RFQ_Documentation_N3943026Q1002.pdf

PERFORMANCE WORK STATEMENT for

LABORATORY ANALYTICAL SERVICES WORLDWIDE

PWS Acronyms

ASTM American Society for Testing and Materials

BPA Blanket Purchase Agreement

BRAC Base Realignment and Closure

CCV Continuing Calibration Verification

CERCLA Comprehensive Environmental Response, Compensation, and Liability Act

COR Contracting Officer Representative

CPARS Contractor Performance Assessment Reporting System

CVAA Cold Vapor Atomic Absorption

CWA Clean Water Act

DENIX DoD Environmental Safety and Occupational Health Network and Information Exchange

DERP DoD Environmental Restoration Program

DL Detection Limit

DF Dilution Factor

DoD Department of Defense DoD ELAP DoD Environmental Laboratory Accreditation Program DoD QSM DoD Quality Systems Manual

DQO Data Quality Objective

DTSC California Department of Toxic Substances Control

EDD Electronic Data Deliverables

EPA Environmental Protection Agency eQAPP Electronic Quality Assurance Project Plan

ERPIMS Environmental Resources Program Information Management System

FY Fiscal Year

HHRA Human Health Risk Assessment

HTRW Hazardous, Toxic and Radioactive Waste

ICP Inductively Coupled Plasma

ICV Initial Calibration Verification

IRP Installation Restoration Program

ISO/IEC International Organization for Standardization/ International Electrotechnical Commission

J, TR Estimated

KO Contracting Officer LCS/LCSD Laboratory Control Sample / Laboratory Control Sample Duplicate

LOD Limit of Detection

LOQ Limit of Quantification

MCL Maximum Contaminant Levels

MMRP Military Munitions Response Program MS/MSD Matrix Spike / Matrix Spike Duplicate NAVFAC EXWC Naval Facilities Engineering Systems Command Engineering and Expeditionary Warfare Center

ND Non-Detected

NELAP National Environmental Laboratory Accreditation Program

NIST National Institute of Standards and Technology

PDT Project Delivery Team

PE Performance Evaluation

PFAS Per- and polyfluoroalkyl

PFBS Perfluorobutane Sulfonic Acid

PFOA Perfluorooctanoic Acid

PFOS Perfluorooctane Sulfonate

PM Project Manager

POC Point of Contact

PT Proficiency Testing

Solicitation Package N3943026Q1002

PWS Performance Work Statement

QA Quality Assurance

QAPP Quality Assurance Project Plan

QC Quality Control

QSM Quality Systems Manual

RCRA Resource Conservation and Recovery Act

RSL Regional Screening Level

SDG Sample Delivery Group

SEDD Staged Electronic Data Deliverable

SFO Support for Others

SM Standard Method

SOP Standard Operating Procedure

SW Solid Waste

TBD To Be Determined

TPH Total Petroleum Hydrocarbon

TR Trade Detect

U Non-detect

US EPA United States Environmental Protection Agency

UST Underground Storage Tank

UFP QAPP Uniform Federal Programs -- Quality Assurance Project Plans

VOA Volatile Organic Analysis

VOC Volatile Organic Compound

1.0 BACKGROUND

This performance work statement (PWS) is for analytical services and associated sampling supplies for the Naval Facilities Engineering Systems Command Engineering and

Expeditionary Warfare Center (EXWC), for chemical analysis, toxicity characteristic testing, and air testing. The matrices of interest for analysis are soil, sediment, sludge, dredge slurry, groundwater, surface water, air, soil gas, and other environmental samples. These samples have typically, been collected from research projects, remediation sites, hazardous and toxic waste site cleanup projects, water quality assessment projects, and site assessment projects but also may include materials from other sources. Analytical services will be performed by the Contract Laboratory (herein referred to as the laboratory). The analytical work will primarily be in conjunction with research and development projects, investigations and remediation activities for the Defense Environmental Restoration Programs (DERP), under the Comprehensive Environmental Response, Compensation, and

Liability Act (CERCLA), Resource Conservation and Recovery Act (RCRA), and Clean Water Act (CWA).

2.0 GENERAL DESCRIPTION OF WORK REQUIRED UNDER THIS PWS

This section defines the high-level tasks the Contractor must accomplish to satisfy the requirements of this contract. The Contractor is responsible for implementing its own Quality

Control (QC) program to ensure these objectives are met. The laboratory, operating as an independent Contractor and not as an agent of the Government, shall provide all necessary personnel, equipment, materials, tools, supervision, quality control, and any other items required to obtain technically valid and legally defensible environmental data that will meet or exceed the analytical method criteria listed in the most current version of the DoD Quality Systems Manual (QSM; Version 6.0) and required site-specific Data Quality

Objectives (DQOs) of a project. The laboratory shall use the most recent accredited Solid Waste (SW)-846 version of US EPA Methods and be able to provide sample analyses for all methods listed in Appendix A. The laboratory shall provide sampling supplies and equipment listed in Appendix A. Performance-based objectives (FAR Subpart 37.6) are listed below, and standards listed in Section 9.

