RFQ FBI Indoor Firearms Maintenance and Cleaning Services 2.27.25.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR QUOTE

Request for Quote RFQ Version 1.2 Page 1

DEPARTMENT OF JUSTICE

RFQ - 15F06725Q0000062

FBI Indoor Firearms Maintenance and Cleaning Services

February 27, 2025

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

Request for Quote RFQ Version 1.2 Page 2

Date: February 27, 2025

To: Prospective Offerors From: Federal Bureau of Investigation/ Finance Division Subject: Request for Quotation (RFQ) for FBI Indoor Firearms Maintenance and Cleaning

Services Solicitation Number: 15F06725Q0000062

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) to solicit all Prospective Offerors for the purpose of entering a Contract to provide FBI Indoor Firearms Maintenance and Cleaning Services.

The period of performance for this Contract will be 04/16/2025-04/15/2030.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Questions To the Contracting Officer Are Due: 03/19/2025 11:00 AM CST

Quotes Must Be Submitted No Later Than: 03/31/2025 11:00 AM CST

Request for Quote RFQ Version 1.2 Page 3

1.0 GENERAL DESCRIPTION

COMBINED SYNOPSIS / SOLICITATION FOR COMMERCIAL SERVICES

Document Type: Combined Synopsis/Solicitation Contract Type: FFP Solicitation Number: 15F06725Q0000062 Posted Date: February 27, 2025 Product or Service Code: F108 Set Aside: Total Small Business Set Aside NAICS Code: 562910

Contracting Office Address:

U.S. Department of Justice Federal Bureau of Investigation Finance and Facilities Division 4910 Fowler Road Huntsville, AL 35898

2.0 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 PURPOSE

The purpose of this Contract is to manage FBI indoor small firearms ranges located on Redstone Arsenal in Huntsville.

2.2 BACKGROUND

The FBI manages indoor small firearms ranges located on Redstone Arsenal in Huntsville. There are currently two locations where firearms research, development and training occur daily. This contract is administered by the FBI Redstone Arsenal Finance and Facilities Division, Redstone Facilities Support Services section (FFD-RFSS) to provide safe and efficient facilities for FBI tenants to perform their respective duties as required by operational mission requirements.

2.3 SCOPE OF WORK

See Attachment 1

This is a contract to provide maintenance and cleaning services to the FBI indoor firearms ranges.

This is a non-personal services contract. The Government shall not exercise any supervision or

Request for Quote RFQ Version 1.2 Page 4 control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.4 DELIVERABLES

See Attachment 1

2.5 TERM OF CONTRACT

The period of performance (PoP) for this contract is anticipated to be one base period with 4 Option Year Periods.

Contract Year Period of Performance (Example)

Base 04/16/2025 - 04/15/2026

Option Period 1 04/16/2026 - 04/15/2027

Option Period 2 04/16/2027 - 04/15/2028

Option Period 3 04/16/2028 - 04/15/2029

Option Period 4 04/16/2029 - 04/15/2030

2.6 CLIN Structure

See SF-1449 Attachment

For quoting purposes:

CLINs 0001, 1001, 2001, 3001, and 4001 include maintenance and cleaning within the scope of the Statement of Work (SOW).

CLINs 0002, 1002, 2002, 3002, and 4002 are options that include HEPA filter maintenance as required in accordance with the SOW.

CLINs 0003, 1003, 2003, 3003, and 4003 are options that include Berm Mining as required in accordance with the SOW.

2.7 TERMS AND CONDITIONS

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See Attachment SF-1449

The following Terms and Conditions are incorporated by reference:

52.204-19 52.204-25 52.226-8 52.232-40 2852.201-70 2852.212-4 2852.222-70 2852.223-70

DOJ-01

FBI-0006

FBI-0009

FBI-0010

FBI-0023

FBI-0026

FBI-0028

FBI-0029

FBI-0030

FBI-0033

52.240-1 52.204-24 52.204-26 52.204-29 2852.233-70 52.212-1 52.212-4 52.212-3 52.212-5

2.8 REQUIREMENTS FOR QUOTE PREPARATION

2.8.1 INSTRUCTIONS FOR SUBMISSION OF QUOTES

a) Communications - All communications prior to award shall only be directed in writing to the CO, Maureen Murdock at mmurdock@fbi.gov and Contract Specialists Javia Warner at jswarner@fbi.gov and Charles Julian cejulian@fbi.gov. No telephone calls will be entertained.

