RFQ.RFP 5-2526 Bentons Knoll Landscape Package-Final.pdf

RFP/RFQ #5-2526 Page 1 of 17

TOWN OF GUILFORD

REQUEST FOR QUALIFICATIONS/REQUEST FOR PROPOSALS

BENTON’S KNOLL LANDSCAPE PACKAGE

RFQ/RFP #5-2526

1. Request for Proposal (Legal Notice)

2. General Specifications

3. Submission of Qualification Statement/Fee Proposals

4. Criteria for Award/Method of Selection

5. Timeline of the RFQ/RFP Process

6. General Terms and Conditions

7. Affidavits/Fee Proposal Form

8. Contract

9. Planting Plan

Guilford, Connecticut

RFP Issue Date: April 21, 2026

Request for Information: May 1, 2026 at 4:00 p.m.

Proposals Due: May 7, 2026 at 3:30 p.m.

REQUIREMENTS

o Certificate of Insurance, W9 and EFT X Yes (upon bid award) o Vendor References X Yes (submit w/ bid) o Required Submissions Above X Yes (submit w/ bid) o Non-Collusion/Non-Conflict Affidavit X Yes (submit with bid) o Affirmative Action Affidavit X Yes (submit with bid)

RFP/RFQ #5-2526 Page 2 of 17

I.

LEGAL NOTICE

TOWN OF GUILFORD

REQUEST FOR QUALIFICATIONS AND PROPOSALS

RFQ/RFP #5-2526

BENTON’S KNOLL LANDSCAPE PACKAGE

The Town of Guilford is seeking competitive proposals for a qualified firm to perform a landscape (planting) installation at Benton’s Knoll. Respondents are required to submit three (3) hard copies and

(1) electronic copy (flash drive) of their fee proposal and qualification statements in sealed envelopes by no later than May 7, 2026 at 3:30 p.m. in the Office of the First Selectman, Second Floor, 31 Park Street, Guilford, Connecticut 06437. Late submittals will be rejected. Respondents should submit the fee proposal in a separate sealed envelope. All submittals should be labeled with RFQ/RFP number and RFQ/RFP title.

The complete RFQ/RFP package may be accessed from the Town of Guilford’s website at www.guilfordct.gov and the Connecticut Department of Administrative Services procurement website.

Each bidder is required to visit the site and become familiar with the project area.

All inquiries relative to the specifications must be made in writing to Anne Hartjen, Town Planner at hartjena@guilfordct.gov and a copy to Darlene Minore, Manager of Purchasing & Accounting at purchasing@guilfordct.gov on or before Monday, May 1, 2026 at 4:00 p.m.

Each respondent shall honor their proposal for ninety (90) business days from the date of proposal opening, without modification. Upon award of the RFQ/RFP, the winning respondent shall be bound by the proposal price throughout the contract period.

The Town of Guilford reserves the right to reject any or all proposals; or to waive defects in same, if it deems such to be in the best interest of the Town. The Town of Guilford is an affirmative action, equal opportunity employer.

Matthew T. Hoey, III First Selectman

Publish one time only in the New Haven Register under LEGAL NOTICES on Tuesday, April 21, 2026.

http://www.guilfordct.gov/ mailto:hartjena@guilfordct.gov mailto:purchasing@guilfordct.gov

RFP/RFQ #5-2526 Page 3 of 17

II. GENERAL SPECIFICATIONS

Project Description: Combined RFQ/RFP for BENTON’S KNOLL LANDSCAPE

(PLANTING) PACKAGE

The Town of Guilford seeks a qualified firm to procure plants and install them to complete the Benton’s

Knoll project. A planting plan has been developed for the work, and it is included in this document as an attachment.

Scope of Services

A Scope of Services must be provided with the proposal. At a minimum, it should include the following:

• Procurement of plants in sizes and quantities as shown on the planting plan; reasonable substitutions will be considered at time of bid only.

• Installation of all plants using best practices from the industry, including, but not limited to: soil amending, staking as necessary and mulching.

• Inclusion of one-year plant warranty, including weekly watering during the growing season. Do not assume water will be available on-site.

Deliverables and Project Components

Final planting installation with one year watering schedule.

Project Schedule

It is the intent of the project to be installed prior to the end of the spring planting season.

