RFQ Dredge Anderson.pdf

ATTN: Michelle Johnson Phone:503-986-5261 Dept of State Lands 775 Summer St NE Suite 100 Salem, OR 97301

REQUEST FOR QUOTATION

***THIS IS NOT AN ORDER******

Submit quotes to the single point of contact (SPC): Michelle Johnson, Contracts Officer michelle.j.johnson@dsl.oregon.gov by September 18, 2024, 10:00AM PST.

Description: Removal, storage, dismantling, and disposal of the vessel Dredge Anderson located at 410 East A Street, Rainier, Oregon. 46.090227,-122.931255.

Requested Availability Date: Upon executed contract.

Contract Administrator: Dorothy Diehl, Waterways Stewardship Project Manager

Vendor Name: ____________________________ Federal ID No:_____________________

Address:______________________________________ Phone:__________________________

City, State, Zip:_____________________________________ Fax:________________________

All Pricing Must Be Held Firm For 90 Days (Use a separate document to complete your proposed quote)

General Information

Background Dredge Anderson has been moored without authorization on state-owned submerged and submersible land in Columbia County Oregon, immediately adjacent to 410 East A Street in Rainier, OR since at least June 26, 2017. The vessel has been seized and now has the authority to be removed and disposed.

Pre-Proposal Conference is Mandatory to submit a quote for this project. Agency will send a request for a TEAMS meeting.

Proposers will need to arrange their own transportation from the shore to the vessel for viewing. Proposers should not board the vessel at anytime unless authorized during the option site visit.

mailto:michelle.j.johnson@dsl.oregon.gov

RFQ- Dredge Anderson

Quote must address each of the items listed in this section and all other requirements set forth in this RFQ. Proposer shall describe the Goods to be provided or the Services to be performed or both. A Proposal that merely offers to provide the goods or services as stated in this RFQ may be considered non-Responsive to this RFQ and will not be considered further.

Minimum Submission Requirements

a. A summary of the steps to be taken and timelines to complete the work;

b. Provide details on how you will determine the vessel is safe to move from its current location

c. Time and cost estimate for any authorizations required.

d. Identification and explanation of the project needs;

e. Identification and explanation of the project unknowns and risk considerations;

f. Identify the tasks that will be required to fulfill the needs of the project, including any subcontractors needed for the project.

g. Provide a detailed breakdown for all goods and services reasonably anticipated to complete the work.

h. Include the costs for all labor, equipment, vessels, trucks, travel, or otherwise.

i. A list of any facilities, equipment, and subcontractors that will be necessary to complete the project.

j. Include a plan for how the hazardous materials will be identified, removed, and disposed of.

k. Key personnel for the project

l. Provide a plan to ensure the vessel will not take on storm water and provide protection from or improper runoff throughout the project

m. If necessary, provide details of how you will coordinate with the US Coast Guard

n. Provide a plan to ensure rain does not accumulate within the vessel during staging, storage, and dismantling.

• Price proposal to include all costs must be provided as a separate document.

Event Date Time

Pre-Proposal Conference (TEAMS virtual) Mandatory 8/28/2024 10:00 AM

On-site (optional ) 8/29/2024 10:00 AM

Questions / Requests for Clarification Due 9/4/ 2024 10:00 AM

Answers to Questions / Requests for Clarification Issued (approx.) 9/6/2024

Closing (Quote Due) 9/18/ 2024 10:00 AM

Issuance of Notice of Intent to Award (approx.) October 2024 TBD

• The Price Proposal must include identifiable costs, time estimates for completing each activity, and a summary of all proposed costs.

• The Price Proposal must include separate line items for personnel, travel, supplies, other costs, and administrative and overhead charges if an

Describe how Proposer would carry out the major activities of this project in context of the project. Provide a comprehensive plan that the Proposer intends to follow. Illustrate how the plan will serve to coordinate and accomplish the work.

• All dismantling activities performed in Oregon must be done at a facility that has been issued or has the ability to obtain a DEQ Solid Waste facility permit.

