractor shall remove and store the solid waste compactor, recycling compactor, and the regulated medical waste container for the VA Medical Center’s Winter Haven event.

During this time the contractor will provide up to 10 open top containers.

Upon completion of the event, contractor will return to full operation the solid waste compactor, recycling compactor and the regulated medical waste container.

Contractor to provide 4-30-gallon poly drums for the disposal of wax at the Warehouse.

Drums to be disposed of and exchanged (2) times per year.

If a federal holiday falls on one of these services days, shall be serviced the day before the Holiday.

Recycling Services

DCVA MEDICAL CENTER, 50 Irving Street, NW, Washington DC 20422 Contractor to provide a comprehensive recycling program to the DC VA. The program will be developed and implemented in a collaborative effort between the DC VA and the contractor. The contractor to provide a description of the program and educational services to be provided. Materials to be targeted for recycling will include but not be limited to: cardboard, paper, pallets, and single stream recycling.

The program should include the following at a minimum:

Equipment Cardboard Compactor Contractor to provide a 34 cu yd SC compactor that is expected to be emptied (1-2) times per week.

REBATE from the cardboard to be provided to the VA in the form a credit on the monthly invoice.

The VA will provide a location for the compactor close to the warehouse and will provide electric for the unit.

Contractor to provide custom guide island for mounting to concrete and asphalt since concrete will not be available for the entire area under the compactor. The guide island to be mounted extra on the concrete side and with long pins on the asphalt side.

Contractor Provided Internal Collection Containers 6 blue tilt truck style recycling carts 10 blue brute containers with dolly 165 blue slim jim style containers w/lid for single stream and area to label recycling. Slot with circle style lid only.

25 blue deskside bins Custom VA approved labels provided by vendor and applied to containers by vendor. Must be laminated plastic and not paper labels.

Contractor to provide 2-4 cu yd front end loading containers on wheels for recycling single stream recyclable materials at Lot 9.

Containers to be emptied (1) times per week, must be the same day each week.

If a federal holiday falls on one of these services days, shall be serviced the day before the Holiday.

Contractor to bring pallets from floors to Warehouse to the central collection area. Contractor to coordinate the pick-up and recycling of pallets. Monthly report including number of pallets and weights to be provided to DCVA.

Contractor to provide recycling of various electronics and motorized equipment. Contractor to deliver electronics and motorized equipment to recycling center. Estimated quarterly pick-ups.

Education Contractor to provide a comprehensive educational program to assure a successful program. The contractor will provide training, education tables, reporting, and tracking to assist the DC VA in maximizing their recycling The VA will print materials provided by the contractor for educational purposes to include posters, flyers, and stickers.

Contractor to provide an education table quarterly in the lobby of the DC VA. The table is to include an employee familiar with the service to talk to DC VA staff and visitors about the recycling program. The table to include posters, banners, and statistics. The purpose of these tables it to provide outreach to the DC VA community and to inform them of the recycling program.

Regulated Medical Waste Removal Services

Transportation and Disposal Contractor shall poses, maintain and provide US DOT registration and medical waste transportation registrations for any state the waste will be transported in.

Regulated medical waste will be picked-up at the frequencies identified under each location below.

Contractor will bring cleaned and disinfected replacement containers with each service to ensure the DCVA MEDICAL CENTER has adequate equipment on-site at all times. The DCVA MEDICAL CENTER will supply space to store any needed containers.

ALL REGULATED MEDICAL WASTE FROM ALL LOCATIONS MUST BE INCINERATED.

DCVA Medical Center requires an incinerator utilizing an energy recovery system.

DCVA MEDICAL CENTER, 50 Irving Street, NW, Washington DC 20422 Container, 1-48 cu yd roll off container, single compartment No sharps, trace-chemo, nor pathological waste Transportation Container to be emptied (1) times per week, MONDAYS.

Morgue Container disposable 18X18X24 corrugated box.

Container to be picked up (1) times per week, WEDNESDAYS.

Contractor to provide separate manifest.

Contractor to provide INCINERATE ONLY labels.