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b) Questions – All questions must be submitted in writing, using the interchange form Attachment 3, via e-mail to Contract Specialist Javia Warner at jswarner@fbi.gov and Charles Julian at Julian@fbi.gov by March 19, 2025 AT 11:00 AM Central Standard Time (CST).

c) Site Visit Requirement: The FBI will schedule only one (1) site visit for all interested Quoters on March 12, 2025. Quoters are urged to attend the site visit. Site visit will allow the Quoter to understand local and general conditions that may affect the performance of the Contract and provide an opportunity for the quoter to see the layout of the firing ranges. Failure to inspect the sites shall not be used as a basis for claim after award of the Contract. Quoters shall be responsible for site conditions to provide a detailed quote to the Government. Quoter(s) are limited to two (2) participants for the Site Visit.

a. Quoters shall note the following procedures established for participation in the Site- Visit:

(i) Quoters must identify their interest in participating in the Site-Visit by E-mailing their request to Contract Specialists Javia Warner at jswarner@fbi.gov and Charles Julian at cejulian@fbi.gov. Quoters must submit their requests by no later than 11:00 A.M., CST on March 4, 2025. Quoters’ requests must include the full names (Last, First, Middle Initial), social security numbers, date of birth and place of birth for all participating members.

(ii.) Each participant must present picture identification and provide a telephone contact number where they may be reached on the day of the Site-Visit.

(iii.) For Site Visit – all interested participants will be notified via e-mail regarding the location and instructions regarding arrival to the respective site visit.

d) Quote Submission

Quote Submission – Quotes are due via email by March 31, 2025, AT 11:00 AM CENTRAL STANDARD TIME (CST) to Contract Specialists Javia Warner at jswarner@fbi.gov and Charles Julian at cejulian@fbi.gov. Early submissions are encouraged.

2.8.2 Quote Organization

Quotes shall be divided into three separate volumes as indicated in Table 1 below, each comprised of the required factors and each volume shall be in a separate binder. Quotes shall ensure that each volume stands alone for evaluation purposes by the FBI.

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Table 1, Quote Organization

Volume # - Title

Volume I: Technical Capability

Factor I: Technical Approach Factor II: Personnel Factor III: Project Management Plan

Volume II: Past Performance Factor II: Past Performance

Volume III: Price Factor III: Price

The Contractor shall provide an electronic response for all volumes as specified in Table 2 below.

An electronic copy shall be provided to Contract Specialist Javia Warner at jswarner@fbi.gov and Charles Julian at cejulian@fbi.gov.

Table 2 below specifies the page limits the Government has set for each volume that Contractor is required to submit. The page limits are maximums, not recommended lengths. If page limitations are exceeded, the excess pages may not be read or considered in the evaluation of the quote. Contractor(s) are strongly encouraged to keep their responses focused and brief.

Information outside what is required is not encouraged. The cover page is not included in the page count; however, the cover page may not exceed one page. If this exceeds one page, the additional pages will be counted against the page count.

Quotes shall be submitted in Volumes referenced below:

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Table 2. Quote Submission and Formatting

QUOTE SUBJECTS ELECTRONIC COPY PAGE LIMIT

Volume I: Technical Capability

Factor I: Technical Approach

1 10

Volume I: Technical Capability

Factor II: Personnel

1 10

Volume I: Technical Capability

Factor III: Project

Management Plan

1 10

Volume II: Past Performance

Factor II: Past Performance

1 N/A

Volume III: Price

Factor IIII: Price

1 N/A

The Contractor must use their discretion on the allotment of pages in the Technical Volume for the subfactors when preparing their quotes. The page limit indicates the total pages allowed for that volume and section.

a) Font Sizes and Styles –

1. Word documents: Primary text throughout the Contractor’s quote shall be a regular font style, e.g., Times New Roman, font size of 12. Only graphs, captions, and other inserts may use font sizes that differ from 12.

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2. Spreadsheets: The pre-populated fonts and sizes for any government-provided spreadsheets are to be used.

3. Indexing/Page Numbers: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The Table of Contents does not count towards page counts. Each volume page shall have its own unique number. It is the Offeror’s responsibility to ensure data considered sensitive is marked as such. Only these markings may appear in the margins.

