RFQ - Executive Furniture (Steelcase).pdf

18 September 2025

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

REQUEST FOR QUOTATION (RFQ)

Contracting Activity: 375TH CONS/PKB1

201 E WINTERS ST BLDG 50

SCOTT AFB IL 62225-5015

Scott AFB, IL 62225-5015

Government Representatives: – Contracting Specialist

SrA Neil Calica Phone – 618-256-9268 neil.calica@us.af.mil

Lorri Brown– Contracting Officer Phone – 618-256-9263 lorri.brown@us.af.mil

Subject: Request for Quotation (RFQ): FA440725QNC05 – Executive Furniture

The 375th Contracting Squadron (PKB1) at Scott AFB, IL is contemplating an award for the procurement of SteelCase Executive Furniture located at Scott AFB, IL. Requested delivery is no later than (NLT) 60 Days After Receipt of Order (ARO). The government intends to issue an award to the responsible offeror who provides an offer meeting the requirements of the acquisition.

This is a commercial purchase using Federal Acquisition Regulation (FAR) Part 12 and Part 13 procedures. The following information, as required per FAR 12.603(c)(2) applies:

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

(ii) Solicitation number is FA440725QJC03 issued as a Request for Quotation (RFQ).

(iii) The solicitation document, incorporated provisions, and clauses are those in effect through the Federal Acquisition Circular 2025-05, effective 7 August 2025, and the Defense Federal Acquisition Regulation Supplement DFARS Publication Effective 17 Jan 2025 Edition.

(iv) This acquisition is being solicited as a 100% Small Business Set Aside via SAM.gov under North American Industry Classification System (NAICS) (337214) - Office Furniture (except Wood). The small business size standard is 1,000 employees. The Product Service Code (PSC) is Code 7110 (Office Furniture).

(v) Contract Line-Item Number(s) CLIN:

Item # Description Quantity Unit Unit Price Total Price

0001 Executive Furniture (Steel Case)

Lot 1

GRAND TOTAL:

Overview: This solicitation is for the purchase, delivery and installation of brand name SteelCase furniture for USTRANSCOM/TCJ6 Building 1961, Rooms 201-205. The scope of this purchase includes the labor, equipment, personnel, and materials necessary to install desk furniture, lateral files, file cabinets, storage cabinets, overheads, tack boards, chairs, and bridge components to match existing furniture in the Defense Property Directorate (TCJ6), Building 1961, rooms 201-205.

Specification(s) : Please refer to attachment(s) for all specifications.

Attachment 1 – Statement of Work (SOW) Attachment 2 – J&A Justification (Brand Name: Steelcase Furniture) Attachment 3 – Detailed Material Listing: Furniture.

Delivery date: 60 Days ARO

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep. 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of the following:

Cover Letter – The Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company, CAGE Code, DUNS Number, small business status/categories, a statement the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement the company does or does not take exception to any of the requirements of this RFQ.

3. Please provide the following information with your offer:

a. Expiration Date of Quote: _______________________________________

b. Proposed Payment Terms or Discount (i.e, Net 30, 1% 10 days):_______________________

c. Delivery Date: _________________________________________

4. All questions in regard to the RFQ must first be directed to the Contracting Specialist SrA Neil Calica, via email (neil.calica@us.af.mil) with the Contracting Officer Lorri Brown– (Lorri.brown@us.af.mil.). Offers must be e-mailed to above addresses no later than 4:00 p.m.

Central Standard Time (CST) on Friday, 26 September 2025.

Evaluation Criteria

1. The Government will organize the quotes based on the lowest price and will evaluate the technical approach of the lowest priced offeror first. If the lowest priced offeror is technically acceptable, that offer represents the best value for the Government and the evaluation process ceases at this point. Award shall be made to that offeror without further consideration to any other offers. “Technically acceptable" shall be defined as the JSI Brogan Modular furniture that meets the functional specifications in accordance with the attachments included in this solicitation.

AFFARS 5352.201-9101 Ombudsman

Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: susan.madison@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUNE 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Offers are due to the individual listed in the below located at Scott AFB, IL no later than 4:00 p.m. Central Standard Time (CST) on Friday, 26 September 2025.

The point of contact for this acquisition is SrA Neil Calica and Lorri Brown

Attachment List:

Attachment 1 – Statement of Work Attachment 2 – JA Justification (SteelCase Furniture) Attachment 3 – Detailed Material Listing Attachment 4 – Provisions and Clauses