• For information regarding Oregon’s Solid Waste Disposal Site permitting go to DEQ’s website at www.oregon.gov/deq/mm/swpermits/pages/default.aspx or contact Jeremy Fleming, DEQ Environmental Engineer, Jeremy.fleming@deq.oregon.gov, (503) 229-5590

Evaluation Criteria

Evaluators will assign a score for each evaluation criterion listed below in this section up to the maximum points available in the Point and Score Calculation section.

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of the quote. A response to a clarification request must be to clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Quote.

Agency, if it awards a Work Order Contract, shall award a Work Order Contract to the highest ranking Responsible Proposer(s) based upon the scoring methodology and process described above. Agency may award less than the full Scope defined in this RFQ.

Prior to award, Proposer shall secure and demonstrate to Agency proof of Insurance.

SCORE EXPLANATION

Method - Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the entire project Proposer provides insight into its expertise, knowledge, and understanding of the project.

30 Schedule – Milestone of each task to show your understanding of the critical timelines and schedule needed for the project

Cost– Proposer demonstration in the cost proposal timelines and all related services.

0 RESPONSE OF NO VALUE – An unacceptable response that does not meet the requirements set forth in the RFQ. Proposer has not demonstrated knowledge of the subject matter.

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.oregon.gov%2Fdeq%2Fmm%2Fswpermits%2Fpages%2Fdefault.aspx&data=05%7C02%7CMichelle.J.JOHNSON%40dsl.oregon.gov%7Cde22a0783f954057361308dcc1697433%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C638597905865315014%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=OJ076gb3aIssN5FYjuQPZeZXZyXANALi6tPqvzR1l%2Fo%3D&reserved=0 mailto:Jeremy.fleming@deq.oregon.gov

Required Insurance

Contractor shall obtain at Contractor’s expense the insurance specified in Exhibit B prior to performing under this Agreement and shall maintain it in force and at its own expense throughout the duration of the Agreement, and as required by any extended reporting period or tail coverage requirements, and all warranty periods that may apply. Contractor shall obtain the following insurance from insurance companies or entities that are authorized to transact the business of insurance and issue coverage in the State of Oregon and that are acceptable to Agency. Coverage shall be primary and non-contributory with any other insurance and self-insurance with exception of Professional liability and Workers’ compensation. Contractor shall pay for all deductibles, self-insured retention and self-insurance, if any.

INSURANCE REQUIREMENT REVIEW

Contractor agrees to periodic review of insurance requirements by Agency under this Agreement and to provide updated requirements as mutually agreed upon by Contractor and Agency.

SUBCONTRACTORS:

Contractor shall require that all of its subcontractors carry insurance coverage that the Contractor deems appropriate based on the risks of the subcontracted work. Contractor shall obtain proof of the required insurance coverages, as applicable, from any subcontractor providing Services related to the Agreement.

WORKERS’ COMPENSATION & EMPLOYERS’ LIABILITY

Required by Agency of Contractors with subject workers, as defined by ORS 656.027.

All employers, including Contractor, that employ subject workers, as defined in ORS 656.027, shall comply with ORS 656.017 and shall provide Workers' Compensation Insurance coverage for those workers, unless they meet the requirement for an exemption under ORS 656.126(2). The coverage shall include Employer’s Liability Insurance with limits not less than $500,000 for each accident. Contractor shall require compliance with these requirements in each of its subcontractor contracts.

PROFESSIONAL LIABILITY

Required Not required.

Professional liability insurance must cover damages caused by negligent acts, errors or omissions of Contractor and Contractor’s subcontractors, agents, officers or employees related to the professional Services to be provided under this Agreement.

Coverage shall be written with a per claim, incident or occurrence limit, or the equivalent, of not less than

$500,000 $1,000,000 $2,000,000 $5,000,000.

Annual aggregate limits shall not be less than $1,000,000 $2,000,000 $4,000,000 $10,000,000.

