Amendment 1 to RFQ 177.docx
DOCX document 30 KB Posted
- Solicitation number
- 177
- Issued by
- Ada County, Canyon County, Lincoln County, Idaho
About this file
This document is an amendment to Request for Quote (RFQ) 177 for Maintenance Management Software for the Idaho Department of Juvenile Corrections (IDJC). The amendment makes several changes, including updates to the timeline, price sheet, and optional pricing. The RFQ has a closing date of 5:00 p.m. Mountain time on November 15, 2023. The amendment also includes responses to various vendor questions, providing clarification on data availability, facility details, and deployment plans. IDJC intends to deploy the solution at the JCC-Saint Anthony facility first, followed by the other JCC locations after testing and data entry.
Regarding pricing, the amendment welcomes vendor pricing for optional services such as condition assessment, equipment data gathering, and asset barcoding. IDJC does not have a full list of assets available electronically and will need to manually enter data into the system. There are 20 buildings at JCC-Saint Anthony, 1 building at JCC-Nampa, and 1 building at JCC-Lewiston, with each JCC having 1 gas and 1 electric account.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ Event 61 Administrative Document.docx | DOCX document | |
| Signature+Page.pdf | ||
| Appendix+A+ID+Terms+and+Conditions.docx | DOCX document | |
| IDJC Signature Page.docx | DOCX document | |
| solicitation_instructions+Jan+2017.pdf | ||
| Insurance Requirements.docx | DOCX document | |
| RFQ_Event 134 Password Vault Software V3.docx | DOCX document | |
| Video Management System Bid Schedule Amended 3.xlsx | XLSX spreadsheet | |
| RFQ_177_Adm_Doc_Maint_Mgt_Sftwr_2023 REV 2.docx | DOCX document | |
| Standard-Terms-and-Conditions_May-2021.pdf | ||
| Signature-Page-RFQ.docx | DOCX document | |
| ITB Event 251 Administrative Document Amended 1.docx | DOCX document | |
| Amendment 2 to RFQ 177.docx | DOCX document | |
| Standard-Ts-and-Cs-for-Cloud-Services-010819.pdf | ||
| solicitation_instructions Jan 2017.pdf | ||
| Standard-Terms-and-Conditions_May-2021 (6).pdf | ||
| RFQ_Event 206 Microsoft eLearning Tools.docx | DOCX document |
Show all 17
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
November 8, 2023
AMENDMENT 1
TO: All concerned vendors
RE: RFQ 177, Request for Quote (RFQ) for Maintenance Management Software for the Idaho Department of Juvenile Corrections, closing (as of this amendment) 5:00 p.m. Mountain time, November 15, 2023.
I. The following are changes made to the RFQ.
1. The RFQ’s administration document is hereby deleted and replaced by the attached document with “REV 1” in red towards the top of the first page. Changes made are as follows:
a. Section 2, Time Lines has changed.
b. Exhibit B – Price Sheet has changed, and has “REV 1” in red towards the top of Exhibit B – Price Sheet’s first page.
i. The fifth paragraph has changed. (Formerly, it began “Only prices entered on…”.)
ii. A new Optional Pricing section has been inserted.
II. The following are questions, statements, clarifications, and their responses regarding the referenced RFQ. This additional information is added to and is made part of the referenced RFQ.
Written Vendor Questions
| Question |
| RFQ Section |
| RFQ Page |
| Question |
| Response |
| Does IDJC have a full list of assets available, if so, where is it housed and what format is the data in? |
| For the majority of assets contemplated in the RFQ, IDJC does not have them listed electronically. See SPEC-17. Part of SPEC-17 identifies IDJC’s responsibilities for entering data into the System.” |
| What is the confidence of IDJC asset data? Has IDJC recently had a facility condition assessment completed? |
| See the answer to question # 1. IDJC will have to enter Asset data manually. |
IDJC has not had a facility condition assessment completed.
Is IDJC interested in receiving pricing for optional services including:
- condition assessment/equipment data gathering
- Asset Barcoding
- PM Schedule creation Regarding PM Schedule creation, please see SPEC-3.
We welcome pricing for optional services such as condition assessment/equipment data gathering and asset bar coding, and have made changes in the RFQ to accommodate.
| What is the total sq. ft. of facilities to be managed with the proposed system? |
| This information is not readily available, and, we’re not sure what the value of this information would be, considering our requirements. |
| Is IDJC intending to utilize mobile devices or tablets for technicians? |
| Work in the System will be on laptops and desktops in workspaces, and not done on a mobile basis. |
| What is the total number of buildings IDJC anticipates needing utility reporting functionality for as mentioned in SPEC-9? |
| There are 20 buildings at JCC-Saint Anthony, 1 building at JCC-Nampa, and 1 building at JCC-Lewiston. |
We will most likely not have any utility-related needs for our headquarters location.
| What is the total number of utility accounts IDJC wants to manage related to SPEC-9? |
| Each JCC has 1 gas and 1 electric account. |
| Can IDJC confirm you want references included at time of submission, or later in the evaluation process? |
| Per section 8, References, we reserve the right to require references, so, later in the process. |
However, Vendors are welcome to submit lists of references with their quotes.
| Where is the data coming from for each site to populate the new CMMS? |
| See the responses to questions 1 and 2. |
| Is the data coming from one system or different systems per site? Please provide names of systems per site. |
| See the responses to questions 1 and 2. |
| Beyond the following data types: locations, assets, user, and preventative maintenance schedule. Are any other data types required? Please provide data type names and number of records. |
| At this time, we’re not aware of the need for data types other than those already contemplated in the RFQ. |
| With regards to deployment timelines, can you confirm if the 4 sites will be deployed one site at a time? If not, please articulate how you see this project rolling out. |
| We intend that JCC-Saint Anthony will be first. Other JCCs will deploy after testing and data entry is complete at JCC-Saint Anthony. |
Would you be able to confirm these County metrics?
• Number of facilities/buildings
• Number of utility accounts
• Number of utility meters, if known
• Number of interval data meters, if wanted There are 20 buildings at JCC-Saint Anthony, 1 building at JCC-Nampa, and 1 building at JCC-Lewiston.
Each JCC has 1 gas and 1 electric account, and the same number of meters for each type (so, 1 gas meter and 1 electric meter at each JCC).
We do not want any interval meters.
We will most likely not have any utility-related needs for our headquarters location.
There are no other changes.
Thank you for your interest in supplying the needs of the Idaho Department of Juvenile Corrections.
File details come from the government source that posted it. Updated .