CBOCs will require medical waste collection as follows:

Southern Maryland CBOC, 29431 Charlotte Hall Road, Charlotte Hall, MD 20622 Every 8 weeks Southern PG County CBOC, 5801 Allentown Road, Suitland, MD 20746 Every other week Southeast DC CBOC, 820 Chesapeake Street, SE, Washington, DC 20032 Every 12 weeks CRRC, 1500 Franklin Street, NE, Washington DC 20018 Every 12 weeks Gaithersburg CBOC, 15810 Gaither Road, Gaithersburg, MD 20877 Every other week St. Mary’s CBOC, 45870 East Run Drive, Suite 300, Lexington, MD 20653 Every 8 weeks Disposable Sharps Containers - CBOCs Contractor to provide CBOCs listed, as well as Fort Belvoir CBOC with disposable sharps containers as needed.

Sites are using 3-gallon BD horizontal drop, 10-gallon BD, 5-qt BD containers, and 5-qt Covidien containers.

Quantities vary at each site, with extra containers necessary during flu season. Estimates provided in Disposable Sharps Section above.

Reusable Sharps Containers and Disposal Services DCVA MEDICAL CENTER, 50 Irving Street, NW, Washington DC 20422 The contractor shall provide the installation of all reusable sharps equipment including the brackets, dollies, and / or cabinets. The contractor shall provide transportation and disposal of all disposable containers.

The contractor will use reusable sharps containers that are closable, puncture resistant, leak proof on the sides and bottom, and labeled or color coded in accordance with 29CFR1910.1030(G)(1)(I).

The contractor will use reusable sharps containers that are approved by USDA, and in compliance with US DOT shipping requirements.

Current inventory of container locations:

2-gallon containers – 24 wall mount – 22 counter top 4-gallon containers – 558 wall mount – 9 counter top 10-gallon containers – 76 floor dollies 17-gallon containers – 24 floor dollies Transportation and Disposal Contractor shall provide and maintain a detailed plan of all locations of all sharps containers, sizes, brackets, dollies, and other equipment. This inventory shall be updated annually to confirm all sizes, equipment and locations are kept current.

Sharps to be transported and treated in compliance with all local, state and federal regulations.

Contractor shall poses, maintain and provide US DOT registration and medical waste transportation registrations for any state the waste will be transported in.

Sharps will be picked up (1-2) times per week.

Contractor will bring cleaned and disinfected replacement containers with each service to ensure the DCVA MEDICAL CENTER has adequate equipment on-site at all times. The DCVA MEDICAL CENTER will supply adequate storage for all containers.

Sharps will be processed via a regulated medical waste incinerator that utilizes energy recovery system.

REPLACEMENT CONTAINERS:

The Contractor shall furnish replacement containers for all containers removed for more than four (4) hours for cleaning, painting, or repair to ensure that collection stations have adequate refuse containers. Cleaning, painting, or repair includes minor repair and maintenance to ensure a properly operating container. The Contractor shall replace containers that require major maintenance or repair. Any container that does not meet the PWS requirements shall be removed and replaced by the Contractor, at no additional expense to the government, with a serviceable container within one (1) business day after notification by COR.

Additional charges will not be imposed for call-ins resulting from inconsistent dumping which are not in accordance with contract requirements.

The contractor will provide their employees an official company mobile phone, with text, email and internet capabilities at no additional charge to the Government.

The contractor will wear official logo company uniforms, while working at the DCVA Medical Center.

Contractor and COR will meet once per week , to conduct performance evaluation at no additional charge to the Government. This meeting will be held at the DCVA.

RECORD KEEPING: Contractor will provide and maintain monthly at a minimum, books for the shipping papers for all regulated medical waste and sharps container services. Shipping papers will be maintained in order by month by day of service. Books will be verified each month with COR.

Contractor will also maintain the books for the training records of the VAMC employees. This will be maintained at EMS. The book will be updated upon each training. The contractor will ensure the book is prepared and maintained for each training session.

