Master Interchange Form w Gov Answers.pdf

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Section/ Misc Offeror Question Government Response

Is this a brand new contract or if there is (was) an incumbent performing these services. Could you please provide the currrent previous contract number? Information regarding FBI Contracts is publically available on government point of entry sites

2 Are we allowed to submit our proposal in PDF Format? Yes, Quote submission and organization requirements are listed in the RFQ

3 What is the floor length and width at B7100?

6315:

Range 1- (25’*400’), Range 2 - (25’*220’ total, includes range and trap room floor):

7100:

Trap room (~800 sq ft), Range floor (~4,800 sq. ft.)

4 Is there a 240v receptacle at either range? There are three outlets at the end of the 50m range at 6315

5 What is the length behind the firing line at all 3 ranges?

6315:

Range 1- (25’*400’), Range 2 - (25’*220’ total, includes range and trap room floor):

7100:

Trap room (~800 sq ft), Range floor (~4,800 sq. ft.)

6 What is the length behind the trap at all 3 ranges?

6315:

Range 1- (25’*400’), Range 2 - (25’*220’ total, includes range and trap room floor):

7100:

Trap room (~800 sq ft), Range floor (~4,800 sq. ft.)

7 Are there any ceiling baffles at either of the 3 ranges? Yes

8 Are the floors at the outdoor ranges polished or unfinished?

There are no floors on the outdoor range. Only unfinished concrete pads at the B.6315 downrange berms that require sweeping.

What is the estimate length and width of the outdoor ranges?

The entire range area is only grassed lands, There are no floors on the outdoor range. Only unfinished concrete pads at the

B.6315 downrange berms that require sweeping of debris.

10 SOW 7 3.2.3/B.7100

Is the contractor responsible for purchasing and supplying the granulated rubber and fire retardant that needs to be added and applied or are these items that the facility currently has on site? If so, can you provide the name of the supplier and contact information of the vendors that currently provide these products?

Rubber Berm Trap™ | Action Target Flame Lock is what is used by the MFG, but other products may suffice if they meet the same standards. Class A ASTM E108-11 compliance is standard from the MFG. "Granulated Rubber - Cumberland Rubber

Supply" Gov does not endorse a specific supplier for these items. Contractor will purchase fire retardent. If rubber is needed, this will be during the berm mining, and the contractor shall add that to the cost if necessary to replenish rubber.

11 SOW 7 3.2.3/ B.6315

Can you provide the make and model of the DCU compressor that requires montly servicing? Speedaire, oil lubricated, 15 gallon portable air compressor

12 SOW 8 3.2.8

Will a modification to the contract be negotiated and issued prior to the notice for the unscheduled on-call work request?

No, unscheduled services are part of the base contract. The Contractor must respond to the FBI’s request for unscheduled services within 48 hours. Services must take place within 72 hours at no additional cost the Government. Historically, unscheduled services have not been requested in previous contracts related to this requirement.

13 SOW 8 3.2.7

Please confirm that the facilities will provide vehicles (off road, ATV unit) to transport empty drums and pick up filled drums for delivery to the designated storage locations on site especially for the outdoor range with the 200m, 600m, and 1500m stations.

A government vehicle will not be provided to the contractor. If the contractor wishes to leave drums etc on the range after services, they will need to coordinate with the FBI

Federal Bureau of Investigation

14 SOW 8 3.2.7

Will the facility provide the equipment to lift and hoist the drums for loading and unloading the drums or is that the responsibility of the contractor? It is the contractors responsibility to have available all materials and equipment needed to provide services for this contract.

General

Question

Is there storage space available for the contractor to store replacement filters, tooling, supplies, and equipment for a year of cleaning events?

There should be no assumptions that storage will be provided for all materials necessary to perform the work. However, upon request and FBI approval, a small amount of storage may be available at or near the range area.

General

Question

During the site visit there were various skids, stands, sensitive ballistic instrumentation, benches, glass shields, etc in place. Will the ranges be totally cleared of all items prior to the cleaning events to avoid any potential damage while cleaning?

Not necessarily typical as seen today; however, there are times where some equipment will be at the range and will be moved by the FBI prior to cleaning. Contractor is to not move FBI equipment on the range. There are a few items that will remain on the range , but these items should not impede the ability of the contractor to perform services in an acceptible manner.

17 SOW 3 Paragraph 4

For the option to clean the catch basins, is the intent just to empty and clean the filter baskets? Can (1) drum be used for all the basins? Will any accumulated water in the sumps also need to be removed and containerized in drums?

Empty the filter baskets of debris/ leaves etc. Replace the metal absorbent filter socks on the sump. Accumulated water will remain in the sump and does not need to be removed.

General

Question 4

Miscellaneous

Materials

Can you provide the Manufacture and spec sheet for the floor sticky mats? FBI cannot endorse any particular mfg product or vendor. Currently, many suppliers have them available

General

Question

Can the on-site project manager have a dual role as the on-site H&S person and be allowed to assist in the cleaning efforts? Yes, if training requirements for such is met.

General

Question

Can you provide a copy of the sign in sheet and the photos taken at the site? Photos were submitted to the Contracting officer for dissemination. CO has the sign in sheet also.

General

Question

Can you provide the make and model of the DCU compressor that requires montly servicing? Speedaire, oil lubricated, 15 gallon portable air compressor

22 How much rubber is in front of the BERM? The manufacturer specifies that the depth of the rubber to be 2’.

23 How often will Berm Mining take place Berm Mining is on an as-needed basis and requested by the Government well in advance of scheduling.