Budget

The budget for this project is to be determined based upon proposals.

III. SUBMISSION OF QUALIFICATION STATEMENTS /FEE PROPOSALS

Proposals submitted in response to this Request for Qualifications and Proposals shall include the following:

A. Letter of Interest.

B. Qualification Statement:

1. Business name(s) and official mailing and web address of the firm(s). Legal form of ownership; if incorporated, where incorporated.

2. Name, address, telephone number and email address of the principal contact person to receive notifications and to reply to inquiries from the Purchasing Department.

3. Brief description of the firm's history, discipline capabilities, location(s) and financial stability, and all proposed subcontractors.

4. Overview of the firm's organization and its structure.

RFP/RFQ #5-2526 Page 4 of 17

5. Names, professional affiliations and experience of principals and staff that would be directly engaged on the project.

6. References from municipalities or individuals for whom the firm has successfully completed planting projects. (Minimum 3 references).

7. Proposed Project Work Plan, including work schedule and staffing.

Other questions to address:

1. Litigation - Describe any litigation, including arbitration proceedings (past and present), involving your firm.

2. Default - Have you ever failed to complete any work awarded to you? Have you ever defaulted on a contract or been notified of a default by your client? If so, where and why?

C. Affidavits:

Non-Collusion Non-Conflict Affidavit and EEO/Affirmative Action Affidavit (attached)

D. Fee Proposals:

In a separate sealed envelope, Respondents are required to submit a fee proposal in the format provided herein. Any additional reimbursable costs associated with the performance of these services must be clearly delineated in the fee proposal submitted.

IV. CRITERIA FOR AWARD/ METHOD OF SELECTION

Evaluation criteria used to evaluate the RFP/Q responses will include, but is not limited to, the following items. The criteria below will be based on a weighted guideline:

1. 30% Proposed cost for the project

2. 30% Professional background, qualifications, and reputation for personal and professional integrity; competence; quality and completeness of prior work.

3. 40% References

On behalf of the Town, the Town Planning staff will evaluate the respondents based on the above criteria. At the team’s option, the team may evaluate the qualification submittals first and then open and assess the sealed fee proposals. Further, the team may decide to interview a short list or all of the Respondents before making its final recommendation to the Board of

Selectmen (BOS). The team’s recommendation for the most responsive responsible respondent shall be presented to the BOS for approval and for final negotiations by BOS designated representatives to finalize the contract(s) in conformance with the Town’s requirements and subject to Town approvals and review by the Town attorney. The contract will not be deemed to be awarded until a written contract, in a form acceptable to the Town, has been fully executed by both parties.

The award of the contract(s) for will be made, if at all, to the Respondent(s) whose evaluation by the team results in the team determining (and recommending to BOS) that such award to such Respondents is in the best interests of the Town. The Town reserves the

RFP/RFQ #5-2526 Page 5 of 17 right to reject any or all of the responses, or parts thereof, and/or to waive any informality in any of the responses if such rejection or waiver is deemed in the best interest of the Town.

Neither the team nor the Town, nor any of their respective officers, directors, employees or authorized agents, as applicable, shall be liable for any claims or damages resulting from the evaluation, selection, non-selection or rejection of any proposal submitted in response to this

Request for Qualifications and Proposals.

V. TIMELINE OF THE RFQ/RFP PROCESS

RFQ and separate fee proposal envelope due May 7, 2026

SBC May 8, 2026

BOS award and notice to all firms ASAP

All inquiries relative to the plans must be made in writing to Anne Hartjen, Town

Planner, at HartjenA@guilfordct.gov with a copy to the Purchasing Department at purchasing@guilfordct.gov on or before Friday, May 1, 2026, 4:00 p.m..

VI. GENERAL TERMS AND CONDITIONS

A. TERMS AND CONDITIONS A prospective Respondent must be willing to adhere to the terms and conditions of this request, including the following:

1.Ownership of Documents – All qualification statements submitted in response to this

Request for Qualifications and Proposals (RFQ) are to be the sole property of the Town and subject to the provisions of Section 1-200 et seq. of the Connecticut General Statutes (re:

Freedom of Information).

2.Ownership of Subsequent Products – Any product, whether acceptable or unacceptable, developed under a contract awarded as a result of this RFQ is to be the sole property of the

Town unless stated otherwise in the RFQ or contract.