4. Foldouts: Legible tables, charts, graphs, and figures shall be used whenever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size.

Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. Foldouts will only be counted as one page. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point.

b) Volume Format – All volumes submitted by the Contractor will require the following format requirements:

1. Quotes shall be submitted in current, but no earlier than 2010 Microsoft Office format, unless the file is a Microsoft Excel Spreadsheet that was provided by the FBI or an attachment that was provided in PDF. If a file requires a signature, then a PDF file is acceptable.

2. Files shall be searchable.

3. No file shall be password protected unless directed in this RFQ.

c) Line spacing – Spacing between lines in all volumes shall be no less than 1-1/2 spaces.

2.8.3 Quote Requirements

a) The quote shall include a cover sheet, clearly marked with title, RFQ number, and Contractor’s name.

b) The term “Contractor” as used herein refers to the single legal entity submitting their quote to the FBI. The work performed by the Offeror shall be conducted by a corporate entity that will be totally responsible for all activities as detailed in the Statement of Work.

c) No classified information shall be included in the Contractor’s written quote.

d) The Government reserves the right to award without seeking clarifications or having interchanges. Therefore, the Contractor’s quote must contain the Contractor’s best terms.

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However, the Government reserves the right to solicit clarifications or conduct interchanges of the Contractor’s quote if the Contracting Officer determines them to be necessary.

e) The Contractor shall include the point of contact (name, telephone number, e-mail address, and fax number) that can assist the Contracting Officer with technical questions/problems associated with the Contractor’s quote submission.

f) The Title Page, table of contents, indexes, page separators, resumes, Letters of Commitment, glossaries, and Past Performance Information Forms will not count against page limitations.

Qualifying pages partially used will be counted as one qualifying page.

g) The Contractor shall fill out all attachments and attach as a part of their quote including the SF-1449. Failure to have a complete quote with all requirements completed under this solicitation could result in a determination of non-responsive and may no longer be considered for award.

2.9 EVALUATION AND AWARD PROCESS

Basis for Award

The Government will evaluate the submitted quotes against the criteria set forth below and award an order to the responsible offeror whose quote which is conforming to the solicitation will be the Lowest Price Technically Acceptable (LPTA). Award will be made in accordance with the basic contract ordering procedures, the procedures specified in the request for quote and on the basis of the lowest priced quote meeting the acceptability standards for non-price factors.

The Government will organize the quotes based on the lowest price and will evaluate the technical approach of the lowest priced Offeror first. If the lowest priced Offeror is technically acceptable, that offer represents the best value for the Government and the evaluation process ceases at this point. Award shall be made to that Offeror without further consideration to any other offers.

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quote and may or may not be documented in real time.

However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the order selection decision.

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The quote shall address the Offeror’s experience, capabilities and the means quoted to satisfy the requirements stated in the RFQ and attached Statement of Work. The offeror shall provide information to facilitate the Government’s consideration of the evaluation factors defined below.

Volume I Factor 1 - TECHNICAL APPROACH The offeror shall describe its quoted plan to organize, staff, and manage the contract. The quote will be evaluated on whether the plan addresses and demonstrates an understanding of the requirements listed in the Statement of Work (SOW), including the management of subcontractors, if applicable.

Rating Description

Acceptable Technical approach addresses and demonstrates an understanding of all SOW requirements and, if applicable, subcontractor management.

Unacceptable Technical approach does not address or demonstrate an understanding of all SOW requirements and/or, if applicable, subcontractor management.

Volume I Factor 2 – PERSONNEL The education, experience, and qualifications of personnel will be evaluated to determine their ability to perform their quoted duties under the contract.

The FBI requires Contractor personnel to have a minimum requirement of relevant experience in firing range maintenance and lead mitigation. See table below for qualifications.

The offeror shall provide:

Identification of key personnel, including the Project Manager, Crew Leader/Lead Technician, Health and Safety Specialist, Hazardous Material Manager/Hazardous Waste Specialist, and General Laborers.

Resumes detailing roles, relevant experience, and anticipated workload.

Valid copies of all applicable licenses and certifications (US EPA RCRA, OSHA HAZCOM, DOT HAZMAT, etc.).

