RFQ document.pdf

REQUEST FOR QUALIFICATIONS

Issued By

COUNTY OF PEORIA

PURCHASING DIVISION

PEORIA COUNTY COURTHOUSE

324 MAIN ST * ROOM 501

PEORIA, ILLINOIS 61602

PHONE (309) 672-6931

Sealed proposals will be received at the Purchasing Office, Peoria County Courthouse, Peoria, Illinois until

November 6, 2025 at 2:00 PM for the goods or services described herein.

HHUUDD LLEEAADD HHAAZZAARRDD CCOONNTTRROOLL AANNDD HHEEAALLTTHHYY HHOOMMEESS PPRROOJJEECCTT FFYY2266

RFQ #30-03-25

Company Name ______________________________

TABLE OF CONTENTS

LEGAL NOTICE

GENERAL INFORMATION

CONTRACTOR HANDBOOK - APPENDIX B

APPENDIX 1 - APPLICATION TO BECOME A CONTRACTOR

APPENDIX 2 - SAMPLE AGREEMENT PCBH / CONTRACTOR

APPENDIX 3 - HUD SCOPE ITEM DEFINITIONS & COST SHEET

APPENDIX 4 - CHANGE ORDER

APPENDIX 5 - INSURANCE REQUIREMENTS

APPENDIX 6 - 7 - DAY NOTICE OF COMMENCEMENT

APPENDIX 7 - REQUIRED WORK PRACTICES

APPENDIX 8 - LEAD SUPERVISOR WRITTEN ASSURANCE STATEMENT

APPENDIX 9 - INVOICE

APPENDIX 10 - WAVIER OF LIEN

BOND INFORMATION

GENERAL INSTRUCTIONS TO BIDDERS

COUNTY OF PEORIA SIGNATURE SHEET*

REFERENCES*

NON-COLLUSION AFFIDAVIT*

EEO INFORMATION

FORM CC -1*

*These forms must be included with your bid or proposal. The EEO Certificate will only be required of the awarded vendor(s). If applying for EEO certification or recertification, please include a copy of the CC-1 form being sent to the City of Peoria. If you have a current EEO certification number, include the certification number on the Signature Sheet where indicated.

See "EEO Information" for further explanation.

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

The County of Peoria is currently accepting qualification statements for the following goods or services:

HUD LEAD HAZARD CONTROL AND HEALTHY HOMES PROJECT

FY26

RFQ # 30-03-25

Qualification statements will be received until:

November 6, 2025, by 2:00 p.m.

At the following location:

Peoria County Courthouse Purchasing Office

324 Main ST RM 501 Peoria IL 61602

Bid documents and information may be obtained at https://www.bidnetdirect.com/illinois/peoriacounty http://www.peoriacounty.org/

GENERAL INFORMATION

INTRODUCTION

The County of Peoria is currently accepting qualification statements/ proposals from qualified vendors for RFQ # 30-03-25 HUD Lead Hazard Control and Healthy Homes Project FY26.

RESPONSE INFORMATION

Sealed statements/proposals – one signed original and two copies of original – will be accepted by the County of Peoria, Purchasing Division, 324 Main Street, Room 501, Peoria, Illinois, 61602, until 2:00 p.m. on November 6, 2025. Statements/proposals shall be submitted in a sealed envelope or package with the RFQ name and number, and the due date and time marked on the outside. The vendor's name and return address should also be included on the outside of the envelope.

Submissions received after the stated date and time will not be considered. Faxed statements/proposals will not be accepted. Statements/proposals will be opened, and respondents publicly recorded immediately following the closing time set for the receipt of submissions.

AWARD OF RFQ

The RFQ will be awarded to the lowest responsive responsible vendor(s) who meet all requirements listed in the RFQ. These are minimum specifications. The County of Peoria reserves the right to award to either a single or multiple vendors. The County reserves the right to waive technicalities and accept the submission(s) that best suits its needs.

QUESTIONS*

All questions regarding this RFQ must be submitted in writing. Questions must be received by the Purchasing Office no later than October 23, 2025 at 2:00 p.m. All inquiries must be submitted on the BidNet website - https://www.bidnetdirect.com/illinois/peoriacounty

No questions will be answered in person or by phone.