3.Timing and Sequence – Timing and sequence of events resulting from this RFQ will ultimately be determined by the Town and the Town Planner.

4.Oral Agreements – The Town Planner and the Town will not be responsible for any alleged oral agreement or arrangement made by a respondent with any agency or employee.

5.Amending or Canceling Requests – The Town reserves the right to amend or cancel this

RFQ prior to the due date and time, if it is in the best interest of the Town to do so.

6.Rejection for Default or Misrepresentation – The Town reserves the right to reject the proposal of any Respondent that is in default of any prior contract or for misrepresentation.

mailto:purchasing@guilfordct.gov

RFP/RFQ #5-2526 Page 6 of 17

7.Clerical Error - The Town reserves the right to correct inaccurate awards resulting from its clerical error.

8.Rejection of Qualification Statements - Qualification statements are subject to rejection in whole or in part if they limit or modify any of the terms and conditions and/or specifications of the RFQ.

9.Changes to Qualification Statements - No additions or changes to the original qualification statement will be allowed after submittal.

10.Contract Requirements – A formal agreement will be entered into with the Respondent.

The contents of the proposal submitted by the successful Respondent and the RFQ will become part of any contract award.

11. Rights reserved to the Town – The Town reserves the right to award in part, to reject any and all qualification statements in whole or in part, to waive technical defects, irregularities and omissions if, in its judgment, the best interests of the Town will be served.

12. Withdrawal of Qualification Statements – Negligence on the part of the Respondent in preparing the qualification statement confers no right of withdrawal after the time fixed for the acceptance of the qualification statement.

13. Assigning, Transferring of Agreement – The successful Respondent is prohibited from assigning, transferring, conveying, subletting or otherwise disposing of this agreement, its rights, title or interest therein or its power to execute such agreement by any other person, company, or corporation without the prior consent and approval in writing by the Town.

14. Cost of Preparing Qualification/Proposal Statements – The Town shall not be responsible for any expenses incurred by the organization in preparing and submitting a qualification statement. All qualification statements shall provide a straightforward, concise delineation of the firm’s capabilities to satisfy the requirements of this request. Emphasis should be on completeness and clarity of content.

B. COMPLIANCE WITH LAWS

1. Non-Discrimination and Affirmative Action. Respondent, in performing under this contract, shall not discriminate against any worker, employee or applicant, or any member of the public, because of race, creed, color, age, marital status, sexual orientation, national origin, ancestry, sex, mental retardation or physical disability, including but not limited to blindness, unless it is shown by the Respondent that such disability prevents performance of the work involved in any manner prohibited by the laws of the United States or the State of Connecticut, nor otherwise commit an unfair employment practice. Respondent further agrees that this article, (and any additional provisions required by law), will be incorporated by Respondent in all contracts entered into in connection with this contract. The following principles and requirements of Equal

RFP/RFQ #5-2526 Page 7 of 17

Opportunity and Affirmative Action, as incorporated herein, will be incorporated into

"Equal Opportunity - Non-Discrimination Clause" to be included in all bid documents, purchase orders, lease and contracts. The principles of Affirmative Action are addressed in the 13th, 14th and 15th Amendments of the United States Constitution, Civil Rights

Act of 1964, Equal Pay Act of 1963, Title VI and VII of the 1964 United States Civil

Rights Act, Presidential Executive Orders 11246, 11375, 11478 (nondiscrimination under federal contracts), Act 1, Section 1 and 20 of the Connecticut Constitution, Governor Grasso's Executive Order Number 11, Governor O'Neill's Executive Order

Number 9, the Connecticut Fair Employment Practices Law (Sec. 46a-60-69) of the

Connecticut General Statutes, Connecticut Code of Fair Practices (46a-70-81), Deprivation of Civil Rights (46a-58 (a)(d) ), Public Accommodations Law (46a-63-64), Discrimination against Criminal Offenders (46a-80), definition of blind (46a-51(1)), definition of Physically Disabled (46a-51 (15) ), definition of Mentally Retarded (46a-51-

13 ), cooperation with the Commission on Human Rights and Opportunities (46a-77), Sexual Harassment (46a-60 (a)-8), Connecticut Credit Discrimination Law (360436 through 439), Title 1 of the State and the Local Fiscal Assistance Act 1 1972. Every contract to which the State is party must contain the nondiscrimination and affirmative action provisions provided in the Connecticut General Statutes Section 4a-60a.