CALL BACKS: EMERGENCY CALL BACK: The Contractor shall within two (2) hours after receipt of notification by the Contracting Officer or his/her designee, respond to a call back for repair or replacement of any container. This call back service shall be accomplished at no additional charge to the Government.

NON-EMERGENT CALLS: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government.

REQUIRED REPORTING: The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract. The Contractor will furnish the COR’s office, prior to initial application the trade names (if any), and the chemical names of all approved chemicals utilized to clean the containers along with – Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COR.

REPORTS AND RECORDS: The Contractor shall provide a monthly report detailing total pounds and tons of each waste stream being managed. DCVA Medical Center is responsible for tracking all waste and recycling efforts currently through the Healthcare Waste Tracker on a monthly basis. The Contractor shall provide to the COR, no later than the fifteenth working day of the following month, a computer-generated log on each type of service Contractor to provide all information necessary in a format that can be easily uploaded into the tracker. Reporting is to be separated by each waste stream by each location.

Example: for DCVA Medical Center Solid Waste Compactor Monthly Hauls, Pounds, Tons, Invoice Number, Cost, Container Size, etc.

Small Containers EMS/Engineering Dock Monthly Hauls, Pounds, Tons, Invoice Number, Cost, Container Size, etc.

Continue for all containers, locations and waste streams including recyclables

Exact excel Formats for the monthly reports shall be coordinated with the CO or COR. Reports and records are due by the fifth working day of the following month.

The Contractor shall provide all blockage reports to the COR the following workday.

A copy of all landfill tickets shall be provided to the government monthly when received from the landfill company.

Monthly Invoice. All invoices shall be submitted through Tungsten Network as Firm Fixed Price (FFP) monthly cost to include all approved regulatory fees.

CONTRACTOR PERSONNEL BADGES AND PARKING: The contractor shall provide the COR with a list of contractor employees expected to enter the buildings to perform services as per the contract. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee at the end of each pick up process.

The contractor shall be required to comply with all security policies/requirements of (your facility). All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR.

Department of Veterans Affairs Medical Center at 50 Irving Street, NW. Washington, D.C does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee

13.B. Baltimore VA Medical Center and CBOCs, Including Loch Raven VA Medical Center and CBOC The Veterans Affairs (VA) Maryland Health Care System is a dynamic and progressive health care organization dedicated to providing quality, compassionate and accessible care and service to Maryland’s veterans. The Baltimore VA Medical Center, in addition to the Loch Raven VA Community Living & Rehabilitation Center and three community-based outpatient clinics, all work together to form this comprehensive health care delivery system. Nationally recognized for its outstanding patient safety and state-of-the-art technology, the VA Maryland Health Care System is proud of its reputation as a leader in veterans’ health care, research and education.

The health care system is known for providing comprehensive service to veterans across the state, including medical, surgical, rehabilitative, neurological, primary, mental health and long-term care on both an inpatient and outpatient basis. To ensure the provision of quality patient care, the health care system employs approximately 2,500 professional, technical, administrative and support personnel who work together to meet the needs of Maryland’s veterans. This staff is reinforced by over 1,300 community volunteers who donate more than 120,000 hours of service a year to supplement the care and compassion provided to hospitalized veterans throughout the state.

SUMMARY OF WASTE PROCESSING PREVENTION AND RECYCLING PROGRAM

The VA Maryland Healthcare System is looking for a contractor to take an adoptive approach to structuring the management of our waste stream with the focus on maximizing recycling and landfill avoidance. We have included information on our current waste classification, volumes and structure, however, we are looking for innovative strategies for improving the management of our waste. We are looking for a contractor with proven history and experience in implementing programs that minimize waste generation and maximize landfill avoidance. The purpose of the solicitation is for a full-service program for solid waste, recyclables, regulated medical waste, US DOT training for hazardous materials, waste audits, and a full landfill avoidance program.

