RFQ-FDA-134493_CSS.pdf

ALP: HFP-2026-134493

RFQ-FDA-134493

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COMBINED SYNOPSIS/SOLICITATION

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number RFQ-FDA-134493 is issued as an RFQ for Weekly Dry Ice Supply and Delivery Services.

This acquisition is set-aside for small business concerns.

Set-Aside: ☐ None ☒ Total Small Business ☐ WOSB ☐ SDVOSB ☐ 8(a) ☐ HUBZone

☐ Other:

NAICS Code: 325120 Small Business Size Standard: 1,200 Employees

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at: https://acquisition.gov/ | https://acquisition.gov/far-overhaul | https://acquisition.gov/hhsar

All responsible sources may submit a quotation, which will be considered by the agency.

DESCRIPTION OF REQUIREMENTS

Description of Requirement: The U.S. Food and Drug Administration (FDA) Human Foods Program (HFP) has a requirement for Supply Labs with Dry Ice. See Attachment 1 for details.

2. Period of Performance / Delivery

Supplies: Specific Delivery Date

The requested delivery date shall commence within 10 days after receipt of order, with weekly delivery schedule as outlined in Attachment 1.

The period of performance shall begin on the effective date of award, and the Government will make reasonable efforts to coordinate continuity of supply during any intervening gap period.

The total duration of the base period shall remain twelve (12) months from the effective date of award, regardless of the actual start date. The Contractor shall commence delivery operations no later than ten (10) business days after the effective date of award.

Base Period: 09/09/26 through 09/08/27

Option Period 1: 09/09/27 through 09/08/28

Option Period 2: 09/09/28 through 09/08/29

Option Period 3: 09/09/29 through 09/08/30

Option Period 4: 09/09/30 through 09/08/31

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Dates above are contingent and best estimate, Government may issue order based on effective date of when the order will be processed.

3. LINE ITEMS

Item/CLIN Description Spec/Part No. Quantity Unit of Issue Unit Price Extended Price

Base Period 12 months Monthly

Option Period 1 12 months Monthly

Option Period 2 12 months Monthly

Option Period 3 12 months Monthly

Option Period 4 12 months Monthly

TOTAL

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5. CONTRACT CLAUSES

5A. Clauses Incorporated by Reference

Appl. Clause/Prov.

No.

Title Date

REQ

52.212-4 Terms and Conditions—Commercial Products and

Commercial Services Nov 2025

REQ 52.204-13 System for Award Management—Maintenance Nov 2025

REQ 52.204-91 Contractor Identification Nov 2025

REQ

52.209-6 Protecting the Government's Interest When

Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Nov 2025

REQ

52.209-10 Prohibition on Contracting with Inverted Domestic

Corporations Nov 2025

REQ 52.219-6 Notice of Total Small Business Set-Aside Nov 2025

REQ 52.222-3 Convict Labor Nov 2025

REQ

52.222-19 Child Labor—Cooperation with Authorities and

Remedies Nov 2025

REQ 52.222-35 Equal Opportunity for Veterans (or with Alt I) Nov 2025

REQ

52.222-36 Equal Opportunity for Workers with Disabilities (or with

Alt I) Nov 2025

REQ 52.222-37 Employment Reports on Veterans Nov 2025

REQ

52.222-40 Notification of Employee Rights Under the National

Labor Relations Act Nov 2025

REQ 52.222-50 Combating Trafficking in Persons (or with Alt I) Nov 2025

REQ 52.222-90 Addressing DEI Discrimination by Federal Contractors May 2026

REQ 52.222-54 Employment Eligibility Verification Nov 2025

REQ 52.223-23 Sustainable Products Nov 2025

REQ

52.226-8 Encouraging Contractor Policies to Ban Text

Messaging While Driving May 2024

REQ

52.232-33 Payment by Electronic Funds Transfer—System for

Award Management Oct 2018

REQ 52.233-3 Protest After Award Nov 2025

REQ 52.233-4 Applicable Law for Breach of Contract Claim Nov 2025

REQ

52.240-93 Basic Safeguarding of Covered Contractor Information

Systems Nov 2025

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Appl. Clause/Prov.

No.

