RFQ FA448625Q0011.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for a commercial item prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures IAW FAR Part 13. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular Number 2025-04, dated 11 June 25 Defense Federal Acquisition Regulation Supplement Change, dated 17 January 25 Department of the Air Force Federal Acquisition Regulation Supplement Change, dated 16 October 24

2. This solicitation is for the D21 Monaco Windows 11 System Upgrade service at Lajes Field Fire Department with Crash phone integration, Terceira Island, Azores, Portugal. This acquisition is based on requiring the brand name Monaco Enterprises Inc. equipment and services to update the D21 Monaco Windows 11 System with a NAICS code of 541519 – Other Computer Related Services.

3. The Government intends to award a Firm-Fixed-Price contract IAW FAR 16.202 to the Quoter that provides the most advantageous price to the Government, while meeting the Performance Work Statement (PWS) and adhering to the terms of this solicitation (including all attachments). A single source justification document prepared IAW FAR 13.501 is attached. This solicitation will result in a single award. Please be advised that this RFQ in no manner obligates the Government regarding award of a contract that results from the issuance of this solicitation.

4. To ensure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The offeror is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in the offer being ineligible for award. The response shall consist of two (2) separate parts: PART I- Price Quote, PART II- Technical Capability.

4.1. Price Quote Instructions: Vendor is requested to use Attachment 2 – Price Schedule to submit their unit prices and total amount. Price shall be submitted in DOLLARS.

4.2. Technical Capability Instructions: The Government is soliciting the brand name Monaco Enterprises Inc. equipment and services to upgrade the Monaco Windows 11 System at Lajes Field Fire Department with Crash phone integration for Terceira Island, Azores, Portugal. Check the Performance Work Statement, for a more detailed description of this service (Attachment 1).

REQUIREMENT INFORMATION

SOLICITATION NUMBER: FA448625Q0011

SOLICITATION DATE: Tuesday, 5 August 2025

SUBMISSION DEADLINE: Quotes for this solicitation must be submitted electronically by 10:00AM GMT on Tuesday, 19 August 2025. Contents of quote must adhere to the requirements outlined in the addenda to FAR provision 52.212-1 below and additional information provided within this solicitation. Quotes must be valid until 30 September 2025.

SOLICITATION QUESTIONS: Questions regarding this solicitation must be submitted electronically no later than 10:00AM GMT on Tuesday, 12 August 2025.

POINTS OF CONTACT: The points of contact for this solicitation are:

Ms. Claudia Silva

Contracting Officer claudia.silva.pt@us.af.mil +351 295 57 4020

TSgt. Oh Section Chief eric.oh.1@us.af.mil +351 295 57 1459

765 ABS/CONF/PKA Organization Box

65conf.lgc.all@us.af.mil

QUOTES MUST BE SENT TO THE EMAIL ADDRESSES STATED ABOVE. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

DESCRIPTION: 765 ABS/CONF has a single source requirement for the brand name Monaco Enterprises Inc. equipment and services to upgrade the Monaco Windows 11 System at Lajes Field Fire Department with Crash phone integration for Terceira Island, Azores, Portugal. Service must be complete 300 calendar days, after the award date.

ATTENTION: Shipping is to a remote location. Submission of quote must include shipping costs at the following address:

765th Air Base Squadron

OPC 76 BOX 05

APO, AE 09720-9001

Attn: Lajes Fire Dept.

VENDOR INFORMATION

Vendor Name:

Quoted By:

Title:

Phone Number:

Email Address: Cage Code/UEI

SYSTEM FOR AWARD MANAGEMENT (SAM)

Offeror is required to be registered in SAM.gov at the time a quote is submitted in order to comply with the annual representations and certifications requirements. Once registered, you must remain registered throughout performance until final payment. Visit https://sam.gov/ for information on registration.

THE FOLLOWING CLAUSES AND PROVISIONS APPLY TO THIS ACQUISITION

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- Commercial Products and Commercial Services (March 2023)

Clarification of language used. This solicitation is a request for quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote," the word "offeror" or “vendor” shall mean "quoter," "contract" shall mean "purchase order" and “item” shall mean “product.”

To ensure timely and equitable award process, the quoter must follow the instructions contained herein.

The quote must be complete, self-sufficient and respond directly to the requirements of this solicitation.

The vendor is required to meet all solicitation terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factors. The vendor must also acknowledge all amendments. Failure to meet any requirement may result in a quote being ineligible for award.

Price instructions. Quoters can use Attachment 2 of this solicitation to submit their unit prices and total amount or any other format if the unit price for each contract line item (CLIN) and the TOTAL PRICE are provided in a clear and legible manner. Prices must be submitted in USD; quotes in any other currency will be considered ineligible for award.

Technical instructions. A complete PWS and product list is included as attachment one (1) to this solicitation. The Government is soliciting the present requirement based on the brand name Monaco Enterprises Inc. Each item must be clearly identified by brand name, make or model number. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

Solicitation questions. Questions regarding this solicitation must be submitted electronically no later than 10:00 GMT on Tuesday, 12 August 2025.

Submitting your quote. The quote must be submitted to the following three (3) email addresses:

claudia.silva.pt@us.af.mil; eric.oh.1@us.af.mil; and 65conf.lgc.all@us.af.mil no later than 10:00AM local time on Tuesday 19 August 2025. Upon submission of quote, please acknowledge any amendments if applicable.

It is not the Government’s responsibility to ensure that the quote arrives in a timely manner.

Government will respond to the submission to acknowledge receipt of the quote.

The vendor is cautioned to submit all the information, in the specific format requested. The Government reserves the right to conduct interchanges with some, all, or none of the vendors.

(End of Addendum)

Addendum to 52.212-2 EVALUATION—Commercial Products and Commercial Services (NOV 2021)

Quote will be evaluated IAW FAR 13.106, which will be based on price and technical capability.

Price factor. The quoted price will be determined by the total price provided in the pricing schedule.

All prices will be determined by multiplying the quantities by the proposed unit price for the CLIN to confirm the extended amount or the total amount.

Technical Capability factor. The vendor shall ensure the items included in the quote and services to be provided are in conformance with the brand name Monaco Enterprises Inc. The information submitted must be sufficient for the Government to assess the technical capability to fulfill the same end result as the solicited PWS. The technical ratings are below:

ACCEPTABLE Quoted items and service clearly meet the minimum requirements of the solicitation.

UNACCEPTABLE Quoted items and service do not clearly meet the minimum requirements of the solicitation.

Award process. The Government intends to award a Firm-Fixed-Price contract resulting from this solicitation, on a name brand basis, to a single source that provides a quote deemed technically acceptable.

(End of Addendum)

DAFFARS Clauses

5352.201-9101 USAFE Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: Comm: (49) 6371-47-2209 DSN: (314)480-2209 Alternate: Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: Comm: (49) 6371-47-9330 DSN: (314)480-9330

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)

5352.223-9001 Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate and a valid vehicle inspection certificate, if applicable, to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with Defense, and AFI 31-501, Personnel Security Program Management.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self- Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

ATTACHMENTS

Attachment 1 – Performance Work Statement, 3 June 2025

Attachment 2 – Price Schedule

Attachment 3 – FAR, DFARS Clauses and Provisions

Attachment 4 – Single Source Justification