The VA Maryland Healthcare System is in need of a contractor for the comprehensive management of their various waste streams from the following facilities:

Baltimore VA Medical Center 10 North Greene Street, Baltimore, MD 21201 Loch Raven VA Community Living and Rehabilitation Center 3900 Loch Raven Boulevard, Baltimore, MD 21218 Eastern Baltimore County VA Outpatient Clinic (RMW Only) 5235 King Avenue, Suite 200, Rosedale, MD 21237 Fort Meade VA Outpatient Clinic (RMW Only) 2479 5th Street, Fort Meade, MD 20755 Baltimore VA Annex (RMW Only) 209 West Fayette Street, MD 21201 Pocomoke City VA Outpatient Clinic (Solid Waste Only) 1701 Market Place, Suite 211, Pocomoke City, MD 21851

The services shall not only include the compaction equipment, solid waste and recycling containers, packaging supplies for regulated medical waste being shipped, shipping documents, collection, transportation, and assured treatment/disposal of regulated medical waste, recycling of all single stream commodities, and assured disposal of solid waste, but also a comprehensive landfill avoidance program coupled with the education of the VA staff.

The Contractor shall be responsible for proposing their own approach for the management of solid waste, recycling, and regulated medical waste processing/disposal services. Contractor will be responsible for providing a solution for the proper treatment and destruction of the regulated medical waste. Contractor will be responsible for maintaining any and all documents confirming the proper treatment and disposition of regulated medical waste from all our facilities for a minimum of five years.

The VA Maryland Healthcare System requires incineration for the treatment of regulated medical waste. Autoclave and other alternate treatments are not acceptable. The VA Maryland Healthcare System prefers incineration facilities that are waste to energy facilities. Contractors are encouraged to provide proposals that will best ensure the VA Maryland Healthcare Facilities will achieve proper treatment of their regulated medical waste, and achieve their waste prevention and recycling objectives, while ensuring compliance with all local, state and federal regulations associated with the various waste streams being managed.

Contractor shall be responsible for the allocation of the appropriate compaction equipment, solid waste and recycling containers, packaging supplies, shipping papers and personnel, to meet all requirements for the management of the waste and recycling services at the Baltimore VA Medical Center, Loch Raven VA Community Living and Rehabilitation Center, Eastern Baltimore County VA Outpatient Clinic, Fort Meade VA Outpatient Clinic, Pocomoke VA Outpatient Clinic and the Baltimore VA Annex. The contractor shall have appropriate back-up systems in place to ensure at no time the VA facilities are without services. Action plans shall be in place to address any shortfalls in services. Contractor shall be responsible for ensuring all waste and recycling materials are removed on a timely basis and per the pre-determined schedules.

The contractor shall provide the training and support required to ensure compliance with all Local, State, and Federal regulations. Training should be on the operation of all waste compaction equipment, waste segregation, and most importantly, the training required by the US DOT for generators of regulated medical waste. The contractor shall document, record, and retain all training records.

It shall be the responsibility of the Contractor to provide tracking and reports associated with the shipments of all waste streams on a monthly basis. The tracking shall include the date of the shipment, material being shipped, the weight of the shipment (estimated weights mutually agreed upon for small containers of solid waste and recycling is acceptable), the rebate or cost of the shipment, and the totals for the month. The tracking shall be due within 30 days of the end of each month.

The objective of this request for proposal is to secure the services of a contractor that can assist the Maryland VA Healthcare System in the assured management of their regulated medical waste, while reducing what is sent to landfills. Overall this will minimize exposure of the VA to liabilities associated with the management of various waste streams, while reducing the costs of managing these various wastes and recyclables.

LOCATION OF FACILITIES, SERVICES SUMMARY AND CURRENT ESTIMATED WASTE GENERATION

Facilities listed below will be included in this solicitation. The services for these facilities will include solid waste, single stream recycling and regulated medical waste removal services. Regulated medical waste is to include pathological and trace-chemotherapeutic waste. These services shall be at the following locations under a resulting contract:

Baltimore VA Medical Center 10 North Greene Street, Baltimore, MD 21201

On-Site Labor Provided Including Two Shifts and Weekends Solid Waste, Waste to Energy for Processing All Waste and Recycling Collected Internally by Contractor Contractor to provide compactor with odor control system Contractor to provide 72X48 baler Maintenance and Repair of Equipment Provided by Contractor Contractor to strip and wax floors of soiled utility rooms and service elevator areas Waste Collection Carts Cleaned by Contractor Dock Area Detailed by Contractor Every Other Week Dock Area Policed and Litter Picked up Daily Regulated Medical Waste to be Hauled for Incineration Only, Waste to Energy Contractor to Ensure No Back Up of Medical Waste in the Facility Contractor to Provide 200 gallon Regulated Medical Waste Carts Sufficient to Manage the RMW.

