RFQ.- Mobile Shelving - 3~1.docx

REQUEST FOR QUOTE

QUOTES MUST BE RETURNED BY: 4/9/2021 10:00 AM

AGENCY: Illinois Department of Veterans’ Affairs

ADDRESS: 4250 N. Oak Park Ave.

CITY/STATE/ZIP: Chicago, IL 60634

CONTACT: Robin Webster

PHONE: 773-824-3875

FAX:

EMAIL: robin.webster2@illinois.gov

The Illinois Department of Veterans Affairs is seeking quotes from a qualified vendor to provide _Medical Shelving Unit and install of unit_____ at 4250 N. Oak Park in Chicago IL.

Specs for Rolling Medical Records Shelving System

SUPPLIES AND/OR SERVICES REQUIRED:

Vendor will provide Mobile Shelving Unit and the installation of the unit for medical records for the IVHC (Illinois Veterans’ Home Chicago) located at 4250 N. Oak Park Ave. Chicago, IL 60634. Vendor shall provide all labor, equipment tools and supplies/materials, maintenance and repairs necessary for mobile shelving unit and the installation of the unit.

· Storage system is to be appropriate for the storage of medical record files. The size of the medical record files that will go on the rolling shelves are 13” long by 9.5” tall. They can be anywhere from ½” to 2” thick.

· Storage system will be made out of metal and painted in a tan, or similar color. Paint will be satin or gloss.

· Space available for the shelves in the records area is approximately 180 inches deep by 19.5 feet wide.

· Shelves should roll on the 19.5-foot axis.

· Shelving system will be manually operated from outside the shelving units.

· Shelves on each 180-inch wall will be single sided, non-movable, attached to the walls of the room using a method that will prevent the shelves from falling.

· All shelves are to have back panels.

· All shelves, uprights, sides, and end panels will have rolled edges for both appearance and safety.

· Shelves should be deep enough to securely hold the file folders specified above.

· Shelf space height should be adequate to hold the file folders specified above standing on their closed side, between 10” and 11” inches tall

· Shelves in all units will be height adjustable every 1” to 1 ½”.

· Shelf units should be of a width and design where they do not sag during use.

· Shelving units should be 72”-78” inches tall.

· Each shelving section will contain two adjustable dividers per shelf.

· The wall mounted, static shelves, shall be enclosed with metal, locking doors. Each vertical section will be keyed separate from the other vertical sections.

· The center rolling shelving sections will be double sided and be approximately 29” wide, total width. The center section will have as many rolling shelving units as possible, yet still allow an aisle width of 42-45 inches.

· Rolling shelves will be on easy rolling casters or wheels and will be balanced as to be easily moved.

MILESTONES AND DELIVERABLES

· Vendor will provide, install, and finish, the needed flooring system for the shelving units.

· Shelving units are to be installed by vendor and will include all work, access ramps, caulk, filler, grout, and other materials, and supplies needed for a “turnkey” shelving installation. Buyer will supply only a clean work area for the installation, no other supplies or labor.

· Vendor is encouraged to visit the installation site to confirm measurements and installation location.

VENDOR / STAFF SPECIFICATIONS:

· Vendor will ensure that its staff will comply with infection control procedures, CDC requirements, IL Department of Public Health requirements, and county health department guidelines as to COVID-19. Vendor will provide 24-hour notice, if possible, before its staff are to have contact with Facility residents or staff pursuant to this contract. Vendor’s staff will abide by any reasonable directives by Facility regarding protective equipment, movement about the facility, contact with Facility residents or staff, or other measures related to infection control. Vendor will provide the results of COVID testing upon request by the Facility. Vendor will promptly notify Facility if any staff members, which have had contact with Facility residents, test positive for COVID-19, or are exposed to COVID-19.

Subcontractors are allowed.

Vendor is encouraged to visit the installation site to confirm measurements and installation location. Please schedule a site visit prior to bid opening date 4/1/2021 @ 10am. Please email robin.webster2@illinois.gov to schedule a visit.

The hours shown here are estimates and are for BID PURPOSES ONLY. They are in no way meant to indicate a minimum or maximum number of hours per year and are in no way meant to guarantee a certain number of repair hours.

VENDOR NAME: Click or tap here to enter text.

VENDOR ADDRESS: Click or tap here to enter text.

VENDOR PHONE#: Click or tap here to enter text.

VENDOR EMAIL: Click or tap here to enter text.

VENDOR FEIN#: Click or tap here to enter text.

VENDOR BIDBUY #: Click or tap here to enter text.

VENDOR’S QUOTE TOTAL: Click or tap here to enter text.

ESTIMATED DELIVERY TIME: Click or tap here to enter text.

DATE: Click or tap to enter a date.

Notes to Vendor: Vendor may attach separate page describing this proposal for supplies or services. Vendor will be chosen taking into consideration the Agency’s need and pricing.

WARRANTY: All product will be new and will carry a minimum 1-year warranty from date of delivery.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY, THE QUOTE MAY NOT BE CONSIDERED. *

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