2.1 Performance Objective: Contract and Personnel Management

The Contractor shall provide effective management of its staff, key personnel, subcontractors, and vendors to meet all contract requirements. This includes ensuring access to and responsiveness of key personnel to the Government. The Contractor shall ensure that any subcontracted laboratory meets all requirements of the Prime Laboratory as specified in this agreement, including all accreditation and quality system requirements.

2.2 Performance Objective: Project Planning and Documentation

The Contractor shall assist NAVFAC EXWC by supplying the most recent versions of the applicable optimized Unified Federal Policy Quality Assurance Project Plan (UFP-

QAPP) Worksheets for each individual call/project, as requested. The Contractor shall develop, maintain, and provide upon request, detailed and current Standard Operating

Procedures (SOPs) for all analytical methods performed under this contract.

2.3 Performance Objective: Analytical Services and Reporting

The Contractor shall provide all personnel, equipment, materials, supervision, and other items necessary to perform chemical analysis, toxicity characteristic testing, and air testing on environmental samples in accordance with the specified analytical protocols and methods. The Contractor shall prepare and submit accurate, complete, and legally defensible analytical data deliverables for each individual call, formatted to meet project requirements.

Solicitation Package

2.4 Performance Objective: Quality Systems and Accreditations

The Contractor shall establish and maintain a laboratory quality system that conforms to ISO/IEC 17025:2017 as implemented by the most current DoD Quality Systems Manual

(QSM, version 6.0). The Contractor shall obtain and retain all required accreditations, including Department of Defense Environmental Laboratory Accreditation Program (DoD

ELAP), National Environmental Laboratory Accreditation Program (NELAP), and specified state accreditations for the duration of the contract.

2.5 Performance Objective: Instrument and Standards Management

The Contractor shall implement and document a preventative maintenance system for all laboratory and field equipment and maintain traceable records of all instrument calibrations. The Contractor shall ensure the purity, quality, and traceability of all analytical standards and reagents used in analytical operations.

2.6 Ordering Procedures. A blanket purchase agreements (BPAs) will be awarded to a laboratory under this PWS. Individual calls will be issued under the Blanket Purchase Agreement (BPA) as requirements become approved for quantities, locations, and purchase. For each individual call, the laboratory shall make available the project manager and a representative from the sub- contracted laboratory (if applicable) for a kickoff meeting. The purpose of the kickoff meeting is to discuss the specifics of the individual call, the project background, required sampling supplies and their shipment to NAVFAC EXWC or the location samples will be collected, and additional details required for the NAVFAC EXWC project delivery team (PDT) to supply samples of adequate quality for the laboratory. Other topics that may be discussed during the kickoff meeting include unique sampling requirements, unique shipping requirements, weekend receipt of samples, and holding time concerns. The description of work stated herein provides a general understanding of the laboratory's functions to be performed; individual calls will contain the specific performance-based requirements. Technical requirements described herein in no way limit the activities that may be required under the terms of this contract.

2.7 Subcontracting. The prime laboratory must have the capability to provide greater than 50% of the services requested. Services or supplies that the prime laboratory cannot provide, may be sub-contracted to another laboratory or supplies provider with that capability, up to 50% of the services requested. The sub-contracted laboratory shall meet all of the requirements for the prime laboratory as specified in this agreement. For each individual call submitted by NAVFAC EXWC, the prime laboratory shall indicate which analytical services will be sub-contracted, identify the sub-contracted laboratory(s) that will be performing the analyses and provide all pertinent accreditations. Should a sub-contracted laboratory be responsible for only a particular analysis, it will only be required to be accredited for that particular analysis (see Section 3.0). The NAVFAC EXWC Contracting Officer (KO) and/or Contracting Officer's Representative (COR), with input from the NAVFAC EXWC project manager, will provide the laboratory with any site-specific information or requirements prior to issuance of each individual call. Each individual call will define the performance requirements of the laboratory including sampling supplies, analytical services, matrix, turnaround time, Quality Control (QC) requirements, and deliverables. Individual calls may require any combination of the requirements stated in Section 3.0, Section 4.0, and Section 6.0.

3.0 LABORATORY ACCREDITATION AND PROJECT PLANNING REQUIREMENTS

Laboratories performing analyses in support of this contract must have an established and documented laboratory quality system that conforms to International Organization for

Standardization/ International Electrotechnical Commission (ISO/IEC) 17025:2017 as implemented by the most recent version of the DoD QSM. The COR may, at any time, conduct audits (including requests for pertinent data or information that support an environmental laboratory's certifications including compliance with the DoD QSM and may request the results of a single- or double-blind Proficiency Testing [PT] analytical sample). The COR may also request a three phased quality inspection on a project to review the laboratory quality system during the preanalytical, analytical, and post analytical phases. The laboratory shall notify the NAVFAC EXWC COR immediately if there is any change in status of laboratory operations that may affect on-going compliance with the requirements listed in Section 3.1 and Section 3.2. If the COR finds the laboratory is non-compliant, alternative compliant laboratory services shall be utilized until such time as compliance is again demonstrated. Delays due to noncompliance will be at the expense of the Prime

Laboratory to include, but not limited to, costs for resampling, added costs for shipping or rerouting samples, and for additional sampling supplies. NAVFAC EXWC reserves the right to terminate this contract if compliance is not demonstrated in a timely manner thus resulting in an unsatisfactory rating in the Contractor Performance Assessment Reporting

System (CPARS).