RMW Carts Less than 200 gallons are unacceptable.

Contractor to Provide up to 10-30 cu yd Open Tops Monthly for C&D Please note open tops must be recycled with LEED reporting Contractor to Provide Blue Non Haz Rx containers Contractor to Provide Fiber Non Haz Rx Boxes Contractor to Provide transportation and incineration to energy of expired Rx pallets Contractor to Provide Gaylords for Sorting Recyclables Contractor to Provide transportation for pallet recycling Contractor to Provide transportation for metal recycling Contractor to Provide transportation for furniture recycling Contractor to Provide on-site US DOT training Contractor to Provide waste audits Contractor to provide recycling container location mapping in PDF format Contractor to provide all reporting of all waste streams weights for tracking

Loch Raven VA Community Living and Rehabilitation Center 3900 Loch Raven Boulevard, Baltimore, MD 21218

Contractor to Provide Fiber Non Haz Rx Boxes Contractor provides compactor with odor control system Maintenance and Repair of Equipment Provided by Contractor Contractor to Provide transportation for pallet recycling Contractor to Provide on-site US DOT training Contractor to Provide waste audits Contractor to provide recycling container location mapping in PDF format Contractor to provide all reporting of all waste streams weights for tracking

Eastern Baltimore County VA Outpatient Clinic (Regulated Medical Waste Only) 5235 King Avenue, Suite 200, Rosedale, MD 21237

Contractor to Provide on-site US DOT training Contractor to provide recycling container location mapping in PDF format Contractor to provide all reporting of all waste streams weights for tracking

Fort Meade VA Outpatient Clinic (Regulated Medical Waste Only) 2479 5th Street, Fort Meade, MD 20755

Contractor to Provide on-site US DOT training Contractor to provide recycling container location mapping in PDF format Contractor to provide all reporting of all waste streams weights for tracking

Baltimore VA Annex (Regulated Medical Waste Only) 209 West Fayette Street, Baltimore, MD 21201 Regulated Medical Waste Monthly: 50 LBS Contractor to Provide on-site US DOT training Contractor to provide recycling container location mapping in PDF format Contractor to provide all reporting of all waste streams weights for tracking

Pocomoke City VA Outpatient Clinic (Solid Waste Only) 1701 Market Place, Suite 211, Pocomoke City, MD 21851 Solid Waste Monthly: 750 LBS Contractor to provide all reporting of all waste streams weights for tracking

PRIME CONTRACTOR QUALIFICATIONS

The prime contractor shall describe the abilities of the contractor to perform the services specified in this solicitation and provide relevant corporate experience. References for current or previous clients to whom similar services were or are being provided shall be included. Experience most relevant to this solicitation would be managing and providing a comprehensive waste management program for solid waste, recycling, and regulated medical waste at a Government facility or major healthcare facility. This experience should include not only the disposal services specified, but also landfill avoidance programs, waste minimization, training and compliance services, similar to this requirement. Contractor shall demonstrate experience providing a comprehensive landfill avoidance program and a regulated medical waste management program for a large institution with satellite locations.

Capabilities shall be described in terms of equipment, transportation capabilities, disposal options, recycling options, potential rebates, packaging solutions, manifesting, management experience, qualified personnel, knowledge of the business and an organizational structure that is flexible and responsive enough to direct and support the services required herein.

The Prime Contractor must be a permitted transporter of regulated medical waste. Contractor to show permits for both the US DOT and the Maryland Department of the Environment.