2. Executive Orders. The contract is subject to the provisions of Executive Order No. Three of Governor Thomas J. Meskill, promulgate June 16, 1971, concerning labor employment practices, Executive Order No. Seventeen of Governor Thomas J. Meskill, promulgate

February 15, 1973, concerning the listing of employment opening and Executive Order

No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of the contract as if they had been fully set forth in it. The contract may also be subject to

Executive Order No. 7C of Governor M. Jodi Rell, promulgated July 13, 2006, concerning contracting reforms and Executive Order No. 14 of Governor M. Jodi Rell, promulgate April 17, 2006, concerning procurement of cleaning products and services, in accordance with their respective terms and conditions.

3. Connecticut’s Prevailing Wage Law Provision. If applicable, the contractor must be in full compliance with CGS Section 31-53 and 31-53(a) which applies to each contract for the construction, remodeling, refinishing, refurbishing, rehabilitation, alteration, or repair of any public works project by the state or its agents, or by any political subdivision of the State, CGS Section 31-53 (g) provides monetary thresholds which must be met before the law is applicable. In accordance with CGS Section 31-53, projects are subject to the payment of minimum prevailing wages where the total cost of all work to be performed by all contractors and subcontractors in connection with new construction of any public works project is $1,000,000 or more and where the total cost of all work to be performed by all contractors and subcontractors in connection with any remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public works project is $100,000 or more. For qualifying projects, all contractors and subcontractors shall submit to the

Finance Department certified weekly payrolls for all contracts meeting the stated monetary limits. The certified payrolls shall be submitted to the Finance Department with the contractor’s monthly certificate for payment. The contractor should familiarize themselves with all aspects of the provisions under state law in order to ensure full

RFP/RFQ #5-2526 Page 8 of 17 compliance.

4. Occupational Safety and Health Administration Requirements. According to CGS, Section 31-53b (a) each contract entered into on or after July 1, 2007, for the construction, remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public building project by the state or any of its agents, or by a political subdivision of the state or any of its agents, where the total cost of all work to be performed by all contractors and subcontractors in connection with the contract is at least $100,000 shall contain a provision requiring that, not later than thirty days after the date such contract is awarded, each contractor furnish proof to the Labor Commissioner that all employees performing manual labor on or in such public building , pursuant to such contract, have completed a course of at least ten hours in duration in construction safety and health approved by the federal Occupational Safety and Health Administration or, in the case of telecommunications employees, have completed at least ten hours of training in accordance with 29 CFR 1910.268. The aforesaid provisions shall be deemed to be incorporated into the Contract with the Town. The contractors should familiarize themselves with all aspects of state law and any applicable regulations pertaining to these requirements in order to ensure full compliance.

5. Payment Bond/Performance Bond State Law Requirements. CGS Section 49-41, known as the Little Miller Act, requires that the Town ensure that payment bonds a/k/a labor and materials bond in the amount of the contract are provided for public works projects over

$100,000. When a contract for construction, alteration, remodeling, repair or demolition of any public building is estimated to cost more than $500,000 additional laws/requirements apply. The contractors should familiarize themselves with all aspects of state law and any applicable regulations pertaining to these requirements in order to ensure full compliance.

6. State of Connecticut Contractor Prequalification Program. CGS Section 4b-91 requires all bidders for the construction, alteration, remodeling, repair or demolition of any public building or any other public work by a public agency (includes a municipality) that is paid for, in whole or in part, with state funds and that is estimated to cost more than

$500,000, except a public highway or bridge project or any other construction project administered by DOT, shall be prequalified with the State pursuant to CGS Section 4a-

100. Once a contractor is prequalified, it is issued a prequalification certificate by DAS, which certificate is in effect for one year. Subcontractors’ work, the cost of which may exceed $500,000, are also required to be prequalified. Any bid for a project that requires prequalification must include a copy of the bidder’s Prequalification Certificate showing the aggregate work capacity rating required under the contract and the Update (Bid)

Statement showing renewal of certificate and/or change in aggregate work capacity. Bids which do not include a copy of the Prequalification Certificate and the Update (Bid)

Statement are invalid. Contractors should contact the State Department of Administrative

Services to familiarize themselves with these requirements.