3.1 DoD ELAP Accreditation. The prime laboratory must retain current accreditation under the Department of Defense Environmental Laboratory Accreditation Program (DoD ELAP) for a minimum of 50% of all applicable fields of testing bid under this PWS. The laboratory shall be able to subcontract analytical services from an accredited subcontractor for any applicable fields of testing for which the prime laboratory is not accredited. The DoD ELAP provides a means for laboratories to demonstrate conformance to the DoD QSM as authorized by DoD Instruction 4715.15. DoD ELAP accreditation information shall be posted on the DoD Environmental Safety and Occupational Health Network and Information Exchange (DENIX) website by the Prime Laboratory prior to contract award and updated annually under provision of this PWS. Accreditation must be kept up to date for the duration of the contract. If the Prime Laboratory subcontracts to another laboratory, the Prime Laboratory must specify the media, analyte, method, and accreditation for which the subcontracted laboratory is responsible. All data from the subcontracted laboratory shall be provided to the Prime Laboratory in accordance with the analytical deliverable package requirements (see Section 6.0). More information concerning DoD ELAP can be found at https://www.denix.osd.mil/ under Environmental Data Quality Workgroup.

3.2 NELAP and State Accreditations. In addition to DoD ELAP accreditation, the prime laboratory and any subcontractor laboratory shall retain National Environmental Laboratory Accreditation Program (NELAP) accreditation through either a recognized NELAP Accreditation Body or a recognized NELAP Non-Governmental Accreditation Body. It is required that laboratories also hold current accreditation from California's environmental laboratory accreditation program and highly recommended the laboratories also hold accreditation in Utah's and Nevada's environmental laboratory accreditation programs. If a NELAP or a state's accreditation requirement contradicts the DoD ELAP requirements, the DoD ELAP requirements shall prevail.

Solicitation Package

3.3 Unified Federal Policy Quality Assurance Project Plan. The Prime Laboratory shall assist NAVFAC EXWC by supplying the most recent versions of the applicable optimized Unified Federal Policy Quality Assurance Project Plan (UFP-QAPP) Worksheets 12, 15, 23, 24, 25, 28, and 19 & 30 for each individual call/project in an editable format, if requested by NAVFAC EXWC. The worksheets shall be compliant with the DoD QSM and the most recent published version of the analytical method. The worksheets shall include the following information:

: Project / Task Organization A narrative or organizational chart showing key management and analytical personnel (Laboratory Project Manager [PM] and Laboratory

Manager) involved with the analysis as well as lines of communication among all project participants, NAVFAC EXWC, and the laboratory. Any key subcontractors shall be identified.

A : nalytical Method Requirements The laboratory shall establish detection limits (DLs), limits of detection (LODs), and limits of quantitation (LOQs) and complete LOD and LOQ verification studies as described in the DoD QSM Module 4 Section 1.5.2 and have the ability to provide this data upon request. The LOD and LOD verification samples shall be extraction/digestion method specific and instrument specific and shall include any clean-up methods routinely used. Laboratory standard operating procedures (SOPs) numbers must be reported on site-specific QAPPs, the laboratory shall provide the SOPs to NAVFAC EXWC upon request. Due to the proprietary nature of laboratory SOPs, the SOPs will not be available for public release, unless otherwise stated. The SOP must describe the equipment and apparatus utilized and any specific performance requirements associated with it. Further, the SOP shall describe the calibration, calibration verification, method QC elements, their acceptance criteria, and procedures take for corrective actions.

: Quality Control Requirements Provide Quality Assurance (QA)/QC checks done by the laboratory for both field QC samples and internal laboratory QC verification. The laboratory shall ensure that results from the laboratory internal quality control checks are reported in way that they can be easily correlated with their associated batch of samples.

: Corrective Actions Provide a description of corrective actions, range of acceptability, and demonstrate how reestablishment of control is taken when results appear unusual, questionable, or the acceptability range is exceeded.

: Instrument / Equipment Testing, Inspection, and Maintenance Requirements The laboratory will describe the preventative maintenance systems schedule used to ensure proper functioning of all laboratory and field apparatus and equipment. Identify all equipment by the manufacturer's name, model number, and accessories. The laboratory should be prepared to provide the types of inspections, documentation, and testing procedures, etc. required for all equipment.

: Instrument / Calibration and Frequency For all instruments, the laboratory will describe the procedure used for calibrations, the frequency, and the types of calibration verification checks employed. The laboratory shall indicate how the records of calibrations are maintained and are traceable to the instrument and analyses.

The worksheets should include any other applicable information requested by NAVFAC EXWC.

3.4 Key Personnel. Key personnel for this contract include the 1) Laboratory Director or Operations Manager and the 2) Quality Assurance Manager. Both of these positions must be held by experienced individuals, the experience and qualifications of these individuals will be reviewed by the NAVFAC EXWC KO and COR.