Title Date

REQ

52.244-6 Subcontracts for Commercial Products and

Commercial Services Nov 2025

REQ 52.225-1 Buy American—Supplies (or with Alt I) Nov 2025

REQ

Part 27 clauses

As applicable — rights in technical data or computer software (see RFO FAR 12.106, 12.107)

See Part 27

REQ

HHSAR

352.232-71

Electronic Submission of Payment Requests APR 2026

REQ

HHSAR

352.239-79

Information and Communication Technology Accessibility

Feb 2024

REQ

HHSAR

352.203-70

Anti-Lobbying June 2026

REQ

HHSAR

352.204-71

Information and Information Systems Security Feb 2024

REQ

HHSAR

352.204-73

Contractor Personnel Security and Agency Access Feb 2024

REQ

HHSAR

352.208-70

Printing and Duplication

Feb 2026

REQ

HHSAR

352.204-73

Contractor Personnel Security and Agency Access Feb 2024

5B. Clauses Incorporated by Full Text

52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov https://acquisition.gov/far-overhaul https://acquisition.gov/hhsar

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor any time prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at any time before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

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(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

FDA Electronic Invoicing and Payment Requirements — Invoice Processing Platform (IPP) (Jan 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov c.

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time and materials or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred.

1. Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

http://www.ipp.gov/vendors/index.htm https://www.ipp.gov/

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2. Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects)- show rate, base and total amount;

3. Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

4. Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

5. Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

6. Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

7. Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(1) list of all invoices submitted to date under the subject award, including the following:

(i.) invoice number, amount, & date submitted (ii.) corresponding payment amount & date received

(2) total amount of all payments received to date under the subject contract or order

(3) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the Delivery Order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301- 827-ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov. Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue.

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6. SOLICITATION PROVISIONS

6A. Provisions Incorporated by Reference

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul

Appl. Clause/Prov.

No.

Title Date

REQ 52.204-7 System for Award Management—Registration Nov 2025

REQ

52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services Nov 2025

REQ

52.212-2 Evaluation—Commercial Products and Commercial

Services (if applicable) Nov 2025

REQ

52.203-18 Prohibition on Contracting with Entities that Require

Certain Internal Confidentiality Agreements— Representation

Jan 2017

REQ 52.209-12 Certification Regarding Tax Matters Oct 2025

REQ 52.225-2 Buy American Certificate Oct 2022

REQ 52.225-6 Trade Agreements Certificate Feb 2021

REQ

52.240-90 Security Prohibitions and Exclusions—Representations and Certifications Nov 2025

Basis for Award

Lowest Price Technically Acceptable (LPTA): Award will be made to the lowest-priced offeror whose offer is determined technically acceptable. Technical acceptability will be determined on a pass/fail basis against the salient characteristics and minimum requirements of the requirement. Offers that do not meet all salient characteristics will be determined technically unacceptable and will not be considered for award. Price will be evaluated for reasonableness.

6B. Addenda to 52.212-1

Offer Acceptance Period (if applicable):

Paragraph (b) of the provision is hereby amended to extend the period for acceptance of offers from 60 calendar days to 90 calendar days from the date specified for receipt of offers.

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7. OFFER SUBMISSION AND POINTS OF CONTACT

Questions Due: Questions regarding this solicitation shall be submitted in writing to the Primary POC identified in the SAM.gov notice June 18, 2026 at 10AM. Questions and answers may be posted as an amendment to this solicitation on SAM.gov.

Offers Due: As listed on the SAM.gov notice.

Submission Method: Email to the POCs listed in the SAM.gov posting.

Preferred File Format: Searchable PDF and Excel

Offerors Shall Submit:

• Technical quotation

• Price quotation

• Warranty terms (if applicable)

• UEI and confirmation of active SAM.gov registration

• Lead time for delivery

• Country of origin for all items required if Buy American (52.225-1) or Trade Agreements (52.225-5) clause applies.

Points of Contact

As listed on the SAM.gov notice.

8. ADDITIONAL INFORMATION

Amendments:

Any amendments to this solicitation will be posted to SAM.gov. It is the offeror's responsibility to monitor SAM.gov for any amendments.