7. Non-Resident Contractor 5% Tax For Contracts. CGS Section 12-430(7) requires non-resident contractors who perform services or furnish materials, or both, for the construction, alteration or improvement of any project in which the contract price is at

RFP/RFQ #5-2526 Page 9 of 17 least $250,000, to furnish the Department of Revenue Services (DRS) a Guarantee Bond for 5% of the total cost of the work, issued under a contract using Form AU-766, Guarantee Bond. This form is available on the State DRS website. Form AU-766 must be submitted for each additional change order or supplement issued against the contract.

Non-resident contractors must have completed and submitted to the DRS Form REG-1, Business Tax Registration Application, to register with the DRS and have been issued a

Connecticut Tax Registration Number. This form is available on the DRS website. Non-resident contractors have 120 days from the commencement of the contract to file the

Guarantee Bond with the State. Commencement of the contract, as defined by law, “means the time when the non-resident contractor signs the contract, but, in any event, occurs no later than when the work under the contract actually starts.” As soon as the guarantee bond is filed with the DRS, the non-resident contractor shall submit the copy of such Guarantee Bond together with the non-resident contractor’s Connecticut Tax

Registration Number to the Town department for whom the project is required. After the non-resident contractor receives its Certificate of Compliance from the DRS confirming that the Guarantee Bond requirement has been met, the non-resident contractor shall submit a copy of the same to the department, for whom the work is being performed, with a copy to the Purchasing.

8. Equal Employment Opportunity (EEO); Minority Business Enterprises (MBE).

If a project is funded in whole or in part by state or federal funds, there may be a requirement that the contractor comply with CGS Section 4a-60 and applicable State regulations. On these projects it will depend upon which set-aside requirements are imposed by the funding agency. If no set-aside requirement is imposed, a statement that the contractor is required to undertake good faith efforts to include subcontractors and suppliers who are minority business enterprises will suffice and shall be deemed to be incorporated into the Contract with the Town. If there is a set-aside goal, the Town and contractor shall comply with the Small Contractors Set-Aside Program and the hiring goals identified by the State Commission on Human Rights and Opportunities (CHRO.)

C. INSURANCE REQUIREMENTS

A. General Requirements.

The awarded Respondent shall be responsible for maintaining insurance coverage in force for the duration of the contract of the kinds and amounts listed below, with an insurance company with an AM Best Rating of A-, VIII or better licensed to write such insurance in the State of Connecticut and acceptable to the Town of Guilford.

The insurer shall provide the Town of Guilford with Certificates of Insurance, on a form acceptable to the Town, signed by an authorized representative of the insurance company prior to the commencement of performance of this contract describing the coverage and providing that the insurer shall give the Town of Guilford written notice of at least thirty

(30) days in advance of any termination, expiration, or any and all changes in coverage.

Such insurance or renewals or replacements thereof shall remain in force during the

Respondent’s responsibility under this contract.

RFP/RFQ #5-2526 Page 10 of 17

The Respondent, at the Respondent’s own cost and expense, shall procure and maintain all insurances required and shall include the Town of Guilford as Additional Insured’s on all such insurance, except Workers’ Compensation coverage. The Certificate of Insurance shall evidence all required insurances, including Additional Insured and Waivers of

Subrogation. The Respondent shall also provide its policy endorsement indicating the

Town of Guilford’s status as additional insured.

In order to facilitate this requirement for insurance, it is recommended that the

Respondent forward a copy of these requirements to the Respondent’s insurance representative(s).

B. Specific Requirements.

1. Workers' Compensation Insurance. The awarded Respondent shall carry workers' compensation insurance in accordance with the requirements of the laws of the State of

Connecticut, and employer's liability limits of Five Hundred Thousand Dollars

($500,000.00) coverage for each accident, Five Hundred Thousand Dollars

($500,000.00) coverage for each employee by disease, Five Hundred Thousand

($500,000.00) policy limit coverage for disease.