If this insurance is provided on a “claims made” basis, Contractor shall maintain continuous claims made liability coverage or shall acquire tail coverage to continue the same coverage for a duration of at least 2 years, unless 3 years or 5 years is specified, after completion of the Agreement or for the foregoing extended period beyond Agreement expiration or termination. Evidence of any required extended period coverage will be a condition of final payment under the Agreement.

COMMERCIAL GENERAL LIABILITY

Required

Commercial General Liability insurance must be issued on an “occurrence basis” covering “bodily injury” and “property damage” and shall include personal and advertising injury liability, products and completed operations, and contractual liability coverage.

• Coverage shall be written on an occurrence basis in an amount of not less than

$1,000,000 $2,000,000 $5,000,000 per occurrence.

• Annual aggregate limits shall not be less than $2,000,000 $4,000,000

10,000,000.

AUTOMOBILE LIABILITY

Required Not required Automobile Liability insurance covering Contractor’s business-related automobile use covering all owned, non-owned, or hired vehicles for “bodily injury” and ”property damage”, with a combined single limit of not less than $500,000 $1,000,000 $2,000,000

$5,000,000.

MARINE PROTECTION LIABILITY

Required Not required

Marine Protection Liability insurance covering, with a combined single limit of not less than $500,000 $1,000,000 $2,000,000 $5,000,000 per occurrence and

$2,000,000 annual aggregate.

EXCESS/UMBRELLA INSURANCE:

A combination of primary and excess/umbrella insurance may be used to meet the required limits of insurance.

NOTICE OF CHANGE OR CANCELLATION:

The Contractor or its insurer must provide at least 30 days’ written notice to Agency before cancellation of, material change to, potential exhaustion of aggregate limits of, or non-renewal of the required insurance coverage(s).

CERTIFICATE(S) AND PROOF OF INSURANCE:

Contractor shall provide to Agency Certificate(s) of Insurance for all required insurance before delivering any Goods or performing any Services required under this Agreement.

The Certificate(s) shall:

List the “State of Oregon, the Department of State Lands, and their respective officers, members, agents and employees” as a Certificate holder and as an endorsed Additional Insured.

Include all required endorsements or copies of the applicable policy language effecting coverage required by this Agreement.

Specify that all liability insurance coverages shall be primary and non-contributory with any other insurance and self-insurance, with exception of Professional liability and Workers’ compensation.

If excess/umbrella insurance is used to meet the minimum insurance requirement, the Certificate of Insurance must include a list of all policies that fall under the excess/umbrella insurance.

If Agency has on file current certificates of insurance that meet all requirements of this Exhibit B, and Agency provides such notification to Contractor, then submittal of certificates prior to execution of the Agreement will not be required. As proof of insurance Agency has the right to request copies of insurance policies and endorsements relating to the insurance requirements in this Agreement.

ENDORSEMENTS:

i. Additional Insured. The liability insurance coverages, except Professional Liability or Workers’ Compensation/Employer’s Liability, if included, required for performance of the Agreement must include an "additional insured" endorsement specifying the “State of Oregon, the Department of State Lands, and their respective officers, members, agents and employees.” Coverage shall be primary and non-contributory with any other insurance and self-insurance. Proof of additional insured status will include copies of endorsements and/or policy wording which must be submitted with the Certificate(s) of Insurance. The additional insured endorsement must be acceptable to Agency.

ii. Commercial General Liability will contain, or be endorsed to contain, a provision that specifies “State of Oregon, the Department of State Lands, and their respective officers, members, agents and employees” as additional insureds with respect to liability arising out of work or completed operations performed by, or on behalf of, the Contractor including materials, parts, or equipment furnished in connection with such work or operations. The coverage shall contain no special limitations on the scope of its protection afforded to the above-listed insureds.

STATE ACCEPTANCE:

All insurance providers are subject to State acceptance. If requested by Agency, Contractor shall provide complete copies of insurance policies, endorsements, self-insurance documents and related insurance documents to Agency’s representatives responsible for verification of the insurance coverages required under the Work Order Contract.

The Price Proposal must include separate line items for personnel, travel, supplies, other costs, and administrative and overhead charges if an