Attachment 1 - Requirements Document_Dry Ice 134493_Final.pdf

ALP: HFP-2026-134493

RFQ-FDA-134493

Supply Labs with Dry Ice

Attachment 1 – Requirements Document

PERFORMANCE WORK STATEMENT (PWS)

Weekly Dry Ice Supply and Delivery Services

U.S. Food and Drug Administration Human Foods Program (HFP)

Office of Laboratory Operations and Applied Science (OLOAS)

1. Background

The U.S. Food and Drug Administration (FDA), Human Foods Program (HFP), Office of

Laboratory Operations and Applied Science (OLOAS), requires weekly delivery of dry ice to support laboratory testing, scientific research, regulatory activities, and other mission-critical laboratory operations across multiple HFP offices. Timely delivery is essential because dry ice sublimates continuously under normal atmospheric conditions and is necessary to maintain required temperatures for laboratory samples and materials.

2. Scope

The Contractor shall furnish all personnel, supervision, management, materials, transportation, equipment, and other resources necessary to provide weekly dry ice deliveries to the

Government locations identified in this PWS. The Contractor shall comply with all applicable

Federal, State, and local laws and regulations, including OSHA and DOT requirements governing the handling and transportation of dry ice (solid carbon dioxide).

3. Estimated Quantities

• Estimated weekly quantity: 1,550 pounds.

• Estimated annual quantity: 80,600 pounds (52 weekly deliveries).

Quantities are estimates for pricing purposes only and do not guarantee purchase.

4. Delivery Schedule

Deliveries shall occur weekly on Wednesdays during normal Federal business hours. If

Wednesday falls on a Federal holiday or the Government is closed, delivery shall occur on the next business day the Government reopens unless otherwise coordinated by the Contracting

Officer's Representative (COR).

5. Delivery Locations and Quantities

Location Address Weekly Qty Required Form MOD-1 8301 Muirkirk Road, Laurel, MD 20708 770 lbs Dry Ice Pellets

Wiley Building 5001 Campus Drive, College Park, MD 20740

550 lbs Dry Ice Pellets

University Station 4300 River Road, College Park, MD 20740

230 lbs Bagged Dry Ice Blocks

6. Product Specifications

Dry ice shall be commercial-grade solid carbon dioxide (CO₂) suitable for laboratory use. The required form varies by delivery location as specified in the Delivery Locations and Quantities table in Section 5. No special purity or density requirements apply.

7. Packaging and Handling

The Contractor shall package and transport dry ice to minimize sublimation and ensure it arrives in usable condition. The Government will provide storage bins at each delivery location.

The Contractor shall transfer the delivered dry ice into the Government-furnished storage bins.

Contractor-owned storage containers are not required.

8. Site Access Requirements

Contractor personnel performing deliveries at FDA facilities must comply with all applicable

FDA facility security and access requirements, including but not limited to badging, visitor check-in procedures, and escort policies as directed by the facility security officer or designated

Government representative at each location. The Government will provide the Contractor with applicable site-specific access instructions prior to the start of performance. The Contractor is responsible for ensuring all delivery personnel are aware of and comply with these requirements. Routine changes to delivery personnel do not require prior Government approval, provided all personnel satisfy applicable site access requirements.

9. Inspection and Acceptance

The Government will inspect deliveries for quantity, product type, condition, and compliance with this PWS. Any nonconforming, damaged, or unusable dry ice shall be replaced at no additional cost within one (1) business day after Government notification.

10. Performance Requirements Summary

Contractor Responsibilities

• Maintain sufficient inventory to support weekly deliveries.

• Provide all labor, transportation, equipment, and materials necessary to perform this requirement.

• Provide Safety Data Sheets (SDS) for carbon dioxide upon request.

• Provide proof of delivery including date, time, location, quantity delivered, and Government acknowledgment.

• Notify the Contracting Officer's Representative (COR) immediately of anticipated delivery delays.

• Notify the Government of significant supplier changes that could affect product quality or delivery performance. For purposes of this PWS, a "significant supplier change" includes, but is not limited to: a change in the Contractor's primary source of carbon dioxide or dry ice supply; a change in the subcontractor or third-party carrier responsible for transportation or last-mile delivery; a change in the manufacturing or processing facility from which dry ice is sourced; or any other change that the Contractor reasonably anticipates could affect product quality, delivery reliability, or regulatory compliance. The Contractor shall notify the COR in writing no later than five (5) business days prior to implementing such a change, or immediately upon becoming aware of an unplanned change.

• Routine substitution of delivery personnel does not require prior Government approval provided personnel meet site access requirements as described in Section 8.

Government Responsibilities

• Provide access to designated delivery locations during normal business hours.

• Provide Government-furnished storage bins at each location.

• Designate receiving personnel.

• Notify the Contractor of facility closures or access changes.

• Provide site-specific access instructions to the Contractor prior to the start of performance.

11. Quality Assurance

The Government will monitor contractor performance through receipt verification, proof-of-delivery review, periodic quantity validation, and inspection of product condition. Repeated failure to meet the performance standards may result in corrective action in accordance with the contract.

Objective Performance Standard

AQL Surveillance

Timely Delivery Delivered on scheduled day

95% Delivery receipts

Quantity Accuracy Required quantities delivered

±5% Receipt verification

Product Condition Usable with minimal sublimation

100% Visual inspection

Documentation Complete proof of delivery

100% Documentation review

Safety OSHA/DOT and site requirements met

100% Observation/records