SUBSTITUTION OF KEY PERSONNEL

The laboratory shall assign to this contract the person(s) identified as key personnel whose resumes were submitted with the proposal and who are necessary to fulfill the requirements of this contract. No substitutions of key personnel shall be made except in accordance with the following situations:

:Guidance on Substitutions During the first thirty (30) days of the contract performance period, no personnel substitutions by the laboratory will be made unless substitutions are necessitated by an individual's sudden illness, death, or termination of employment. In any of these events, the laboratory shall promptly notify the Contracting Officer and provide information required by the following paragraph below.

: Request for Substitution All requests for substitution must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitution, and any other information required by the Contracting Officer. The NAVFAC EXWC KO or COR will evaluate such requests and promptly notify the laboratory of the approval or disapproval thereof.

4.0 ANALYTICAL PROTOCOLS

4.1 Requested Analyses. A comprehensive list of methods applicable to this contract is provided in Attachment A at the end of this PWS. Within the BPA scope, performance objectives, and noted requirements, the laboratory may propose to use methods alternative to those listed in Attachment A prior to establishment of a BPA, alternative method proposals will be reviewed and approved by NAVFAC EXWC. The laboratory must be able to provide all personnel, equipment, material, tools, supervision, quality control, and any other items necessary to ensure that the analyses are completed. It is understood that a single laboratory may not be capable of performing all analyses on the list. The laboratory shall subcontract methods that it lacks the capability to perform, or lacks accreditation in that specific field of testing, and shall indicate in its proposal which methods it anticipates subcontracting. Any subcontracted laboratory shall meet the same requirements as the Prime Laboratory (See sections 3.1 and 3.2). The subcontracted laboratory named on each call must be approved by the NAVFAC EXWC COR.

4.2 General Analysis Requirements. To ensure that quality data are produced during analyses, systematic QC checks are incorporated into the analyses. Systematic QC checks must be established to allow the review of data quality indicators providing an assessment of both data quality and contract compliance. The following sections outline the requirements for application of these requirements for NAVFAC EXWC projects. It is important to note that significant QC failures are not accepted unless approved by the NAVFAC EXWC COR. Significant QC failures will not be approved for known chemicals of interest for a specified project, so the project plan or UFP-QAPP shall be consulted prior to receiving site samples. Problematic analytes shall be identified prior to sample collection and QC limits adjusted accordingly with approval from the NAVFAC EXWC COR. Chemicals of interest will be specified in the project plan or UFP-QAPP and corrective action shall be taken if the QC criteria are not met. If chemicals of interest have not been established in the project plan or UFP-QAPP, the laboratory shall use the analyte list provided in the DoD QSM to establish system performance and standard quality.

Solicitation Package

4.3 Target Compound Lists. The target analyte list(s) for a project will be identified within the project plan or UFP-QAPP based on project-specific data quality objectives; the analytes listed in the project plan or UFP-QAPP shall be treated as target analytes as defined in the DoD QSM, unless otherwise specified by NAVFAC EXWC. However, when a particular method is specified but the target analyte list for the method is not, the default requirements presented in the DoD QSM shall be applied. For methods not in the DoD QSM, the analyte list in the most recent published method shall be used. Full list spikes are required for all projects analyzed under the requirements of this PWS. If a reduced analyte list is required for a project, only the analytes required for the project need to be spiked and controlled for method performance and corrective action.

4.4 Method Performance. For each method performed, the laboratory shall maintain documentation that demonstrates the laboratory's performance of the method within the sensitivity and precision/bias limits in the DoD QSM. Procedures shall be repeated to demonstrate performance when there is a significant change(s) in the analytical method, instrumentation, or personnel. For each method, the laboratory shall perform and maintain documentation for the following:

Develop a detailed SOP for implementation of that method. All applicable SOPs shall be kept current and represent the laboratory's current implementation of the method. SOPs shall be available for submittal and review at the request of the technical POC for this PWS.

Determine an appropriate DL, LOD, and LOQ for each compound and matrix per the requirements listed in Section 3.3. Current DL/LOD/LOQ values for the most commonly requested EPA methods (EPA 8082A, EPA 8260D, EPA 8270E, EPA 8270E SIM, Draft EPA Method 1633, EPA Method 8330B, EPA 6010D, EPA

6020D, EPA 7470A, EPA 7471B, and EPA 8015D) are required to be submitted to NAVFAC EXWC to demonstrate the laboratory's ability to meet general project specific sensitivity requirements, including but not limited to state and/or Federal Human Health Risk Assessment (HHRA) levels, MCLs, or similar levels.

Analyze samples per the requirements of DoD ELAP accreditation, NELAP accreditation, and US State or Foreign Area requirements (if applicable).