*Vendors may not contact any other County Departments or Staff with inquiries regarding this RFQ.

Schedule of Events:

RFQ Issued: October 9, 2025 Questions due: October 23, 2025 by 2:00 p.m.

Qualification packet/bids Due: November 6, 2025 at 2:00 p.m.

HUD Lead Hazard Control and Healthy Homes Program

Contractor Handbook

APPENDIX B

January 1, 2026 – December 31, 2026

1. Introduction

In November of 2024, the Peoria City/County Health Department (PC/CHD) received $6 million from the U.S. Dept. of Housing and Urban Development (HUD) in Lead-Based Paint Hazard Control and Healthy Homes Supplemental funding. Contractors applying for PC/CHD's Lead Hazard Control and Healthy Homes program are subject to HUD guidelines, policies, and rules as well as federal, state and local laws. PC/CHD estimates 240 projects to be completed by September 30, 2028 or until all funds have been exhausted.

The HUD Guidelines may be downloaded at:

http://portal.hud.gov/hudportal/HUD?src=/program_offices/healthy_homes/lbp/hudguideline s Peoria County Property Maintenance Codes can be found at:

http://library.municode.com/index.aspx?clientId=11309

In order to fulfill a need for Lead Abatement Contractors in Peoria County, PC/CHD will offer initial and refresher classes for both Lead Supervisor and Lead Worker trainings if minimum enrollment is met. Classes are only offered to those companies who have completed the application and RFQ package.

(EPA-RRP classes are not offered)

2. Applying to be a Lead Hazard Removal Contractor

The Peoria County Purchasing Department requires the application and supporting documentation listed in Section A be submitted to their office by 2:00 p.m. on November 6, 2025. Any application/RFQ package received after the deadline will not be accepted (no exceptions will be made).

Additionally; Section B contains further information, forms and licensing that is required before being awarded a Lead Hazard Control and Healthy Homes Project.

A. Peoria County Purchasing Department Requirements: All of the following documents, along with the application/RFQ package are to be completed in full and submitted by 2:00 p.m. on November 6, 2025:

1. Complete Application to Become Active Contractor (Appendix B-1)

2. HUD Scope Item Descriptions and Costs (Appendix B-2)

3. Signature Sheet (General Instructions)

4. Non-Collusion Affidavit (General Instructions)

5. References (General Instructions)

6. Form CC-1/EEO (General Instructions)

B. Lead Safe Program: All of the following documents are to be completed and submitted to the Program Manager in order to receive projects. Program staff will not be responsible for notifying contractors of missing and/or incomplete requirements prior to this deadline. Note:

once all information has been received, contractors are placed on an Active Contractor List.

1. Insurance Declaration Page verifying minimum coverage (Appendix and General Instructions) PC/CHD must be listed as additional insured

2. Lead Abatement Contractor License from Illinois Department of Public Health http://www.idph.state.il.us/illinoislead/index.htm

3. Lead Supervisor and Worker licenses from all employees who will be at the job site

(Illinois Department of Public Health) http://www.idph.state.il.us/illinoislead/index.htm

4. EPA Lead-Safe Certified Firm License (RRP) http://www.epa.gov/lead/pubs/renovation.htm http://portal.hud.gov/hudportal/HUD?src=/program_offices/healthy_homes/lbp/hudguidelines http://portal.hud.gov/hudportal/HUD?src=/program_offices/healthy_homes/lbp/hudguidelines http://library.municode.com/index.aspx?clientId=11309 http://www.idph.state.il.us/illinoislead/index.htm http://www.idph.state.il.us/illinoislead/index.htm http://www.epa.gov/lead/pubs/renovation.htm

5. EPA-RRP Certificates from trained supervisor

6. City of Peoria EEO Annual Certificate of Compliance (General Instructions) http://www.peoriagov.org/equal-opportunity/

7. Sexual Harassment Policy, Drug-Free Workplace statement, and Statement of Ability.

(General Instructions)

3. Contract and Change Order

All Contracts comprise of: Agreement between County Board of Health and Contractor (appendix B), Scope of Work utilizing the HUD Scope Item Descriptions and Costs (appendix B-3), and reference to this Contractor Handbook.

