RFQ_Event 134 Password Vault Software V3.docx

Department of Administration Enterprise Password Management Software Event 134

Purpose Idaho Division of Purchasing on behalf of the Information Technology Services (ITS) is requesting quotes for Enterprise Password Management Software products, as further detailed below.

The contact for this RFQ is:

Jonathan Gray, Buyer Division of Purchasing Phone: (208) 332-1615 E-mail: Jonathan.gray@adm.idaho.gov

Time lines Quotes Due (by 5:00 p.m. MT)

Delivered and Installed within Thirty (30) days after ARO (after receipt of order)

Specifications

1.1 Enterprise Password Management Vault Software.

1.2 User Licenses will be 240 to start. 4-6 Administrator Licenses

1.3 Off the Shelf, SaaS, or On-Premise Solutions may be considered

1.4 ASE 256 Encryption

1.5 SAML Integration with Azure AD with DUO MFA

1.6 Integrations with ITSM and ITAM tools like ServiceNow.

1.7 Vault solution must also monitor for dark web password and username breach.

1.8 The ability to import existing secrets from a different vault solution. (Username password combinations, website password combinations, IP password combinations).

1.9 Administrator global control of password hierarchy structure such that the administrator can allow a manager to access the secrets of an employee upon separation.

1.10 Admin design and control of the password management vault and passwords contained within the vault.

1.11 Ability for Administrator to organize within folders according to organizational need such as team or project structures.

1.12 Ability to automate rotation of service account credential.

1.13 Automation that can access credentials from the vault to avoid keeping credentials encoded in apps or scripts.

1.14 Access that can be delegated via Azure Active Directory groups.

1.15 Accept file attachments within the vault.

1.16 Full audit log of all actions (Consider adding remote session monitoring capability. RDP/SSH) All basic credential vault functionality. CRUD functions, easy retrieval, and integration with clipboard.

1.17 Technical support Standard hours M-F 7am-6pm MT or similar availability. Premium support level.

1.18 Easy offline back-up of all vault content and ability to restore from backup. Provider will maintain a cloud backup.(Cloud Backup optional)

1.19 Must provide product documentation in the form of user manual, knowledge base, training videos, or similar instructional files for both technical administration staff as well as end users.

Delivery Contractor must deliver Software electronically, on or before 06/01/2024 or as coordinated with the Agency contact. ITS contact for delivery is:

Agency Contact Names: Kevin Pilcher, Justin Nye Phone: 208-605-4000 E-mail: kevin.pilcher@its.idaho.gov; justin.nye@its.idaho.gov

Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on IPRO LUMA

The term of the resulting contract will be one (1) year, with optional renewals for four (4) years, upon mutual agreement of the parties.

Response Enter your Total Cost under lines in IPRO (IPRO LOGIN Powered by LUMA), so that it is received by Idaho Division of Purchasing prior to deadline established above

Quotes must include all Required Submittal Items (See below).

State of Idaho Signature Page

Manufacturer Warranty Information State of Idaho Signature Page