4.5 Analytical Standards Preparation and Traceability. The laboratory shall have, in-house, the appropriate standards for all target analytes. These standards shall be prepared from neat-high purity bulk materials or purchased as certified solutions. A critical element in the generation of quality data is the purity, quality and the traceability of the standard solutions and reagents used in the analytical operations. Primary reference standards and standard solutions used by the laboratory shall be obtained from reliable commercial sources (e.g., National Institute of Standards and Technology [NIST], EPA, etc.) to ensure the highest purity possible. Certificates shall be available upon request that verify each standard's purity or concentration. The use of correction factors for all standards that are not at least 99.9% pure for inorganic analyses and 96% pure for organic analyses are required. Care shall be exercised in the proper storage and handling of all standards and standard solutions. The laboratory shall continuously monitor the purity or quality of reagents and standard solutions through a series of well-documented procedures. Requirements for standards re-preparation shall be based on unacceptable performance. For example, initial calibration standards shall be verified with a freshly prepared Initial Calibration Verification (ICV). For analyses that allow analytical sequence initiation by a Continuing Calibration Verification (CCV) standard, the frequency of standard re-preparation shall be based on whether standard performance is compliant with the method acceptance criteria. The quality of CCVs failing to meet method criterions shall be verified against a freshly prepared CCV standard. In general, stock and working standards shall be checked regularly for signs of deterioration, such as discoloration, formation of precipitates, or change in concentration. All standards and standard solutions shall be fully documented, and documents shall be available upon request by NAVFAC EXWC.

4.6 Analytical Methods Summary. The DoD QSM provides analytical quality control and acceptance requirements for the most common analytical methods. The DoD QSM quality control requirements are listed in Appendix B and the limits for Laboratory Control Sample / Laboratory Control Sample Duplicate (LCS/LCSD) and Matrix Spike / Matrix Spike Duplicate (MS/MSD) recoveries are located in Appendix C. Note that many of the QA/QC principles, policies, and acceptable criteria included in the DoD QSM apply to methods that are not directly addressed in the QSM. Note that requirements in the DoD QSM apply to all current revisions of the listed methods. The project quality control and acceptance requirements for an individual call will be listed in the project plan or UFP-QAPP. If the requirements are not adequately defined in the project plan or UFP-QAPP, then the laboratory shall default to requirements listed in the documents below in the following order:

1. The latest published revision of the DoD QSM;

2. The latest published version of the EPA SW-846 method or other method (if it is not an EPA SW-846 method), or if requirements are not defined in the UFP-QAPP, DoD QSM, or the approved alternate methods;

3. The laboratory's statistically derived quality control limits.

4.6.1 Inorganic Preparatory Methods. In order to ensure comparability of data generated throughout the life of a project or between different laboratories, proper preparatory methods shall be clearly identified for each chemical parameter/matrix and consistent analytical protocols maintained. Preparatory procedures to be employed shall be identified within the project documents. When the method of digestion is not specified, the laboratory shall attempt to obtain this information from appropriate EXWC project technical personnel. In lieu of project specific information, the default preparatory procedures shall follow DoD QSM requirements and/or preparatory methods guidance in EPA SW-846.

Alternative digestion preparatory methods may be proposed to the EXWC project team if there is a known digestion deficiency.

4.6.2 Organic Prepatory Methods. In order to ensure comparability of data generated throughout the life of a project or between different laboratories, appropriate preparatory methods shall be clearly identified for each chemical parameter/matrix and maintain consistent analytical protocols. When the method of preparation is not specified, the laboratory shall attempt to obtain this information from the appropriate NAVFAC EXWC project technical personnel. If no information is provided for the project specific preparatory methods required, the default preparatory procedures shall follow DoD QSM requirements and/or the preparatory methods guidance in EPA SW-846.

4.6.3 Organic Cleanup Methods. When significant non-target interference exists, corrective action shall include implementing appropriate cleanup procedures. Dilution techniques shall not be used in preference to cleanup procedures for organic methods. Professional judgment shall also be used to identify appropriate cleanup techniques to employ with notification to EXWC prior to implementation of the cleanup method. The NAVFAC EXWC project team should be consulted if a silica gel cleanup method is suggested to be implemented to reduce interferences because this could require regulatory approval.

4.6.4 Analytical Process Documentation. The data produced by the laboratory shall provide the primary basis for environmental cleanup decisions and enforcement actions. The data may be challenged in court. Data shall be produced according to the project-specific requirements as specified in the final approved project plan or UFP-QAPP documents. The laboratory shall be aware of these requirements, be able to show that these requirements were met, and may be requested to testify on the authenticity of the data in a court of law.

Documentation that clearly shows how all of the analytical values were obtained shall be maintained. The laboratory shall maintain records documenting all phases of sample handling from sample receipt to final analysis. Accountable documents used by laboratories shall include, but are not limited to, logbooks, chain-of-custody records, sample work sheets, bench sheets, instrument printouts, and other documents relating to the sample or sample analysis. The laboratory shall use a document numbering and identification system for all documents/logs. All observations and results recorded by the laboratory shall be recorded on either preprinted laboratory forms, permanently bound laboratory logbooks, or entered into secure computer systems. To avoid miscommunication, the laboratory shall clearly document all errors, mistakes, and basis for manual integration within the case narrative. Include corrective actions when necessary and provide appropriate peer review of this information. Notification shall be made to the appropriate people such that

Solicitation Package appropriate corrective actions can be initiated. It is recommended that laboratories also maintain an electronic audit trial that clearly shows all changes to data, who made the change, date, and why. Computer systems shall be stablished to maintain the integrity of the data (i.e., verified to ensure accurate capture, processing, manipulation, recording, and reporting of data, configured to restrict access and provide for appropriate backups and audit trails).