The Lead Hazard Control and Healthy Homes Program may use one of the following methods to award projects under this program. Listed below are the methods which may be used:

Option 1: Contracts assigned through lowest quote: The Program Manager will email a detailed Scope of Work with project location, date and time for a “walk-through” to all contractors from the Active Contractor List. The contractor must accept the invitation, via email and within 48 hours. If a contractor does not respond, they will not be eligible to attend the walk-through. All quotes are due at the Program Managers’ office Seven calendar (7) days from the walk-through by 9:00 am. The contractor with the lowest quote will be awarded the project. If it is determined that more than one contractor has the lowest quote, the Program Manager will make the final decision. Once awarded, the contractor has fifteen

(15) days to start the project and ten (10) days to complete it and achieve a clearance.

Note: If the Program Manager believes that all quotes are excessive, those quotes will be rejected, and another walk-through will be scheduled.

Option 2: Contract assigned through rotation using negotiated costs: The Lead Safe Program offers an optional procedure to obtain fair Scope Item costs. If all active contractors have a consensus for reasonable costs per Scope Item Description through negotiation; all active contractors will receive projects via a Contractor Rotation List. The list will offer the next available Scope of Work to the next available contractor. Contractors will be moved to next available after completing a project(s). If all contractors have at least 2 projects under contract, the rotation will continue as default rotation. All Scopes of Work and Contracts will be drafted utilizing these negotiated costs. The scope item will have the location, item, measurements/amount, total value and defined expectations of completion. The contractor will verify all information on the Scope of Work before accepting the project. Any measuring errors must be presented to the Program Manager for verification and change. Once the Scope of Work is accepted, the contractor will be responsible to complete the project “as is”.

The contractor has five (5) days to accept the project. Acceptance of the project must be made through email or fax to the Program Manager. Fax: 309-679-6174 or email:

leadsafe@peoriacounty.org. Once accepted, the contractor has ten (10) business days to sign the contract after they accept the project and fifteen (15) days to start the project, five (5) days to complete interior work and ten (10) days to complete entire project and request a clearance. Due to supply issues, the 15 day start time frame from accepting the project will be waived with the approval from the Program Manager.

http://www.peoriagov.org/equal-opportunity/ mailto:leadsafe@peoriacounty.org

Change Orders Contractors will not receive compensation for any unapproved changes and/or repair made without prior approval from the Program Manager. Any quotes determined unreasonable will be rejected. All unforeseen and additional repairs not on the Scope of Work must be coordinated through the Program Manager. These modifications will be submitted on a Change Order (Appendix B-4).

4. IDPH Notice of Commencement

A Notice of Commencement (Appendix 6) is required by IDPH from the contractor at least seven

(7) calendar days prior to beginning of all lead work. The start date will be derived from the Notice of Commencement defining the dates for all work. When the contractor sends the Notice of Commencement to IDPH, a copy of the Notice of Commencement must be provided to, the Peoria City/County Health Department lead program team, preferably via email at leadsafe@peoriacounty.org.

5. Required Work Practices and Serious Violations

The Program Manager monitors all projects several times during mitigation. All work must be in compliance with federal, state, and local governing regulations, authorities, and codes. These include, HUD Guidelines, EPA (40 CFR Part 745), OSHA (29 CFR 1926), IDPH (410 ILCS 45/), Peoria Building Codes and other project specifications.

IDPH, HUD and EPA (examples)

A. Worksite Preparation must be carried out as called for in IDPH, HUD and EPA's Guidelines.

1. Pre-Cleaning

2. Poly must be put down in all pathways to and from work areas

3. Poly must be properly secured to the floor/ground/walls to prevent paint chips and dust to escape the work area

4. Ventilation systems must be contained including HVAC, windows doors etc

5. When preparing for window replacement, a rigid barrier (plywood or equivalent) must be placed on the inside of the window, so that the interior of the house is not considered a work area.

B. Wet Methods: Lead painted surfaces must be kept wet (moist) while they are being scraped or manually sanded.

C. Occupant Protection Plan: All non-licensed individuals are prohibited within the lead containment area. A copy of the Occupant Protection Plan is required at the job site.

D. Cleaning Procedures: All cleaning should be conducted using IDPH's HUD and EPA cleaning guidelines. This includes following the daily cleaning procedures.

E. Lead Abatement Waste must be handled as follows:

1. All paint chip debris should be double bagged for disposal before exiting the contained area.

2. All lead painted components should be kept in a closed and locked container while on site.

3. All lead-based paint debris (chips and components) must be disposed of in a municipal solid waste landfill.

OSHA Requirements

A. Respiratory Protection: If applicable, all workers should be wearing the appropriate respiratory protection equipment as required by OSHA.

B. Protective Clothing: All workers should be wearing the appropriate protective clothing as required by OSHA.

1. Shoe covers should be worn in the work area at all times until the project passes clearance.

mailto:leadsafe@peoriacounty.org

2. Protective suits, including gloves, must be worn whenever lead paint is being disturbed.

C. Removing Protective Clothing: Workers cannot exit the work area while still wearing protective clothing. Removed protective clothing must remain inside the work area (on plastic) and disposed of in plastic bags.

D. Housekeeping: Daily cleaning of the work areas is required to keep the area as free as practicable of accumulations of lead dust and debris.

E. Hand Washing Facilities: An operating hand washing facility is always required on the job site. The facility must be located just outside the containment area. A pressure sprayer is not considered an acceptable hand washing facility. All water used for cleaning or hand washing must be passed through a five (5) micron filter before it is released.

F. Signs and Labeling: All work areas and containers must have the appropriate signs and labels as required by OSHA. Barrier tape must be used to designate exterior work areas and the tape should be kept in place until the project receives clearance. When the family has not been relocated, barrier tape must be used for interior rooms that are awaiting clearance results.

Serious Violations Non-compliance of Lead Hazard Control and Healthy Homes Program:

A. Work Knowledge: If it is determined by the Program Manager that a contractor cannot perform the job functions related to the Scope of Work (e.g. window replacement, siding installation) and/or the work is not in compliance with the HUD Guidelines, Peoria Building Codes and Property Maintenance Code, will be cause for removal from the Lead Hazard Removal Program. The contractor will be issued a Stop Work Order. The contractor must collect all of their personal property and clean the worksite. The contractor will be removed from the Lead Hazard Removal Program.

B. Safety Violations: Violation of work practices as required by IDPH, HUD, OSHA, EPA, and PC/CHD will be cause for removal from the Lead Hazard Control and Healthy Homes Program. Examples of violations include: Plastic containment violations, unlicensed workers on the job site, dry cutting/sanding, uncontained lead components outside work area, leaving any tools or debris at the job site overnight including paint chips. The contractor will be issued a Stop Work Order. The contractor must collect all of their personal property and clean the worksite. The contractor will be removed from the Lead Hazard Removal Program.

C. Excessive time to complete projects: the contractor has fifteen (15) days to start work, five

(5) days to complete interior work and ten (10) days to complete entire project and request a clearance. After twenty (20) working days from start, the contractor will be issued a Stop Work Order. The contractor must collect all of their personal property and clean the worksite. The contractor will be removed from the Lead Hazard Control and Healthy Homes Program.

A formal letter outlining these issues will be mailed to the company. The owner will have an opportunity to discuss these issues with the Program Manager. During this time, the contractor will be non-active pending a final decision by PC/CHD. The job will be completed by another contractor. Payment to each contractor for the completed work will be determined by the Program Manager and addressed through a project Change Order amending the original contract amount.

Any contractor who is formally removed from the Lead Safe Program will not be eligible to participate for three (3) years from the removal date.

6. Clearance Testing

Step 1: The contractor will schedule the final job inspection and clearance testing with the Program Manager 24-hour in advance. The Program Manager is not responsible to set up the clearance testing with neither homeowner nor tenant.

Step 2: The Program Manager will collect the Lead Supervisor Written Assurance Statement (Appendix B-8) and then verify the Scope of Work has been completed.

Step 3: The Program Manager or other PC/CHD staff will then conduct the clearance test. If areas are visible with paint chips, dust, debris or residue; the clearance will not be performed.

The contractor will have to clean these areas.

Where Wipes Are Taken As directed by IDPH and HUD, the contractor is responsible for cleaning 100% of all horizontal surfaces in all work areas, adjacent areas, and pathways to work area. This includes corners, closets, windowsills, tops of baseboards/trim, furniture, owner's personal property and other areas where dust may have accumulated.

a. Adjacent Area is six (6) feet of the area outside of the containment work zone.

b. Pathway is the route taken from the entryway to the work area(s) and between work area(s).

c. A clearance wipe is representative of the entire work area and the possible lead dust levels. Dust wipes are taken in a spot that looks least likely to have been cleaned well.

This is referred to as "worst case representative sampling". If the worst case spot passes clearance, then the odds are good that the rest of the area will also pass.

Program Manager will notify the contractor of the results from the clearance testing by emailing a copy of the results to the contractor along with the clearance report. Clearance level is < 10 μg/ft² for interior floors, < 40 μg/ft² for interior/exterior porch floors, and < 100 μg/ft² for all other horizontal surfaces. If the clearance testing fails, all room/areas that fail the permissible limits will require re-cleaning and re-testing. Another clearance must be completed with-in three

(3) days of notification (fees will be assessed after day 3). Re-cleaning and re-testing must continue until all work areas are below IDPH permissible limits.

Fines/Fees

• All failed clearances will incur a $100.00 fee.

• A clearance must be retaken with-in three (3) days of notification of failure; a $100.00 fee per day thereafter.

• Contractor requests a clearance but is not ready will incur a $100.00 fee per visit.

NOTE: The Program Manager may waive any fee/penalty for reasonable explanations or situations.

Common Locations of Clearance Samples

INTERIOR

Work Areas Minimum number of wipes: 1 Floor, 1 Sill & 1 Trough in four

(4) work area (rooms)

Adjacent Areas and Pathways One (1) Floor (Entryway or Porch)

Door only containment Two (2) Floor on each side plus 1 pathway [minimum number of wipes is three (3)]

EXTERIOR

Exterior dust samples Porches, decks and balconies and/or solid surface areas which appear not to be clean

Soil Samples Any soil in work area which does not appear to be clean or covered during mitigation

7. Invoices

PC/CHD staff will generate an invoice and payment authorization utilizing the Contract, Change Order, and any fees assessed from project violations. All forms must be received and signed in order to process payment. Payment will be made to the contractor within thirty (30) business days from clearance confirmation. PC/CHD will notify the contractor when their check is ready to pick-up. At that time, the contractor will sign the Project Invoice (Appendix B-9) and Lien Waiver (Appendix B-10).

8. Appendices

1. Application to Become Active Contractor

2. Agreement between County Board of Health and Contractor

3. HUD Scope Item Descriptions and Costs

4. Change Order

5. HUD Insurance Requirements

6. IDPH Notice of Commencement

7. Occupant Protection Plan

8. Lead Supervisor Written Assurance

9. Invoice

10. Lien Waiver

All questions must be answered, and the data given must be clear and comprehensive. If necessary, questions may be answered on separate, attached sheets. The Contractor may submit any additional information desired.

1. Company Name _________________________________________________________

2. Address ________________________________________________________________

__________________________________________ Phone ( )___________________

Fax ( )___________________

3. When organized? ________________________________________________________

4. If a corporation, where incorporated? ________________________________________

5. How many years has your company been engaged in the Lead Abatement contracting business under the present firm or trade name? __________________________________

6. Contract on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion). If no contracts are on hand, please indicate below.

7. Type of work generally performed by the company.

8. Has your company ever failed to complete and work awarded? ____________________

If so, where and why? _____________________________________________________

9. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed.

Appendix 1 - Application to Become a Contractor

10. List your major equipment available for this contract.

11. List experience in construction work similar in importance to this project.

12. Financial Reference: (Must list two) Reference name, address and phone number.

13. Work Reference: (Must list two) Reference name, address and phone number.

Parts 14, 15, 16 and 17 must be completed by all contractors.

14. Will your company, upon request, fill out a detailed financial statement and furnish any other information that may be required? _____________________

15. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested in verification of the recitals comprising this Statement of Contractor’s Qualifications.

By: _____________________________________________ Date: _________________

16. Social Security # __________________________________

17. FEIN # (if applicable) ______________________________

AGREEMENT BETWEEN PEORIA COUNTY BOARD OF HEALTH

AND

Company Name

This Agreement, made and entered into this _____ day of _______________________, 202X, by and between the Peoria County Board of Health DBA Peoria City/County Health Department, (hereafter “PC/CHD”) and,________________________________, its executors, administrators, successors or assigns (hereafter “CONTRACTOR”).

WITNESSETH:

WHEREAS, the PC/CHD needs to eliminate lead poisoning in the County of Peoria; and WHEREAS, CONTRACTOR is ready, willing and able and has the experience, training and equipment to provide services for lead paint mitigation and residential repair; and WHEREAS, upon mutual promises one to the other, the PC/CHD and the CONTRACTOR agree as follows:

I. PROPERTY: address

II. ATTACHMENTS DEEMED PART OF CONTRACT

General Instructions to Bidders, CONTRACTOR’S Non-collusion Affidavit and Lead Hazard Removal Contractor Handbook are attached hereto respectively as Exhibits A, B and C are incorporated herein by “reference” and are made part of this Agreement. The CONTRACTOR certifies they received these attachments when awarded their first project and retained for reference on all future projects. These contract documents represent the entire and integrated contract between the parties hereto.

If there are any inconsistencies between Exhibits A, B and C and Paragraphs I through XIV of this Agreement, the terms of Paragraphs I through XIII shall control.

III. WORK TO BE PERFORMED BY CONTRACTOR

CONTRACTOR shall perform all work in Exhibit D (hereafter the “SCOPE OF WORK”). The contractor awarded the job will measure and verify all scope items and will be responsible for any errors after “Acceptance”.

IV. COMPENSATION

PC/CHD shall pay CONTRACTOR for the WORK completed within 30 days thereafter all required documentation has been and submitted and approved by the program manager. Payment will be made pursuant to Exhibit D (awarded Scope of Work) for $.

Appendix 2 - Sample Agreement

V. EQUAL EMPLOYMENT OPPORTUNITY

CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, or because of the attainment of age Forty (40) years, or handicap unrelated to bona fide occupational qualifications, or status as a disabled veteran or Vietnam Era veteran. CONTRACTOR will take affirmative action to comply with the provisions of Section 6.5-51 of the Peoria County Purchasing Ordinance.

CONTRACTOR will distribute copies of its commitment not to discriminate to all persons who participate in recruitment, screening, referral and selection of job applicants, and prospective job applicants.

CONTRACTOR agrees that the provisions of Section 6.5-51 of the Peoria County Purchasing Ordinance are hereby incorporated into this Agreement by reference, as if they were set out verbatim. CONTRACTOR further agrees that the provisions of the Illinois Human Rights Act (775 ILCS 5/1-101 et. seq.) as hereinafter amended, are hereby incorporated into this Agreement by reference and made a part hereof.

In addition to remedies and notwithstanding any other remedies the parties may have under this Agreement or at law, the PC/CHD may recover from CONTRACTOR by set-off against the unpaid portion of the contract price the sum of Fifty Dollars ($50) per day as liquidated damages and not as a penalty, for each day that CONTRACTOR fails to comply with the affirmative action provisions of this Agreement as determined by the Director and the Peoria County Affirmative Action Committee. This said sum being fixed and agreed upon by and between the PC/CHD and CONTRACTOR because of the impracticability and extreme difficulty of affixing and ascertaining the actual damages which the PC/CHD would sustain in the event of such a breach of contract and said amount is agreed to be the amount of damages which the PC/CHD would sustain.

VI. INDEPENDENT CONTRACTOR RELATIONSHIP

The parties specifically agree and understand that CONTRACTOR is an independent contractor.

The employees or agents of CONTRACTOR are not now nor shall they be deemed to be employees of the PC/CHD and the employees of the PC/CHD are not now nor shall they be deemed to be employees of CONTRACTOR.

