RFQ - EmergBatteryInspMaintFY25~2.docx

Illinois Department of Human Services Ann Kiley Center

R E Q U E S T F O R Q U O T E

Open Market Bid 25-444DHS-DEVDI-B-43274

Establish Multi-Year Inspection, Maintenance, and Repair Contract for Main Administration Building Emergency Battery Bank / UPS System

1) Performing Semi-Annual and Annual Inspection, Maintenance and Repairs for Emergency Battery Bank System Batteries (40).

2) Perform Annual Maintenance Service for Uninterrupted Power System (UPS).

System is an Emerson Network Power/Liebert designed system. Bank includes 40 batteries 12v, 540WPC.

Capacitors include 4 7900uF, 350VDC, stud mount; 3 28uF, 600VAC; 9 90uF, 310VAC, 50/60HZ; 3 46uF, 580VAC; 3 490,000uF, 35VDC

Contract shall begin FY25 (1 July 2024) and complete 30 June 2027.

Semi-Annual Inspection, Maintenance and Repair Actions shall Include (but not be limited to):

Inspect appearance and cleanliness of batteries and battery cabinet, and clean as necessary.

Measure and record total battery float voltage and charging current.

Measure and record overall AC ripple voltage.

Measure and record overall AC ripple current.

Inspect battery jars and covers for proper liquid level, cracks and leakage.

Inspect for evidence of corrosion, NO-OX grease or oil on all connections.

Measure and record ambient temperature

Verify and assess condition of ventilation equipment.

Verify integrity of battery rack and cabinet.

Measure and record 100% of cell temperatures

Measure and record float voltage of all cells.

Measure and record all internal impedance readings.

Annual Inspection, Maintenance and Repair of Batteries shall Include (but not be limited to):

All semi-annual service requirements (as above)

Conduct thermal scans on electrical connections and re-tighten all connections to the battery manufacturer’s specifications.

Measure and record all battery connection resistances in micro-ohms (when applicable).

Annual Inspection, Maintenance and Repair of UPS Shall Include (but not be limited to):

Perform temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas.

Perform visual inspection of equipment including subassemblies, wiring harness, contacts, cables, and major components.

Check air filters for cleanliness

Check rectifier and inverter snubber boards for discoloration.

Record all voltage and current meter readings on the module/system control cabinet

Check for DC capacitor vent caps that have extruded more than 1/8”.

Measure and record harmonic trap filter currents.

Check inverter and rectifier snubbers for burned or broken wires.

Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.

Check fuses on the DC capacitor deck for continuity.

With Facility approval, perform operational test on the system, including unit transfer and battery discharge.

Calibrate and record all electronics to system specifications.

Check and perform Engineering Field Change Notices (FCN) as necessary.

Measure and record all low voltage power supply levels.

Record phase-to-phase input voltage and currents.

Note: Detailed written report noting deficiencies and any corrective action completed or still required must be submitted after all inspections

Note: Applicable safety precautions shall be observed, and personal protective equipment worn as required by NFPA 70E (National Electric Code) and OSHA electrical safety standards.

Note: Repair parts must be original equipment manufacturer (OEM) parts or parts approved by OEM.

Note: Quote shall include annual cost of 3 inspections per above, cost of one complete battery removal (including proper disposal per EPA requirements) and replacement, 1 complete capacitor change out, and an allowance of $1200 for other miscellaneous maintenance costs.

Note: Services are to be performed Monday-Friday between the hours of 07:00 AM- 03:00 PM.

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