24 Are Material Safety Data Sheets (SDS) required Material SDS sheets are to be provided to and will be maintained by the COR

25 Are the Drums for Hazardous waste provided?

Drums for hazardous waste are not suppled and the contractor is responsible. Must be DOT POP approved containers for the waste being accumulated. FBI will supply drums for the trap room lead recycling at the B.6315 facility.

Will the government provide additional payment for unscheduled services pertaining to SOW Section 3.2.8

No, unscheduled services are part of the base contract. The Contractor must respond to the FBI’s request for unscheduled services within 48 hours. Services must take place within 72 hours at no additional cost the Government. Historically, unscheduled services have not been requested in previous contracts related to this requirement.

Will a transport vehicle be provided by the government to go out to the far berms?

A government vehicle will not be provided to the contractor. If the contractor wishes to leave drums etc on the range after services, they will need to coordinate with the FBI

28 When is the replacement of the berm material required?

If there is significant degradation/ pulverization of the rubber, as determined by the FBI, berm rubber may be requested to be added by the vendor. It is not anticipated that any complete berm rubber replacements will be necessary within this contract scope of work or period of performance.

29 How many berms are there?

4- Raking is necessary monthly at the 200m berm, quarterly at the 600, annually at the 1000 and 1500 berms. Only 200, 600 and

1000 have sump filters.

30 Who provides the replacement pellets? FBI has a limited stock of rubber available for addition as necessary.

31 What is the length of the range to be mopped and cleaned?

6315:

Range 1- (25’*400’), Range 2 - (25’*220’ total, includes range and trap room floor):

7100:

Trap room (~800 sq ft), Range floor (~4,800 sq. ft.)

32 Who provides the PPE?

The contractor shall be responsible for providing their own PPE and ensure all their personnel are properly equipped to perform the tasks within the SOW.

33 Can the contractor store equipment on site?

There should be no assumptions that storage will be provided for all materials necessary to perform the work. However, upon request and FBI approval, a small amount of storage may be available at or near the facilities.

Is the equipment in the range on the site visit 3.12.25 typical?

Not necessarily typical as seen today; however, there are times where some equipment will be at the range and will be moved by the FBI prior to cleaning. Contractor is to not move FBI equipment on the range. There are a few items that will remain on the range , but these items should not impede the ability of the contractor to perform services in an acceptible manner.

35 what are the normal working hours? 0730-1530 weekdays.

36 Is the facility used every day?

Dependent on scheduling. Scheduling of cleaning services are set at least 30 days in advance with the facilities owners to ensure the range is “cold” for cleaning. There may be occasions where rescheduling may be necessary due to operational reasons. The FBI will coordinate with the contractor if such arises. There also may be times at B.6315 where Range 1 is “hot

“and Range 2 is “cold” (and vice versa). This is why 2 days are provided for service at that area.

Could the FBI confirm if there are any offices, cubicles, or general workspaces in or around the firearm ranges included in the cleaning scope? If so, please specify the extent of coverage. B.6315 Range control room is within the scope of the contract (Dimensions are 11'*16')

Given that raking and mining are considered distinct operational procedures, are these services required to be priced separately, or should raking be included within the berm mining line item?

Raking and "mining" are distinctly separate. Raking is rquired within the base scope of work. When mining does occur, the contractor is responsible for returning the berms in the mfg recommended state.

Our standard practice follows manufacturer recommendations for fire retardant reapplication. However, does the FBI have a more stringent preference in terms of a specific reapplication schedule or requirement? No, as long as mfg recommend standards are met.

Section 3.3.3 references Periodic cleaning in relation to operational needs. Could the FBI provide additional clarity on the scope and frequency of this cleaning?

Periodic cleaning is related to the unscheduled services listed in Section 3.2.8 of the SOW and are part of the base contract.

The Contractor must respond to the FBI’s request for unscheduled services within 48 hours. Services must take place within 72 hours at no additional cost the Government. Historically, unscheduled services have not been requested in previous contracts related to this requirement.

Further, can the FBI clarify if the Periodic cleaning specified in Section 3.3.3 refer to routine HEPA filter replacements, lead dust removal, or both?

Section 3.3.3 does not refer to HEPA filters. HEPA filter are an option and are priced as such. Section 3.3.3 Periodic Cleaning is related to the unscheduled services listed in 3.2.8 of the SOW and are part of the base contract

Section 3.2.6 outlines approved cleaning materials. Could the FBI elaborate on the procedure for obtaining approval for an alternative cleaning material not listed? Additionally, would the FBI be able to elaborate on the standard duration of the approval process with the FBI Redstone Cleaning

Specialist? Typically, FBI will review all Safety Data Sheets provided by the contractor and give approval/ denial within 5 business days.

General

Question Is there an incumbent and award amount Information regarding FBI Contracts is publically available on government point of entry sites

SOW

Starts at

3. Contract

Performance

Requirement

Who is responsible for hazardous waste disposal? The government or contractor ? The Government is responsible for this. The contractor is responsible for the proper accumulation and packaging of the waste.

RFI 11 3.2.4

Is there a required brand of filters or does it just need to meet the technical guidelines Aceptable filters are those that meet the manufacture's specifications

RFI 11 3.2.4 Are we able to interchange pocket filters and vee filters Aceptable filters are those that meet the manufacture's specifications

For past performance do you need past performance in this similar work or cleaning service experience ? Past performance should be work similar to the scope of work listed in the SOW.