The Prime Contractor must demonstrate ability to handle Category A (EBOLA) waste. Contractor must explain how they would train employees and staff for the packaging, containment, transportation and disposal of Category A, Ebola waste. Contractor to provide copies of Cat A permit.

PROJECT MANAGEMENT

Contractor shall provide a highly qualified project manager with strong support from corporate management as this shall be essential to successfully performing these requirements day to day over an extended period of time. This plan shall identify the organizational structure proposed to direct these operations. The management team members shall be identified along with a description of qualifications and relative experience. The methods and procedures used to carry out this plan shall be specified, including the problem resolution procedures to be used in the event of service related or personnel problems. The Contractor shall identify the types of employee incentives used to encourage quality performance by Contractor staff. The plan shall specify the manager that shall be designated to meet with the Contracting Officer, at the Government’s convenience, for scheduled and impromptu meetings to discuss contractual issues.

Resumes shall be provided for all members of the project management team and other key personnel requiring special skills. Contractors should not view this as simply a trash disposal service. This requirement is broad and diverse and requires an integrated, involved management approach to deliver these services successfully. This contract is for the comprehensive management of the VA’s waste streams and the minimization of our wastes.

The Project Manager for this contract will be expected to meet with the COR weekly.

ON-SITE COLLECTION, AND MANAGEMENT OF LANDFILL AVOIDANCE PROGRAM

Contractor will be responsible for the internal collection and management of the solid waste, recyclables, and regulated medical waste at the Baltimore VA Medical Center. The contractor will provide the labor and management to collect the regulated medical waste, solid waste and recyclables from the central collection points in contractor provided carts. The current soiled utility rooms where materials are to be collected from are as follows:

6B-100 5B-225 4B-224 3B-224 2B-100 1B-100

It will be the sole responsibility of the contractor to provide the appropriate staffing and supervision to manage this project in a way to ensure at no time the waste and recyclables are backing up in the facilities. It is the responsibility of the contractor to provide a transition plan as part of their submittal. A supervisor will be required to manage labor force Monday – Friday and on call on the weekends.

Contractor will provide their own internet access for preparing reports, tracking, email of site manager, and the time clock interface with the corporate office to ensure staffing needs are met. Vendor will be responsible for providing internet at vendors cost. VA will allow contractor to have their access installed.

Trash carts will be supplied by the contractor with enough to satisfy these requirements. Carts need to be empty and available for use in each room as listed by 6:00 am, 11:00 am, and 2:00 pm Monday through Friday. Vendor may propose providing Rubbermaid shovel nose carts to VAMC as part of their service, but no additional funding will be provided to the contractor.

Trash carts need to be empty and available for use in each room as listed by 6:00am and 11:00am Saturday.

Vendor will also be responsible for the cleaning of the carts as well as the soiled utility rooms every weekend thus avoiding disruption to the VA’s Monday-Friday activities.

Vendor will also be responsible for cleaning the loading dock area twice monthly. The detailing is to include scrubbing the loading dock with the VA provided buffer with deck brush attachment. Power washing the dock area with VA provided power washer. Clearing all troughs and sweeping up any debris.

Vendor will manage the waste areas of the dock for solid waste, recyclables, construction debris, and regulated medical wastes. Any other waste streams will be reported to EMS for proper disposal.

Vendor will be responsible for the cleanliness of the recycling room, the solid waste compactor area, the regulated medical waste area, and the construction debris container area.

Vendor must supply compactors with odor control systems for the solid waste and recycling. All service and maintenance expenses are responsibility of contractor.

The contractor will be responsible for providing the plan for managing these waste streams throughout the facility and ensuring the Baltimore VA Medical Center achieves their landfill avoidance goals and objectives. Waste flow is critical for smooth day to day operations. Vendor will provide a proposed waste flow for the Baltimore VA Medical Center as part of their submittal.

