RFQ_FA440726Q0009 CCTV.pdf

CUI

Request for Quote Closed-Circuit Television (CCTV) BLDG 5028A

Scott AFB, IL

22 JULY 2026

The 375th Contracting Squadron (PKB1) at Scott AFB, IL is contemplating an award for the procurement and installation of Closed-Circuit Television (CCTV) located in BLDG 5028A, rooms 104 and the foyer at Scott AFB, IL. Requested delivery and installation is no later than (NLT) 45 Days After Receipt of Order (ARO). The government intends to issue an award to the responsible offeror who provides an offer meeting the requirements of the acquisition.

This is a commercial purchase using Revolutionary FAR Overhaul (RFO) Part 12. The following information, as required per RFO 12.202(b)(1) applies:

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number is FA440726Q0009 issued as a Request for Quotation (RFQ).

The solicitation document, incorporated provisions, and clauses are those in effect through the Federal Acquisition Circular 2025-06, effective 01 Oct 2025, and the Defense Federal Acquisition Regulation Supplement DFARS Publication Effective 10 Nov 2025 Edition.

This acquisition is being solicited as a 100% Small Business Set Aside via SAM.gov under North American Industry Classification System (NAICS) code 561621- Security Systems Services (except Locksmiths). The small business size standard for NAICS 561621 is $25.0 M.

The Product Service Code (PSC) is 5836- Video Recording and Reproducing Equipment. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) Contract Line Item Number(s) CLINS:

Item # Description Quantity Unit Unit Price Total

Price

0001 DMO Closed-Circuit Television Installation

• See SOW Attachment

• See Equipment Attachment

1 LOT

GRAND TOTAL

http://www.acquisition.gov/

(iii) Description of requirements:

The contractor shall be responsible for the complete procurement, delivery, and installation of Closed-Circuit Television Installation for the United States 375th Communications Squadron within Building 5028A, rooms 104 and the foyer This project's scope includes providing all necessary labor, equipment, and materials to facilitate the removal and proper disposal of all debris and trash from the work area. Subsequently, the contractor will install a range of new items, cameras, monitors, mounting brackets, splitters, cables and video storage devices. It is a critical requirement that all newly procured surveillance equipment has seamless operation and uninterrupted performance, ensuring overall protection of personnel and the prevention of unauthorized access to sensitive information Please see Attachment 1 - Statement of Work, Attachment 2 – Equipment Item List, and Attachment 3 - Drawing for more information.

All items on the equipment list are Brand Name or equal.

(iv) Delivery and Acceptance:

Delivery and installation of equipment is requested NLT 45 ARO at Scott AFB, IL with FOB Destination. Inspection and acceptance will be completed by the Government representative at the location.

(v) Solicitation Provisions

52.212-2 Evaluation-Commercial Products and Commercial Services

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The Government will organize the quotes based on the price from lowest to highest and will evaluate the technical approach of the two lowest priced offerors first. If the two lowest priced offerors are technically acceptable, then the lowest offer represents the best value for the Government and the evaluation process ceases at this point. If one of the offerors is technically inacceptable, then the next lowest offeror will have their technical approach evaluated, and this will continue until the government has two technically acceptable offerors or runs out of offers to evaluate. At that point, award shall be made to the lowest priced technically acceptable offeror without further consideration to any other offers.

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the CO and the contractors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(vi) Contract Clauses

The following DAFFARS Clause is incorporated by full text:

DAFFARS 5352.201-9101 Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Robert Surrey, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618-229- 0182, robert.surrey.1@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, mailto:robert.surrey.1@us.af.mil

1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

The following DAFFARS Clause is incorporated by full text:

DAFFARS 5352.242-9000 Contractor Access to Air Force Installations

(June 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and a unexpired state-certified REAL ID or an unexpired US passport to obtain a visitors pass/ vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

(vii) Date and Time for Receipt of Quote and Point of Contact

Offer Due Date: Offers (Quote and Technical Plan) are due to the SSgt. John Carpenter and Lorri Brown No Later Than (NLT) 2:00 pm CST on 05 August 2026.

Via email to: John.Carpenter.17@us.af.mil and lorri.brown@us.af.mil

Questions are due NLT 4:00 pm CST on 03 August 2026 via email to SSgt John Carpenter and Lorri Brown.

Interested parties with questions by phone will be directed to ask questions in writing to the email address listed above.

Optional Site Visit: An optional site visit is scheduled for interested parties on 31 July 2026, at 9:00 AM CST. To RSVP, please email SSgt. John Carpenter at John.Carpenter.17@us.af.mil by 3:00 PM CST on 29 JULY 2026. Your email must include the full names of all attendees as they appear on their driver's licenses. All participants are required to present a valid, unexpired State-issued Real ID or Passport for building access. The meeting location and time will be announced after all RSVPs have been collected.

(viii) Other Additional Information Required

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. Contractor Name:

2. Contractor Address:

3. Point of Contact:

4. Phone Number:

5. Email Address:

6. UEI Number:

mailto:John.Carpenter.17@us.af.mil mailto:lorri.brown@us.af.mil mailto:John.Carpenter.17@us.af.mil

7. CAGE Code:

8. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.):

9. Quote Number:

10. Quote Date and Expiration Date of Quote:

11. Proposed Payment Terms or Discount (i.e, Net 30):

12. Delivery Date:

13. FOB: Destination

14. Technical Plan: The contractor shall provide a comprehensive plan detailing the methodology and timeline for executing all required tasks. This plan must be limited to a maximum of one page.

Attachment List:

RFQ Attachment 1– STATEMENT OF WORK (SOW) RFQ Attachment 2 – Electrical Requirements Item List RFQ Attachment 3 – FAR DFARS DAFFARS Clauses and Provisions