RFQ EM19050564 - Folder Inserter Machine.docx
DOCX document 31 KB Posted
- Attached to
- EMA - Folder / Inserter Machine - ASW
- Solicitation number
- 19-588IEMA-MGMTA-B-7779
- Issued by
- St. Clair County, Illinois
About this file
This document is a Request for Quote (RFQ) issued by the Illinois Emergency Management Agency (IEMA) for a Folder/Inserter Machine. The RFQ outlines the mandatory specifications for the machine, including the ability to complete standard or custom folds, handle 8.5" x 11" paper, process at least 3,000 pieces per hour, feed/collate/fold/insert materials into envelopes, have at least 5 programmable jobs, seal envelopes after insertion, and provide a high-capacity stacker. The machine must be delivered and installed by July 15, 2019, with the invoice received by July 31, 2019. The vendor must also provide training manuals, a two-year warranty and maintenance plan, and all necessary software updates at no additional cost.
Pricing must be inclusive of shipping charges to the agency's location in Springfield, Illinois. All quoted prices must be valid for 90 days, and the state reserves the right to reject any offers or award by item, part, or total. The award will be based on the sum total for all products, and the vendor must agree to partial shipment in case of a delay. Fractions of a cent will be rounded to the nearest whole cent, and the vendor shall not bill for any taxes unless accompanied by proof that the state is subject to the tax.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
REQUEST FOR QUOTE
REFERENCE: EM19050564
The Illinois Emergency Management Agency (IEMA) is requesting a quote on a Folder / Inserter Machine. Please complete the mandatory specifications, pricing matrix, and contact information and submit your formal quote no later than the due date listed in the email you received.
Submit quote to andrew.wampler1@illinois.gov or fax to 217-785-9962
Vendors are to specify whether each Mandatory Requirement is satisfied by checking the appropriate “Met” or “Not Met” box.
If any mandatory requirement is not met, the entire quote will not be considered. If all responding vendors fail to meet a particular mandatory, that mandatory may, at the sole discretion of the State, be removed so the evaluation process may continue.
| Mandatory Specifications |
| Met |
| Not Met |
| 1 |
| Automatic |
| 2 |
| Completes Standard or custom folds (Z fold and C fold; and inserts into #10 window envelope) |
| 3 |
| Handles 8.5” x 11” paper |
| 4 |
| Process at least 3,000 pieces per hour |
| 5 |
| Feeds, collates, folds, and inserts materials into envelopes |
| 6 |
| Allows at least 5 programmable jobs |
| 7 |
| Seals envelopes after insert |
| 8 |
| Two (2) sheet feeds (capacity 300) and two (2) insert feeders (capacity 300 folded inserts or envelopes. |
| 9 |
| Have a folding capacity of at least 2 sheets and return envelope in a Z or C fold per insert |
| 10 |
| Have a touch screen or similar functionality, to facilitate job set up and easy operation |
| 11 |
| Have a high capacity stacker to accumulate a minimum of 150 finished envelopes |
| 12 |
| Piece counter or productivity reporting capability |
| 13 |
| Inserter must hold a #9 return envelope |
| 14 |
| The equipment must be delivered and installed by July 15, 2019 and the agency must receive the invoice by July 31, 2019. |
| 15 |
| Manuals – Training manuals (at least one hard copy, plus electronic) |
| 16 |
| Product warranty agreement shall cover all equipment and maintenance service calls at no additional charge for two years.. |
| 17 |
| Maintenance shall include all parts, labor, travel and training; plus preventive maintenance for two years from date of installation |
| 18 |
| Software – The machine will include any software necessary to operate the machine and provide software updates at no additional cost |
| 19 |
| Installation – Vendor shall deliver FOB Agency destination, uncrate, assemble, install and shall instruct agency personnel on its use and care, at no additional cost to the State. Vendor is responsible for removal of all packaging debris from installation site. |
| 20 |
| Training – Vendor shall train up to five agency personnel on all operation and basic maintenance of equipment which will include all capabilities of the equipment. This training must be completed by July 15, 2019. |
PRICING MATRIX
| Manufacturer Name and Model |
| Vendor Part Number |
| Price |
NOTES:
· Quote must be inclusive of shipping charges to 1035 Outer Park Dr., Springfield, IL 62704-4462.
· Documentation of the item you are quoting must be submitted with this form or the quote may be disqualified.
CONTACT INFORMATION
Business Name
Address
City, State, Zip
Phone
Contact
FEIN
Date:
Estimated Delivery Date:
Notes to Vendor:
· All quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.
· The State reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.
· Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach a separate page describing his/her proposal for equipment or services.
· All products will be new (not refurbished) and carry a minimum one-year warranty and/or support from date of delivery.
· Award will be based on the sum total for all products.
· If this form is not filled out in its entirety or all requested information is not provided, the quote/offer may be disqualified.
· Fractions of a cent will be rounded to the nearest whole cent.
· Vendor shall not bill for any taxes unless accompanied by proof the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and federal tax exemption information.
1035 Outer Park Drive | Springfield, IL 62704-4462 | 217-782-2700 www.illinois.gov/iema | ready.illinois.gov image1.jpeg
File details come from the government source that posted it. Updated .