RFQ Energy Management System Maintenance 1.doc

Illinois Department of Veterans Affairs R E Q U E S T F O R Q U O T E

AGENCY:

Illinois Department of Veterans Affairs

ADDRESS:

1 Veterans Drive

CITY:

Manteno

CONTACT:

Elbert S. Henderson Jr.

PHONE:

815-907-3511

EMAIL:

Elbert.Henderson@illinois.gov

Provide labor and materials to maintenance and support Continuum energy management system.

· Vendor will carry out factory recommended checks and inspections of the energy management system and equipment.

· Vendor must provide Quarterly visits (8-hour visits) for a total of 32 hours.

· Vendor must provide onsite database and graphics backups. (3) 4-hour visits for total of 12 hours;

· Vendor will provide labor hours for scheduled service, emergency service (during normal work hours), and any new work requested by the facility. Total of 8 hours Pursuant to CPO Notice 2020.06. State agencies shall only accept electronic submissions for competitive solicitations. Paper responses will not be accepted. For more details please see the attachment titled Notice of Electronic Submissions in the BiBuy Solicitation.

COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

CONFLICT BETWEEN INFORMATION ON PAPER AND BIDBUY: If the Bidder provides information on paper that is different or in conflict with the information the Bidder provides in BidBuy, then the information on paper shall represent the Bidder’s intended submission.

For assistance in submitting bids through BidBuy contact the BidBuy Help Desk by email at il.bidbuy@illinois.gov or by phone at 866-455-2897.

*The use of a brand name is for describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

COMPANY NAME:

COMPANY ADDRESS:

COMPANY PHONE #:

COMPANY E-MAIL:

COMPANY FEIN #:

VENDOR’S QUOTE TOTAL:

DATE:

WARRANTY:

All Products will be new and will carry a minimum 1-year warranty from date of delivery.

Estimated delivery time:

Notes to Vendor: All Quoted prices must be valid for 180 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all product.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE BID MAY BE DISQUALIFIED