4.7 Laboratory Sample Handling Requirements

4.7.1 Sample Receipt. The receiving laboratory's chain-of-custody, sample storage, and distribution for analysis shall be documented per specific laboratory SOPs and project requirements. Individual 'Cooler Receipt Forms' or similar, shall be used by the laboratory for each cooler to verify sample condition, including proper sample containers, volumes, preservation, etc. and document any problems noted. Sample receipt documents and any discrepancies shall be communicated with the NAVFAC EXWC COR or POC within 24 hours of receipt of the samples. It is required that all coolers contain at least one temperature blank, unless otherwise stated in the project plan or UFP-QAPP. The temperature blank shall be a 40-mL Volatile Organic Analysis (VOA) vial (or similar vessel), filled with water, and placed in a representative position inside the cooler. The laboratory shall document when the temperature blank was positioned inappropriately or was not representative of the cooler temperature measurement on the Cooler Receipt Form. The chain-of-custody form, any shipping documents, completed cooler receipt forms, telephone conversation record forms, and any corrective action forms shall be maintained by the laboratory for each shipment and included in the reporting package when the results are submitted.

4.7.2 Sample Storage. The laboratory shall provide an adequate, contamination-free, and well-ventilated workspace for the storage of samples. All samples and the associated extracts shall be stored under conditions that will ensure the integrity and preservation of each sample and demonstrate the area is free from all potential contaminants. Sufficient refrigerator space shall be provided for the proper storage of all samples and the associated extracts. Samples shall not be stored with standards. Samples designated for volatile organic analyses shall be segregated from other samples while samples suspected to contain high levels of volatile organic analytes shall be further isolated from other volatile organic analyses samples. Unless specifically requested on the chain of custody, samples and the associated extracts shall be stored under proper conditions for a minimum of sixty

(60) days after receipt of the final data report for those samples. After that time, the laboratory will be responsible for the proper disposal of the samples and the associated extracts in compliance with all federal, state, and local regulations unless arrangements have been made for the return unused sample portions back to the site.

4.7.3 Sample Security and Tracking. The laboratory shall maintain the integrity of the samples received, the associated extracts, and the data generated. Limited and controlled access to laboratory areas, where samples are stored or analyzed, shall be maintained. If required by the project, the laboratory shall maintain sample and extract chain-of-custody within the laboratory at all times through the use of appropriate documentation and forms, otherwise strict internal chain-of-custody would not be required.

4.7.4 Sample Holding Times. Extraction/digestion holding times shall be defined from the elapsed date/time of sample collection in the field to the date/time when the sample is first exposed to the extraction/digestion solvent. Analysis holding times shall be defined from the elapsed date/time of sample extraction to the date/time of sample analysis. It is required that laboratories maintain documentation that clearly indicates the dates (and times when applicable) for all sample handling/manipulation processes. Samples shall be analyzed as soon as possible after sample collection. Published holding times are generally considered maximum times that samples may be held before analysis and still be considered compliant with method guidelines. Sufficient time shall be allowed for the re-preparation or reanalysis of samples within holding times should calibration, method, or quality control failures occur. For meeting holding have been removed from the sample matrix.

5.0 ENVIRONMENTAL FIELD SAMPLING SUPPLIES

Sample bottles and supplies necessary to sample for the analyses listed in the individual call and any additional supplies listed in the individual call shall be provided to NAVFAC EXWC in a timely matter after the request is made to the laboratory and prior to the sampling event date listed in the call. Upon receipt of the supplies, NAVFAC EXWC will complete an inspection of the supplies to ensure the supplies conform with the individual call, contract and to ensure that the supplies are of acceptable quality. The NAVFAC EXWC COR or POC for the individual Call will notify the laboratory if there are any discrepancies with the supplies. If there are discrepancies, the laboratory shall work with NAVFAC EXWC to ensure the discrepancies are fixed (e.g., provide correct supplies) immediately, at a minimum the discrepancies shall be fixed prior to the dates of the sampling event.

6.0 CONTRACT SUBMISSIONS AND DATA REPORTING

6.1 Data Reporting. Data reports shall include the following requirements, unless specifically wived by the customer:

All required information in ISO/IEC 17025:2017 Clause 7.8.2.1 a-p, an index or a table of contents, a table summarizing samples received, providing a correlation between field sample identification and laboratory sample identification, a case narrative that includes the following information, if applicable:

additions to, deviations, or exclusions from the method;

information on any non-standard conditions that may have affected the quality of the results;

identification of sample results reported under a non-accredited method;

a description of extractions or analyses that were performed outside of holding times;

identification of deviations of any calibration standards or QC sample results from acceptance limits and a discussion of the associated actions taken by the laboratory to address the deviations;

a list of preparation batches for which no matrix spike and/or duplicate were performed due to lack of adequate sample material;

occurrence of analytes for which manual integration occurred.