Contractors are required to provide a detailed plan for the waste flow from the facility. The plan shall include staffing, container description for contractor provided containers. Container location and placement, cart cleaning and maintenance, equipment proposed, training/education/communication, waste tracking and compliance tracking. Contractor will also to specify how the waste flow plan will ensure the facility will not have waste backing up within the medical center and the waste will flow even times when the equipment is inoperable or being repaired. Failure to provide the waste flow plan will deem offerors non responsive-applies to Baltimore VA MC only.

LANDFILL AVOIDANCE AND WASTE MINIMIMZATION

The contractor shall be required to provide a waste audit report at least twice annually for the Baltimore VA Medical Center and Loch Raven VA Medical Center. The waste audit will be performed once per year for the Eastern Baltimore County VA Outpatient Clinic, Fort Meade VA Outpatient Clinic, and Pocomoke City VA Outpatient Clinic. This report shall identify opportunities for reduction, health & safety risks, equipment reviews, and training requirements to achieve opportunities identified in the audit.

Waste minimization training will be provided at the facilities and an educational program established to ensure success with the waste minimization and landfill avoidance efforts. Contractors should detail their approach to achieving goals established through the waste audits.

ALL OFFERORS SHOULD PROVIDE A SAMPLE OF A WASTE AUDIT THAT WOULD BE SIMILAR TO WHAT WILL BE PROVIDED TO THE VAMC FACILITIES FOR THIS CONTRACT.

REPORTING REQUIREMENTS

In order to show measurements of landfill avoidance and waste minimization, the Contractor must provide reports that show how the reductions are achieved in the volumes of waste. The Contractor shall provide this/these report(s) monthly. The report(s) must demonstrate the objectives that are being met, and action plans for the objectives that have not been achieved. The Contractor must explain how this shall be measured to ensure tracking that is consistent and accurate.

The contractor shall be required to provide a written waste audit report as part of the reporting. The report should show the previous year goals and objectives. The purpose of the report is to measure the success of the previous years and the opportunities of the upcoming year for landfill avoidance and waste minimization.

The Contractor shall provide training records and reporting that meets the US DOT requirements for shippers of hazardous materials, specifically for regulated medical waste.

CURRENT SOLID WASTE REMOVAL EQUIPMENT AND SERVICES

The contractor will be responsible for the proper removal and disposal of all solid waste from the listed facilities. All containers shall be in good working condition, Baltimore VA Medical Center Contractor Provided, 1-35 cu yd self-contained compactor with odor control system and guide channels to protect concrete.

Frequency: 2X Week, Tuesday & Friday Contractor Provided, 1-30 cu yd Open Top Frequency: 10X Month (Avg), On Call

MUST BE SORTED AND LEED RECYCLED

Loch Raven VA Community Living and Rehabilitation Center Contractor provided, 1-35 cu yd Self-Contained Compactor with odor control system Frequency: 1 X Week, Wednesday

Loch Raven CBOC 1-6 cu yd front end loading container, 3XWeek, Monday-Wednesday-Friday

Pocomoke City VA Outpatient Clinic 1-4 cu yd front end loading container, 1X Every Other Week, Tuesday

CURRENT RECYCLING EQUIPMENT AND SERVICES

The contractor will be responsible for the proper removal and disposal of all single stream recycling from the listed facilities. All containers shall be in good working condition. All rebates for recycling will be returned the VA medical center in the form of a monthly credit on the invoices.

Baltimore VA Medical Center Cardboard Equipment 1-72”x48” Baler, Contractor Provided, Frequency: Weekly to 2XWeekly Pallet jacks for moving bales, pallets, large metal object and gaylord boxes Gaylord Containers for toner cartridges, electronics, plastics and various metals Single Stream Recycling, 1-3 cu yd Rear Load, 3XWeek Metal recycling via box truck deliveries to recycling center Pallet recycling via box truck deliveries to recycling center Internal Recycling Collection Containers.

10 blue tilt truck style recycling carts marked for recycling 15 grey tilt truck style recycling carts marked for solid waste 12 blue brute containers with dolly 130 blue slim jim style containers w/lid for single stream and area to label recycling. Slot with circle style lid only 10 blue deskside bins Custom VA approved labels provided by vendor and applied to containers by vendor. Must be laminated plastic and not paper labels.

