RFQ FA830725QB064.pdf

Request for Quote (RFQ) Filter Insertion System (FIS) Screens

FA830725QB064

FA830725QB064 Page 1 of 5

I. GENERAL INSTRUCTIONS

1. The AFLCMC/HNCKA is issuing this RFQ with the intent to award a purchase order in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 13.1 as supplemented by Defense Federal Acquisition Regulation Supplement (DFARS) and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS).

2. Set-Aside. This is a notice that this requirement is a Total Small Business set aside only in accordance with NAICS code 332618 and Size Standard of 500 employees.

3. Vendors shall respond to this RFQ directly to the POCs listed in the section below and forward a copy of contractor’s RFQ response by the date and time noted in the System For Award Management (SAM) posting; no additional posting or solicitation will be issued.

II. OFFER INFORMATION

1. Description. This is a non-commercial requirement to purchase Filter Insertion System (FIS) Screens that must be manufactured to specifications as this is uniquely used exclusively for governmental purposes. Contractors shall manufacture the FIS screens in accordance to the drawings, specifications, and tolerances described in MAT-A-1169-O (Attachment 2). A First Article Requirement will be used to ensure the manufactured items conform to the specified contract requirements.

2. Bid Schedule. The CLIN pricing structure in the Bid Schedule (Attachment 1) is based on a Firm-Fixed Price. Failure to comply will render the quote unacceptable and ineligible for award. The Government reserves the right to award some, none, or all quantities of the CLINs noted in the Bid Schedule. Contractor is responsible for taking this into consideration.

a) Quoters must quote on all CLINs and are required to fill in the unit price for all CLINs identified in the Bid Schedule.

b) The Unit Price should be rounded to the penny to avoid rounding errors, include any discounts, and include shipping costs.

Please refer to Section III for quote preparation, basis of award, and evaluation.

3. Price Reductions/Discounts. Pursuant to FAR Subpart 13.1, vendors are encouraged to offer the Government a discount for prompt payment discounts.

4. Delivery Address. All items in the Bid Schedule are to be shipped to the following address listed below. Additional POC and marking instructions will be provided in the resulting order.

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Ship to:

AFLCMC/HNCBML

230 Hall Blvd., Bldg. 2028 Central Receiving, STE 158 Lackland Air Force Base San Antonio, TX 78243-7081

Mark for:

Loretta Lopez Technical Application Products (TAP)

AFLCMC/HNCBML

5. Questions. All questions regarding the RFQ package must be submitted by 10:00 a.m. on Tuesday 27 May 2025, Local San Antonio, TX Time to both POCs noted below.

6. Points of Contact (POC). The POCs for this requirement are listed below. All questions and communications related to this RFQ shall be directed to the POCs.

Contract Specialist: Latoya Perry-Jenkins; latoya.perry-jenkins.ctr@us.af.mil

Contracting Officer: Andrew S. Sorensen; andrew.sorensen.1@us.af.mil

7. Response Date/Time. All quotes must be submitted via email to the POCs listed above no later than 10:00 a.m. Local San Antonio, TX time on Thursday 05 June 2025. Late quotes/offers will not be considered unless in the Government’s best interest at the discretion of the Contracting Officer.

8. Offer Acceptance Period: All quotes submitted must be valid for 45 days after the proposal due date.

9. Interchanges. The Government may hold interchanges with quoters/offerors that have the highest potential to offer the best value. These issues may be technical or price, or deal with contract documentation including any other matter in the evaluation process.

Resolution of minor or clerical issues would not constitute interchanges and the Government reserves the right to award without the opportunity to revise quotes.

III. OFFER/QUOTE PREPARATION INSTRUCTIONS

1. General. Only offers submitted timely that comply with the preparation instructions will be eligible for award.

2. Proposal/Quote Preparations. Offerors shall return a completed Bid Schedule (Attachment 1) to the POCs identified in this RFQ. To be eligible for award, the contractor shall provide the following:

(a) Complete Bid Schedule for Price Evaluation.

(b) Technical Narrative for Technical Evaluation.

mailto:latoya.perry-jenkins.ctr@us.af.mil mailto:andrew.sorensen.1@us.af.mil

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3. Terms & Conditions. By submittal of a quote, the offeror accepts the terms and conditions of this RFQ. The terms and conditions in this RFQ will prevail any other terms in the offeror’s quote in the event any of the offeror’s quote contradicts the terms and conditions of this RFQ.