Reporting relationships and organizational structure.

** Personnel quoted for positions listed in the table below may occupy more than one (1) position. For example, a person occupying the General Laborer position may also occupy the Crew Leader / Lead Technician Position.

Personnel Qualifications:

Position Minimum Experience/Qualifications

Project Manager (PM) 3+ years in firearms range/facility maintenance or equivalent demonstrated capacity. Proficient in English.

Crew Leader/Lead Technician 3+ years in facility maintenance/repair services.

Health and Safety Specialist 1+ year in site safety, lead hazard abatement, and worker protection.

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Hazardous Material Manager/Hazardous Waste Specialist

1+ year in US EPA RCRA and US DOT hazardous material transportation.

General Laborers 1+ year in firearms range/facility maintenance.

Rating Description

Acceptable Personnel meet or exceed the experience, training, and certification requirements outlined in the SOW.

Unacceptable Personnel lack the required experience, training, or certifications.

Volume I Factor 3 – PROJECT MANAGEMENT PLAN Offerors must submit a comprehensive Project Management Plan detailing their approach to managing and executing services under the contract.

Required Elements:

Scheduling & Staffing: Workforce mobilization, coordination with the FBI, and contingency planning for multiple exercised options, including emergency cleanings and filter replacements.

Equipment & Supplies: Availability and adequacy of vehicles, equipment, and materials.

Quality Control Plan (QCP): Compliance with SOW standards, worker safety, hazardous material handling, and regulatory adherence.

Risk Management & Site Safety Plan: Identification and mitigation of potential risks affecting service performance, worker safety, and long-term project success.

Subcontractor Plan (if applicable): Management approach for subcontractors, ensuring

FAR compliance.

Customer Service Plan: Strategy for responsiveness, crew availability, invoicing, and service quality assurance.

Rating Description

Acceptable The Project Management Plan is clear, comprehensive, and demonstrates a structured approach to contract execution that meets the requirements of the

SOW.

Unacceptable The Project Management Plan lacks detail, does not demonstrate a structured approach, or fails to meet service level requirements and does not meet the requirements of the SOW.

Volume II- Factor 2 Past Performance:

The past performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant, recent, and quality past performance information that pertain to the vehicles outlined in the solicitation requirements. Recency is considered to be within the last 5 years from the date of the solicitation. Relevant is where the past performance is similar to the vehicle requirement, complexity, dollar value, and contract type. Quality is how well the offeror has

Request for Quote RFQ Version 1.2 Page 13 performed on the past contracts. An overall rating shown below will be applied to each past performance.

Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown*.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

* In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

In conducting this evaluation, the Government reserves the right to use past performance information provided by the offeror and data obtained from other sources available to the Government, to include, but not be limited to, the Contractor Performance Assessment Reporting System (CPARS) or other databases; interviews with Program Managers and Contracting Officers (COs).

Volume III- Factor 3 Price:

For the quote to be considered complete, the Offeror must provide all data that is necessary as identified in Attachment 2 – Pricing Spreadsheet. The government will evaluate the quoted price for completeness, fairness, and reasonableness. For prices to be fair and reasonable, they should not exceed that which would be incurred by a prudent person in the conduct of competitive business.

2.10 PROCESS SCHEDULE

Below is the estimated schedule for the procurement:

Solicitation Release: February 27, 2025

Visitors Access due: March 4, 2025, 4:00 PM CST

Site Visit: March 12, 2025, 1:00 – 3:00 PM CST

Questions Due from Quoter: March 19, 2025, 11:00 AM CST

Government Answers provided back to Quoter: March 26th, 2025

Quotes due: March 31, 2025, 11:00 AM CST

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Government Source Selection: Week of April 1st

Award: Week of April 14, 2025

NTP/ Contract Start: Day of Award

2.11 POINTS OF CONTACT

For questions regarding this RFQ and any other questions, reach out to:

Charles Julian Contract Specialist cejulian@fbi.gov

Javia Warner Contract Specialist jswarner@fbi.gov

2.12 ATTACHMENTS

Attachment / Exhibit Title Attachment 1 Firing Range SOW 2.20.25 Attachment 2 Pricing Spreadsheet Attachment 3 Interchange Form Attachment 4 SF 1449 Attachment 5 Past Performance Questionnaire