Loch Raven VA Community Living and Rehabilitation Center 1-8 cu yd front end loading container, Must have rear door to load from dock, Contractor Provided, Frequency: 3X Week, Monday-Wednesday-Friday Internal Recycling Collection Containers.

3 blue brute containers with dolly 45 blue slim jim style containers w/lid for single stream and area to label recycling. Slot with circle style lid only 30 blue deskside bins Custom VA approved labels provided by vendor and applied to containers by vendor. Must be laminated plastic and not paper labels.

Loch Raven CBOC Recycling 1-2 cu yd front end loading container, Contractor Provided, Frequency: 3X Week, Monday-Wednesday-Friday

Contractor will provide carts for the soiled utility rooms. The carts will be as follows:

Solid Waste - Shovelnose Rubbermaid trash carts. 15 carts.

Recycling - Shovelnose Rubbermaid trash carts. 12 carts.

Regulated Medical Waste – 200 gallon carts complaint with US DOT transporting of regulated medical waste. 50 cart rotation.

REGULATED MEDICAL WASTE (RMW) TREATMENT AND DISPOSAL SERVICES

The Contractor is required to meet all federal, state, county and city laws, rules and regulations governing the handling, transporting, processing, incineration and disposal of all regulated medical waste, pathological and trace-chemotherapeutic waste.

The Contractor shall be responsible for internal collection from soiled utility rooms and transportation through facility to regulated medical waste room at loading dock. Contractor required to supply sufficient supply of 200 gallon carts. Carts must be US DOT compliant for the transportation of regulated medical waste. Contractor is responsible for the condition and repair of all contractor provided carts. The carts should be able to be latched and leak-proof. The carts will be secured and hauled to the processing facility.

Contractor will provide a complete and US DOT/Maryland MDE compliant manifest for each shipment. Each shipment will be documented and the shipping papers maintained at the VAMC Baltimore for inspection at any time. The contractor will also be responsible for preparing a month end compilation of all shipping papers for the month and sending to the COR. Each month of complied manifests shall be retained electronically by the contractor for no less than three years.

Contractor will ensure staff is properly trained to comply with the US DOT requirements for training of HAZMAT employees.

VA Medical Center requires that all regulated medical waste be incinerated. No other method of treatment will be accepted. This is a precaution to ensure all waste is reduced to ash. Non-hazardous pharmaceutical waste can be in the regulated medical waste, so incineration is the only accepted method of treatment.

Contractor shall submit the company’s licenses/permits for transporting regulated medical waste from both the US DOT and the Maryland Department of the Environment. The contractor shall also provide proof of insurance, including auto insurance.

Upon accepting award of this contract, the Contractor shall allow Baltimore VA Medical Center officials to conduct reviews of the Contractor’s facilities to insure the waste is being handled and disposed of in accordance to all applicable laws, rules and regulations.

The Contractor is also required to provide in a timely manner all manifests and other tracking reports which are required by US DOT and Maryland Department of the Environment. Manifests shall be submitted within 30 days of processing the regulated medical waste.

Contractor must be an established business in operation and licensed for a minimum of 3 (three) years prior to the submission of their proposal and able to provide references from other health care facilities.

The Contractor shall fully describe the methods and procedures being proposed to perform the regulated medical waste services requirements. The contractor must demonstrate a full knowledge of the regulated medical waste industry. The contractor must demonstrate the ability to provide the training required for these services as required in this solicitation.

The Contractor must provide the proposed types and quantities of vehicles, equipment for collection, other related equipment and personnel proposed to provide the required regulated medical waste collection and disposal services.

The Contractor must explain how the staff shall perform periodic quality inspections for compliance with all Local, State and Federal regulations. The Contractor must also explain how the shipping papers shall be prepared to ensure the waste is properly tracked once it is transported off site for treatment. The shipping papers are to be in compliance with the requirements for the US DOT and the State of Maryland Department of the Environment.

The contractor must be able to provide containers,…