4. Delivery Date. The offeror shall complete all delivery requirements within 16 weeks of award receipt.

IV EVALUATION INFORMATION

1. Basis for Award. The Government will award a purchase order resulting from this RFQ to the responsible offeror IAW FAR 9.1, as supplemented, whose quote conforming to the RFQ deemed most advantageous to the Government. Award will be made according to Best Value Determination made based on Lowest Priced, Technically Acceptable (LPTA) quote conforming to the RFQ requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the RFQ instructions).

Only technically acceptable quotes are eligible for award.

2. Evaluation. All offers received timely in accordance with the RFQ instructions will be evaluated in accordance with the following process.

(a) Total Evaluated Price (TEP). The Government will rank all quotes received timely from least to greatest price, in order to establish a Total Evaluated Price (TEP). Prices will be calculated by multiplying the quantities for CLIN 0001 by the CLIN's unit price to determine the extended amount for CLIN0001. The same calculation process will be used for any subsequent CLINs. The total amount for each CLIN will then be summed to equal the offeror’s TEP.

(b) Technical Acceptability. If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will evaluate the three (3) lowest priced quotes for technical acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of subsequent lowest TEP.

The Government will evaluate the quotes for technical acceptability, and assign ratings as described below. For the quote to be technically acceptable, all the technical sub-factors must be rated as acceptable. The failure of an Offeror to meet any or all of the technical criteria will result in a technically unacceptable rating and be ineligible for award.

Technical Factor. The technical narrative should be specific and complete. Legibility, clarity, and coherence are very important. Provide, as specifically as possible, the actual methodology you would use for accomplishing/satisfying the subfactor, in accordance with the drawing (MAT-A-1169-O), and address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements. All the requirements specified in MAT-A-1169-O are mandatory. Throughout your narrative, FA830725QB064 Page 4 of 5 where applicable, describe the tools and processes used to produce the Filter Insertion System (FIS) Screen. Do not merely reiterate the objectives or reformulate the requirements specified in the RFQ; evidence of capabilities is required to properly evaluate the narrative for technical acceptability for the following sub-factors.

(i) Sub-Factor 1. The offeror shall be ISO 9001 certified.

The Standard has been met when -- The offeror provides a certificate to validate ISO 9001 Certification.

(ii) Sub-Factor 2. Offerors shall submit a technical approach to describe how it will produce the FIS screens based on drawing (MAT-A-1169). In addition, the offeror shall provide specific information on how they plan to:

1) Manufacture the FIS screen and address the following technical aspects:

• Weld and weld quality (SAE) AMS-W-6858A (including equipment and certifications

• Surface Finishes

• Flatness

• Concentricity

• Circularity

• Parallel

• Dimensions and tolerances

2) Integrate individual components into a top-level assembly IAW AS9100, Rev D standards.

The standard has been met when – The Offeror provides a narrative with a plan that at minimum summarizes the technical approach for manufacturing the Filter Insertion System (FIS) screen in accordance with drawing MAT-A-1169. In addition, the offeror shall provide specific information on how the plan to manufacture the FIS screens according to the required technical aspects. Last, the plan shall address a production plan to ensure delivery schedule compliance, and ensure compliance and implementation of AS9100 (Rev D) standards.

(iii) Sub-Factor 3. The offeror shall provide a First Article Production plan to demonstrate the technical approach to develop a compliant first article and First Article Inspection plan.

The standard has been met when – The offeror provides a plan that demonstrates evidence of a compliant first article production and acceptable and reasonable inspection plan.

The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

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3. Adequate price competition for this acquisition per FAR 15.403-1(c)(1) is anticipated;

therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time, however, during this competition the CO determines that adequate price competition no longer exists, or if price reasonableness cannot be determined, offerors may be required to submit additional data other than certified cost or pricing data (as appropriate) for the CO to determine price reasonableness.

V ADDITIONAL INFORMATION

1. Applicable Provisions and Clauses. Applicable provisions and clauses to this RFQ and resulting purchase order are included at Attachment 3. Full text reference of all provisions and clauses can be found at http://www.acquisition.gov .

2. First Article. There is a First Article approval requirement upon award; awardee is required to provide two (2) first units within 30 days of award for Government inspection and approval prior to production and delivery of the remaining lot. Please refer to FAR Clause 52.209-4 “First Article Approval-Government Testing” (Attachment 3) for complete details to the terms and conditions.

3. If you have any questions or concerns, please contact Ms. Latoya Perry-Jenkins at latoya.perry-jenkins.ctr@us.af.mil.

ANDREW S. SORENSEN

Contracting Officer

3 Attachment(s):

Attachment 1 – Bid Schedule Attachment 2 – Drawings and Specifications (MAT-A-1169-O) Attachment 3 – Provisions & Clauses http://www.acquisition.gov/ mailto:latoya.perry-jenkins.ctr@us.af.mil