2. Commercial General Liability. With respect to all operations which awarded respondent performs, it shall carry Commercial General Liability insurance providing for a total limit of Two Million Dollars ($2,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this Agreement. Each annual aggregate limit shall not be less than Five Million Dollars ($5,000,000.00). The limit may be provided through a combination of primary and umbrella/excess liability policies acceptable to The

Town of Guilford. Blanket Contractual Liability for liability assumed under this Agreement and all other Contracts relative to the Project.

3. Automobile Liability. With respect to each owned, non-owned, or hired vehicles, the awarded Respondent shall carry Automobile Liability insurance providing One

Million Dollars ($1,000,000.00).

4. Excess Liability Coverage. With respect to the coverage provided by the awarded Respondent for this Project, excess liability insurance will be provided in an amount not less than Five Million Dollars ($5,000,000.00) per occurrence and annual aggregate basis.

5. Aggregate Limits. Any aggregate limits must be declared to and be approved by

Town of Guilford. It is agreed that the awarded Respondent shall notify the Town of

Guilford whenever fifty percent (50%) of the aggregate limits are eroded during the required coverage period. If the aggregate limit is eroded for the full limit, the Respondent agrees to reinstate or purchase additional limits to meet the minimum limit requirements stated herein. Any premium for such shall be paid by Respondent.

RFP/RFQ #5-2526 Page 11 of 17

6. Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to and approved by the Town of Guilford. All deductibles or self-insured retentions are the sole responsibility of the awarded Respondent to pay and/or to indemnify.

The parties agree that the amounts of insurance under this Agreement do not, in any way, limit the Respondent’s liability to the Town of Guilford by virtue of this promise to indemnify and hold the Town of Guilford harmless so that in the event of any settlement of a claim or a judgment in an amount in excess of the amount of insurance coverage carried by the awarded Respondent, the Respondent shall be liable to the Town of

Guilford for the difference, plus all fees and expenses incurred in collecting same, all at the Respondent’s sole cost.

7. Errors and Omissions Insurance. The awarded Respondent shall provide and maintain Errors and Omissions Insurance with minimum limits of $2,000,000 per occurrence/annual aggregate. The policy shall not have a deductible greater than

$50,000.00. Coverage shall be maintained in effect continuously for a period of at least six (6) years from the date of Final Payment by Owner to Respondent.

RFP/RFQ #5-2526 Page 12 of 17

VII. AFFIDAVITS AND FEE PROPOSAL FORM

NON-COLLUSIVE/NON-CONFLICT AFFIDAVIT OF RESPONDENTS

FOR RFQ/RFP # 5-2526 – BENTON’S KNOLL LANDSCAPE PACKAGE

The undersigned bidder, having fully informed themselves regarding the accuracy of the statements made herein certifies that:

1. the bid has been arrived at by the bidder independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment, or services described in the invitation to bid, designed to limit independent bidding or competition;

2. the contents of the bid have not been communicated by the bidder and its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid, and will not be communicated to any such person prior to the official opening of the bid;

3. no Selectman or other officer or employee or person whose salary is payable in whole or in part from the Town of Guilford, nor any immediate family member thereof, is directly or indirectly interested in the Bid/Proposal, or in the supplies, materials, equipment, work or labor to which it relates, or in any profits thereof; and

4. he/she has read the Guilford Code of Ethics, set forth in Chapter 31 of the Code of the Town of

Guilford, which is available on the Town website and he/she agrees on his/her behalf and on the behalf of his/her firm/company that he/she nor his/her firm/company are in violation of the Code with respect to this bid. Bidder further warrants that they will continue to comply with the Guilford Code of Ethics with respect to their obligations under this bid and possible future contract award.

The undersigned further certifies that this statement is executed for the purpose of inducing the Town of

Guilford to consider the bid and make an award in accordance therewith.

Legal Name of Bidder: _______________________________________

Business Name: _____________________________________________

Business Address: ____________________________________________

Signature and Title of Person

NOTARY:

State of Connecticut

County of __________________________

Subscribed and sworn to me this _______ day of _______________, 20______.