LOQ and associated precision and bias at the LOQ, where the determination of precision & bias at the LOQ is required;

before and after chromatographs of analytes for which manual integration occurred including the justification for the change

Solicitation Package the LOD and LOQ verification data when the infrequent method option described in Module 4 of QSM 6.0 is used records of customer approval and technical justification for any waiver from QSM requirements shall be included in all affected reports all QC required by the method and specified in the applicable Appendix B Table, including acceptance criteria used by the laboratory;

chain of custody records;

records generated by the laboratory which detail the condition of the samples upon receipt at the laboratory (e.g., sample cooler receipt forms, cooler temperature, and sample pH);

records of communication with the customer associated with actions taken or quality issues;

records of sample compositing done by the laboratory;

sample preparation records, including start time and date of the first and last sample;

standard traceability;

instrument output (raw data) instrument run logs or sequence run logs;

a sample result summary form for each field sample reported by the laboratory that includes the following information:

field sample identification as written on custody form;

laboratory sample identification; 7.8.2.1.hh.3 preparation batch unique identifier;

matrix;

date and time sample collected if the laboratory performs sampling or if provided by the customer;

date and time sample prepared;

date and time sample analyzed;

data file name;

method identification for all preparation, cleanup, and analytical methods including the version number;

unique instrument identification;

DL, LOD, and LOQ; if determined and applicable, adjusted for sample-specific factors which impact calculation of sample results;

sample-specific factors (e.g., sample aliquot or weight of soil/sediment, final extraction volume, dilution factor, and percent moisture or percent solids);

identification when reported results are converted from the as-sampled basis (e.g., dry weight);

surrogate recovery with control limits;

concentration units;

the result for each target analyte from the lowest dilution that met all QC acceptance criteria; and analyte or parameter with the Chemical Abstracts Service (CAS) Registry Number, if available, for all requested analytes including non-detects.

The following shall be implemented in addition to ISO/IEC 17025:2017 Clause 7.8.3.1. 7.8.3.1.f

When analytical nonconformances occur, and samples cannot be reanalyzed, the laboratory shall qualify associated sample results in the report. The laboratory shall unambiguously define the data qualifiers used within the report, and their use shall be consistent with any project-specific requirements (e.g., the contract, and project-planning documents). Within the report, data qualifiers shall be located immediately adjacent to the analyte results to which they apply.

The following shall be implemented in addition to ISO/IEC 17025:2017 Clause 7.8.7. 7.8.7.4

Opinions and interpretations expressed in reports shall be contained in the case narrative.

6.1.1 Reporting Detected Concentrations. Depending on documentation in the project plan or UFP-QAPP, results detected above the DL but below the LOD shall be flagged by the laboratory on the laboratory report with a "J, TR" [estimated, trace detect] value. If an analyte result is detected above the LOD but below the LOQ the result will be flagged as "J"

[estimated].

Nondetected results will be reported as < LOD and flagged with a " " [nondetect]. The LOQ shall be set at or above the concentration of the lowest initial calibration standard and U within the calibration range. All detected concentrations shall be reported as actual detected values corrected for % moisture (dry weight) if reporting values for solid/soil samples.

Reported concentrations and reporting limits shall be corrected for any sample dilutions for both solid and liquid matrices. The sample dilution factor (DF) shall be clearly reported with each sample.

The following sections describe the requirements for analytical data packages.6.2 Data Deliverables.

6.2.1 Data Package Format. The definitive data package format allows for the review of the data by an independent organization. As discussed in more detail below, the definitive data package shall include at a minimum a cover sheet, table of contents, case narrative, the analytical results, sample management records, internal laboratory QA/QC information, and information for third-party review. The case narrative shall specifically address but is not limited to: all abnormalities and deviations that may affect data quality of analytical results, any issues in the data package that potentially affect the usability of the data, identification of samples for which manual integration was necessary, numerical results that were outside the limits of quantitation, and/or any other factor that could affect sample results. The laboratory data package shall be organized such that the analytical results are reported on a per batch bases unless otherwise specified. The final report should have a full complement of laboratory qualifiers as well as definitions for those packages shall contain all the items specified for analytical data report in the most current DoD QSM. The individual call will further specify the requirements of the data package, but the laboratory shall be capable of reporting all information required to complete a Stage 4 data validation as described in the DoD QSM version 6.0.

Solicitation Package

6.2.2 Electronic Data Package Deliverables (PDF). Electronic data package deliverables will be as specified by NAVFAC EXWC. Unless otherwise specified, default data packages for this PWS will include Stage 2 data validation reported by sample delivery group (SDG) provided in bookmarked Adobe "pdf" file format submitted electronically by email or submitted via an agreed upon alternative electronic submission method.

6.2.3 Electronic Data Deliverable Format (EDD). EDDs are required for individual calls. EDDs may be requested in each individual call as a Staged Electronic Data Deliverable (SEDD) format, an Excel file format, and/or another agency's format. EDDs submitted by the laboratory are required to be error-free, in complete agreement with the hardcopy (or .

pdf) data, and include all results, units, methods, and instrument quality control data. The laboratory should perform a QC check of the electronic data file for accuracy. The laboratory will not have met this obligation if submitted EDDs have errors identified. The laboratory shall be required to correct any discrepancies between the two reports. Each individual call will define the necessary EDDs to be provided with the deliverables. If EDDs are not specified in the individual call, the default EDD deliverable format is the SEDD

5.2 format (stage 2a) and MS Excel in conjunction with the most current version of the DoD QSM valid values. If the laboratory has the capabilities to provide SEDD Stage 2B, 3, or 4, provide a separate table indicating costs associated with the deliverables.

