RFQ FA465925QM015 (COMBO).pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

RFQ – Hoods and Ducts FY25 (FA465925QM015)

Requesting Agency: 319th Civil Engineering Squadron 115 Brooks Street Suite 200 Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/BOS 295 Steen Blvd. Bldg. 242

Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465925QM015.

This requirement is being solicited as a total small business set-aside. The NAICS code for this requirement is 561790 with a size standard of $9.0 Mil.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 Effective 11 June 2025; Defense Federal Acquisition Regulation Effective 01/17/2025, Effective 01/17/2025; and Department of the Air Force Federal Acquisition Regulation AFAC 10/16/2024, Effective 10/16/2024._________________________________________________

QUOTE SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule. Offerors shall also include proposed delivery terms below.

See Attachment 1: Performance Work Statement

Place of Performance:

Grand Forks AFB

Quote Schedule Description Qty Unit Unit Price Extended Price

See Attachment 3: Quote Schedule Total Price $

Period of Performance:

Base Year: 21 Oct 25 – 31 Mar 26 Option Year 1: 1 Apr 26 – 31 Mar 27 Option Year 2: 1 Apr 27 – 31 Mar 28 Option Year 3: 1 Apr 28 – 31 Mar 29 Option Year 4: 1 Apr 29 – 31 Mar 30

A site visit can be scheduled upon request. Requests must be submitted by 11 August 2025. Contractors should be at the GFAFB Visitors center no later than 1:30 to allow time for obtaining vehicle passes.

Submit the name of all attendees via e-mail no later than 10:00AM CDT on 13 August 2025.

Only one site visit will be held.

No questions/answers will take place during the site visit. Questions shall be submitted to SrA Nia Womack via email at nia.womack@us.af.mil and are due no later than 20 August 2025 at 10:00AM EST.

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Quotes are due no later than 10:00 AM. Central Daylight Time, 29 August 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SrA Nia Womack, Contract Specialist, e-mail: nia.womack@us.af.mil Ms. Melissa Pearce, Contracting Officer, email: melissa.pearce.1@us.af.mil

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs associated with this solicitation.

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

(a) Quote shall include the contractor’s Quote Schedule as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment – if any

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Photo depiction/schematics/samples

(d) Quotes must be valid for a period of no less than 60 days.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

(End of Addendum)

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Interchanges may be held with all, some or none of the vendors. The following factors shall be used to evaluate offers

Factor 1: Total Evaluated Price

Price analysis will be performed to determine the reasonableness of the Offer's price quote.

Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Estimated Total Price for all the Contract Line Item Numbers (CLINs) along with the 6-month extension allowable under FAR 52.217-8, Option to Extend. The 6-month extension price will be calculated taking the CLIN total for the 4th Option Year and dividing that total by 2. This 6-month extension price will be added to the Base Year and 4 option years total.

The proposed prices will be evaluated for reasonableness. Analysis of the cost/price quote will be performed using one or more of the techniques defined in FAR 13.106-3(a) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through cost and price analysis techniques.

Factor 2: Past Performance

The offerors past performance will be evaluated utilizing the CO's knowledge of and previous experience with the services being acquired, contacting the past performance POCs listed in the offeror’s quote, and any other reasonable basis needed to determine past performance. Past performance will be rated as either acceptable or unacceptable.

Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Note:

The Supplier Performance Risk System (SPRS) category of Neutral/No Scorable Data, or lack of past performance history will be rated as acceptable.

Evaluation steps: Price Factor and Past Performance:

Step 1: Evaluate all quotations for responsiveness.

Step 2: Rank all responsive quotations based upon vendor’s Total Evaluated Price (TEP).

Step 3: Make a Best-Value decision based on performance evaluation and a determination that the price is fair and reasonable.

Evaluation Factors descending order of importance:

1. Price

2. Past Performance

*All factors other than price, when combined, are significantly less important than price. Past performance will solely be evaluated on a pass/fail basis.

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum)

The following provisions and clauses apply to this RFQ:

52.212-1, Instructions to Offerors-Commercial Products and Commercial Services 52.212-2, Evaluation-Commercial Products and Commercial Services 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (vendor must complete reps and certs within sam.gov or provide a copy with their quote) 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 2 – Provisions and Clauses.: The full text of the FAR, DFARS, and DAFFARS can be accessed at https:/www.acquisition.gov.

List of Attachments:

Attachment 1 – Performance Work Statement Attachment 2 – Provisions and Clauses Attachment 3 – Quote Schedule Attachment 4 – Wage Determination Attachment 5 – Past Performance List of References

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Company Name _______________________________

CAGE Code _____________________________

Business Type ________________________________

POC Telephone Number _____________________________

POC Email _____________________________________

If you have a GSA schedule that can provide this service, please provide the contract number:

GSA # ___________________

Contractor Name/Title

Contractor Signature