RFQ_Event 206 Microsoft eLearning Tools.docx

Information Technology Services (ITS) RFQ Event 206 Microsoft eLearning Tools

Purpose Information Technology Services (ITS) is requesting quotes for Microsoft eLearning Tools, as further detailed below.

The contact for this RFQ is:

Jonathan Gray, Buyer Division of Purchasing Phone: (208) 332-1615 E-mail: Jonathan.gray@adm.idaho.gov

Background ITS is looking for a Cloud Based video training library for end-users of M365.

Time lines Quotes Due by 5:00 p.m. MT on 1/10/2023

Delivered and Installed within Thirty (30) days after ARO (after receipt of order)

Requirements

4.1 M365 video training must include below.

4.1.1 Off the shelf solution, SaaS (software as a service).

4.1.2 A per user rate based on minimum purchase of 2500 Licenses.

4.1.3 Must not cap maximum users

4.1.4 Dynamic e-learning modules.

4.1.5 Update content as technology updates.

4.1.6 Collated library of small bite size trainings averaging no more than 15 minutes per video.

4.1.7 Organized by Microsoft product, capability, learning path, and keyword search.

4.1.8 Provide a user portal that makes assigned and recommended trainings easily available.

4.2 Reporting must include below.

4.2.1 Produce analytics with visual graph representations for users and groups of users.

4.2.2 Include percentage of use.

4.2.3 Exportable to excel or csv files.

4.2.4 Automated scheduling of reports preferred.

4.3 Administration must include below

4.3.1 Customize learning paths to meet agency needs.

4.3.2 Communication campaign capability.

4.3.3 SSO (Single Sign On) capability.

4.3.4 Synchronizes users with Azure AD.

4.3.5 Ability to group users based on profile attributes.

Delivery Contractor must deliver Software electronically, on or before 03/01/2024 or as coordinated with the Agency contact. ITS contact for delivery is:

Agency Contact Names: Kevin Heesch Phone: 208-605-4000 E-mail: kevin.heesch@its.idaho.gov

Award Basis and Term Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on IPRO LUMA

The term of the resulting contract will be one (1) year, with optional renewals for four (4) years, upon mutual agreement of the parties.

Response Enter your Total Cost under lines in IPRO (IPRO LOGIN Powered by LUMA), so that it is received by Idaho Division of Purchasing prior to deadline established above

Quotes must include all Required Submittal Items (See below).

State of Idaho Signature Page

State of Idaho Signature Page Manufacturer Warranty Information

Exhibit B RFQ Event 206 Microsoft eLearning Tools Price Sheet

This Price Sheet must be submitted with your quote through the Idaho eProcurement System (IPRO).

Name of Vendor:

Provide your Unit Cost for each line item and calculate your Total Cost for the Software, meeting the specifications outlined in the Section 4. Your Total Cost must be fully burdened to include all costs associated with providing the Software, including electronic delivery to Office of Information Technology Services.

If awarded the contract, will you meet the timeline for delivery specified in Paragraph 3 of this RFQ?

YES *NO

*A ‘NO’ response may disqualify you from consideration for award. If a longer delivery time is required, please provide an explanation:

Provide your approximate delivery: days ARO

Company Name:

Contact Name/Phone:

Contact E-mail: