RFQ EM19200451 - Lab Pack Service~3.docx

REQUEST FOR QUOTE

REFERENCE: EM19200451

The Illinois Emergency Management Agency is seeking quotes for lab pack field services to remove hazardous (chemical) waste from a facility located at 1301 Knotts Street in Springfield, Illinois. Waste inventory is attached on Attachment A. Vendor will review inventory and classify waste in accordance with Department of Transportation (DOT), Environmental Protection Agency (EPA) or specific disposal facility guidelines. Vendor will then create a plan to segregate waste into compatible groups and draft inventory sheets for packaging. Inventory sheets will include the proper DOT shipping name, EPA hazard class and waste codes, and any other information which is required for the transportation and disposal of waste. Vendor will then supply properly qualified staff to package, label, and manifest packaging in full compliance with state and federal regulations. Copies of manifests and accompanying forms will be supplied to an authorized employee of the agency. Once all waste has been packaged, vendor’s personnel will then load waste onto a fully permitted and licensed hazardous waste vehicle for transportation to disposal facility. Upon completion, the vendor will supply IEMA with certificates of disposal.

Completion date of all Hazardous Waste Removal from IEMA property shall be completed no later than June 22, 2019. All billable services shall be invoiced to the agency no later than July 18, 2019.

Vendors interested in providing a quote should:

· Register their entity in the State of Illinois’ BidBuy Purchasing System at www.bidbuy.illinois.gov if not already registered.

· Complete the Mandatory Specifications.

· Enter the total cost in the Pricing Table.

· Complete the company contact information.

· Attach an itemized breakdown of the charges along with a detailed work plan which includes a timeline.

· Include their entity’s W9 form (available on the IRS website).

· Submit quote to andrew.wampler1@illinois.gov or fax to (217) 785-9962 by the due date and time listed in the email you received.

Mandatory Specifications:

Vendors are to specify whether each of the Mandatory Requirements is agreed to and satisfied by checking the appropriate “Met” or “Not Met” box, and where appropriate, provide the requested information. Vendors should complete the “Vendor Narrative” section to explain how they meet the requirement or provide requested information and/or include other documentation that provides additional detail.

If any mandatory requirement is not met, or requested information is not provided, the entire bid will not be considered. If all responding vendors fail to meet a particular mandatory, that mandatory may, at the sole discretion of the State, be removed so the evaluation process may continue.

Mandatory Specification M1: Vendor confirms that work will be done in accordance with Department of Transportation, Environmental Protection Agency or other specific disposal facility guidelines regarding hazardous waste transportation, storage, and disposal.

☐ Met ☐ Not Met

Vendor Narrative:

Mandatory Specification M2: Vendor will supply properly qualified staff to package, label, and manifest packaging in full compliance with state and federal regulations. Copies of manifests and accompanying forms will be supplied to an authorized employee at IEMA.

☐ Met

Vendor Narrative:

Mandatory Specification M3: Vendor will provide all information regarding final disposal of material, including but not limited to: Name of disposal facility (and any intermediate storage facilities), proof of general liability insurance, documentation of DOT training and USEPA regulatory certificates.

☐ Met

Vendor Narrative:

Mandatory Specification M4: Vendor agrees to have all services completed no later than June 22, 2019.

☐ Met

Vendor Narrative:

PRICING TABLE

Total Cost

Date

NOTES:

· Please attach an itemized breakdown of the charges along with a detailed work plan which includes a timeline. Failure to include this documentation may result in the quote not being considered.

· The total cost should include all services listed above. Payment will be made upon completion of the services and receipt of an approved invoice.

CONTACT INFORMATION

Business Name

Address

City, State, Zip

Phone

Email

Contact

Contact Phone

Contact Email

FEIN

Check appropriate box:

☐ This company is registered in BidBuy. Our BidBuy account number is: Click or tap here to enter text.

☐ Registration could not be completed. Please register this company using the information in above.

Notes to Vendor:

· All quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.

· The State reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

· Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach a separate page describing his/her proposal for equipment or services.

· All products will be new (not refurbished) and carry a minimum one-year warranty and/or support from date of delivery.

· Award will be based on the sum total for all products.

· If this form is not filled out in its entirety and/or the requested supporting documentation is not provided, the quote/offer may be disqualified.

· In the event of a discrepancy between the unit price and extended price, the unit price will be assumed as correct and the extended price will be based on the unit price given.

· Fractions of a cent will be rounded to the nearest whole cent.

· Vendor shall not bill for any taxes unless accompanied by proof the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and federal tax exemption information.

1035 Outer Park Drive | Springfield, IL 62704-4462 | 217-782-2700 www.illinois.gov/iema | ready.illinois.gov image1.jpeg image2.jpeg