____________________________ My Commission Expires _____________

Notary Public Date

RFP/RFQ #5-2526 Page 13 of 17

AFFIRMATIVE ACTION/EEO AFFIDAVIT

For RFQ/RFP #5-2526- BENTON’S KNOLL LANDSCAPE PACKAGE

Concerning Equal Employment Opportunities and/or Affirmative Action Policy

I/we, the respondent, certify to the TOWN OF GUILFORD that:

1. I/we are in compliance with the equal opportunity clause as set forth in Connecticut state law (Executive Order No. Three, http://www.cslib.org/exeorder3.htm).

2. I/we do not maintain segregated facilities.

3. I/we have filed all required employer’s information reports.

4. I/we have developed and maintain written affirmative action programs.

5. I/we list job openings with federal and state employment services.

6. I/we attempt to employ and advance in employment qualified handicapped individuals.

7. I/we are in compliance with the Americans with Disabilities Act.

8. I/we (check one)

________ have an Affirmative Action Program, or

________ employ 10 people or fewer

Legal Name of Bidder: ____________________________________________________

Business Name: ____________________________________

Business Address: ____________________________________

Signature and Title of Person

NOTARY:

State of Connecticut

Subscribed and sworn to me this _______ day of _______________, 20______.

____________________________ My Commission Expires _____________

Notary Public Date http://www.cslib.org/exeorder3.htm

RFP/RFQ #5-2526 Page 14 of 17

VII. FEE PROPOSAL FORM Amended 1/8/2020

Board of Selectmen

Town of Guilford

31 Park Street

Guilford, CT 06437

Attention: Purchasing Department

SECOND FLOOR

Re: RFQ/RFP # 5-2526 BENTON’S KNOLL LANDSCAPE PACKAGE

May 7, 2026 at 3:30 p.m.

BIDDER

Company Name: ___________________________________________________

Address: ___________________________________________________

Telephone: ______________________ Fax: _____________________

E-mail: ___________________________________________________

Contact Person: _____________________________ Title: ______________

To the Board of Selectmen:

We submit for your consideration our RFQ/RFP for the above referenced project. We have read the RFQ/RFP documents and are submitting our RFQ/RFP in full compliance with all terms and conditions except as noted below under “Exceptions.” We acknowledge receipt of all addendums to the bid documents and assume full responsibility to access those addendums from the Town website and/or DAS website, as applicable.

We will provide the following within five (5) business days after receipt of a notice of award from the Purchasing Department:

(i) The requested Certificate of Insurance from the following company:

and

(ii) Payment and Performance Bonds from the following company:

RFP/RFQ #5-2526 Page 15 of 17

FEE PROPOSAL FOR RFQ/RFP #5-2526

Within five (5) business days after receipt of final contract from Town, we will forward to the Purchasing Department one original contract, in a form provided by the Town, executed by an authorized officer.

We agree to perform the work described in the bid specifications within the time period set forth in the specifications for a TOTAL BASE BID amount of:

Write amount in words Write dollar amount

QUANTITY NAME UNIT PRICE 1 TOTAL PRICE 2

TREES

3 Acer rubrum/Red maple

2 Acer saccharum/Sugar Maple

11 Cornus florida/Flowering Dogwood

9 Cupressocyparius x leylandii/Leyland Cypress

2 Quercus palustris/White Oak

3 Amelanchier canadensis/Serviceberry

SHRUBS

40 Buxus microphylla 'Little Missy’ Dwarf Box

Hydrangea paniculata 'Limelight'/Limelight Tree Hydrangea

96 Juniperus conferta 'Blue Pacific'/Blue Pacific Shore Juniper

GROUNDCOVER PERENNIALS

320 Ajuga reptans 'Valfredda'/Chocolate Chip Ajuga

400 Thymus praecox/Creeping Thyme

Plant unit prices shall include unit price, transport, installation, staking and soil amendments (if necessary) and mulching. It is strongly suggested bidders visit the site prior to submitting their bids; adjustments to the budget due to site conditions will not be allowed after the contract is awarded.

Add Alternates:

Cost for one (1) year plant warranty and weekly watering during growing season (if additional) $_____________

Cost for one (1) additional year of watering $_____________

1 Size is shown on planting list 2 Quantities may be adjusted per budget; reasonable plant substitutions may be allowed

RFP/RFQ #5-2526 Page 16 of 17

VIII. CONTRACT

Vendor to supply contract for Town’s review

RFP/RFQ #5-2526 Page 17 of 17

IX. PLANTING PLAN

Under separate cover