6.2.4 Submittal Approval Process. EDDs and laboratory data packages shall be provided in the format specified in the individual call as soon as available, all deliverables shall be provided within the turnaround time specified in the individual call. If a turnaround time is not specified in the individual call, the standard turnaround time for providing deliverables is up to 21 calendar days from sample receipt. The deliverable turnaround time begins when the laboratory has received all the samples for an individual call. If an individual call contains multiple sampling events, the deliverable turnaround time begins when the laboratory has received all the samples for the specific sampling event on the individual call. If the data is of sufficient quality and completeness, NAVFAC EXWC will notify the laboratory of approval. Approval begins when all of the deliverables have been received for an individual call. If any discrepancies are found during the data review, NAVFAC EXWC will notify the laboratory of deficiencies to determine corrective measures.

7.0 CONTRACTOR MANPOWER REPORTING

The Prime Laboratory shall report all labor hours (including subcontractor labor hours) required for performance of services provided under this via a secure data collection site.

Reporting inputs shall be for the labor executing during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

8.0 COMMUNICATION AND RESPONSIVENESS

The laboratory shall identify the project manager who has primary responsibility for project coordination of analyses and supplies for each individual call. The project manager or designee shall respond to NAVFAC EXWC telephone or e-mail requests for information within two business days. When a short turnaround time for analyses or supplies are required for an individual call, the laboratory manager or designee shall respond to requests on short notice. The laboratory manager shall communicate any expected schedule delays or data quality issues to NAVFAC EXWC COR as soon as they are identified. Unresolved issues may result in the failure to meet the minimum requirements in this PWS or the associated individual call.

9.0 PERFORMANCE STANDARDS AND ACCEPTABLE QUALITY LEVELS

This section establishes the performance standards and their corresponding Acceptable Quality Levels (AQLs) for the objectives listed above (Sections 2.1 - 2.5). The Government will conduct Quality Assurance (QA) surveillance to determine if the Contractor's performance meets these standards; the Government will maintain a Quality Assurance Surveillance Plan (QASP) for regulatory compliance. Failure to meet an AQL may result in negative incentives, such as a negative CPARS rating, a request for a formal corrective action plan, or withholding of payments in accordance with the payments clause terms.

9.1 Performance Standard (Timeliness):

UFP-QAPP Worksheets are submitted by the agreed-upon deadline for each individual call.

AQL: 95% of worksheet submissions are on-time per quarter.

9.2 Performance Standard (Quality):

Submitted UFP-QAPP worksheets are complete and accurate, requiring no more than minor corrections by the Government.

AQL: 95% of worksheet submissions are accepted by the Government upon first review.

9.3 Performance Standard (Timeliness):

Notifications of Key Personnel substitutions are within the allowable timeframe specified in the PWS.

AQL: 100% of required notifications for Key Personnel substitution are submitted timely.

9.4 Performance Standard (Quality):

The Contractor demonstrates effective management of the contract and communication with the Government.

AQL: 95% customer satisfaction as measured by the absence of valid, formally documented customer complaints received by the COR per quarter.

9.5 Performance Standard (Timeliness):

Final analytical data reports are delivered within the turnaround time specified in the individual call.

AQL: 95% of all reports are delivered on or before the due date per quarter.

Solicitation Package

9.6 Performance Standard (Quality):

Analytical deliverables are technically valid, legally defensible, and conform to the format and content requirements of the individual call, requiring no significant corrections. AQL: 95% of deliverables are accepted by the Government without requiring resubmission due to significant errors.

9.7 Performance Standard (Quality):

The Contractor's internal Quality Control (QC) checks meet the acceptance criteria defined in the DoD QSM, the analytical method, or the project specific UFP-QAPP. AQL:

98% of all internal laboratory QC checks associated with project samples are within acceptance limits.

9.8 Performance Standard (Cost Control):

The Contractor takes required corrective actions for QC failures at no additional costs to the Government.

AQL: The Government incurs zero additional costs for re-analysis or corrective actions resulting from the Contractor's failure to meet QC criteria.

9.9 Performance Standard (Quality):

The Contractor maintains all required laboratory accreditations (DoD ELAP, NELAP, State) without lapse.

AQL: 100% compliance; there are no lapses in required accreditations during the contract period of performance.

Item Supplies/Service Quantity Unit Unit Price Amount

Blanket Purchase Agreement for Laboratory Analyses Services Ordering may continue for five years, upon annual renewals Pricing set by ELIN Series (9000 - 9004)

Pricing Arrangement: Firm Fixed Price

Each

9000 See Exhibit: A Pricing Year 1

Each

9001 See Exhibit: B Pricing Year 2

Each

9002 See Exhibit: C Pricing Year 3

Each

See Exhibit: D Pricing Year 4…