VII. CERTIFICATION ELIGIBILITY

CONTRACTOR certifies by executing this Contract that CONTRACTOR is not barred from contracting with any unit of State or local government as a result of a violation of 720 ILCS 5/33E- 3 or 720 ILCS 5/33E-4.

VIII. NOTICE

Any and all notices provided for herein shall be given in writing as follows:

To the PC/CHD: Monica Hendrickson Public Health Administrator Peoria City/County Health Department 2116 N. Sheridan Road Peoria, IL 61604

To CONTRACTOR: Contractor Address Peoria, IL 61604

IX. INDEMNIFICATION AND INSURANCE

The CONTRACTOR shall indemnify and save harmless the PC/CHD, its employees, officers and officials against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of the PC/CHD and shall defend, indemnify and save harmless the PC/CHD, its employees, officers and officials from any and all claims, demands, suits, actions or proceedings of any kind or nature, including but not limited to Court costs, reasonable attorney fees and other costs of litigation including workmen’s compensation claims by anyone whomever resulting from or arising out of the CONTRACTOR’S operations in connection herewith, including operations of subcontractors and acts or omissions of employees or agents of the CONTRACTOR or its subcontractors, but not including acts or negligence by the PC/CHD or its agents. Insurance coverage specified herein constitutes the minimum requirements, and said requirements shall in no way lessen or limit the liability of the CONTRACTOR under the terms of the contract. The CONTRACTOR shall procure and maintain, at its own cost and expense, any additional kinds and amounts of insurance that, in its own judgment, may be necessary for its proper protection in the prosecution of the work.

CONTRACTOR shall carry comprehensive general liability insurance in the amount of not less than $1,000,000 for each occurrence and automobile public liability and property insurance in the amount of not less than $1,000,000 for each occurrence. CONTRACTOR shall also carry workers’ compensation insurance as required by State statute. Evidence of said insurance shall be furnished to the PC/CHD and the CONTRACTOR shall include the PC/CHD on its insurance policy naming the PC/CHD as an additional insured. CONTRACTOR shall provide proof satisfactory to the PC/CHD that the PC/CHD is included as an additional insured party on CONTRACTOR’s insurance policy for any liability to said public entity arising out of CONTRACTOR’S performance of its duties hereunder. Said proof shall be provided prior to the CONTRACTOR performing any work under this contract. Failure to maintain insurance will be cause for the PC/CHD to cancel the contract.

X. ASSIGNMENT

The CONTRACTOR shall not assign, transfer, convey or otherwise dispose of this contract, or its right to execute it, or its right, title or interest in or it or any part thereof, unless the PC/CHD's previous written consent is obtained.

XI. SEVERABILITY

If any portion of this Agreement shall be, for any reason, invalid or unenforceable, the remaining portion or portions shall, nevertheless, be valid or enforceable and carried into effect, unless to do so would clearly violate the present legal and valid intention of the parties hereto.

XII. TERM

This Agreement shall commence on the date signed by PC/CHD Administrator. Each project must be completed as noted on the IDPH Notice of Commencement and in fulfillment of the Lead Hazard Removal Contractor Handbook.

XIII. WAIVER

No delay or omission by any party in exercising any right, power, or privilege under this Agreement shall impair that right, power or privilege, nor shall any single or partial exercise of any right, power or privilege preclude any further exercise of that right, power, or privilege, or the exercise of any other right, power or privilege.

XIV. ENTIRE AGREEMENT

This Agreement and the attachments hereto contain the entire agreement between the parties with respect to the subject matter hereof. No change or modification of this Agreement shall be valid unless the same be in writing and signed by the parties. No waiver of any provisions of this Agreement shall be valid unless the same be in writing and signed by the person or party to be charged.

PEORIA CITY/COUNTY HEALTH DEPARTMENT

By: ________________________________ By: ________________________________ Monica Hendrickson Contractor Public Health Administrator

Date: ______________________________ Date: _______________________________

HUD SCOPE DEFINITIONS 2025

Lead Paint Mitigation

1. Window Replace under 100 UI $___________each

All Windows will be installed from the exterior of the dwelling: Install plastic containment on the interior of the window opening and cover plastic with a rigid barrier such as plywood. Window must be a double hung, U-factor 0.35 vinyl window with half screen. Remove existing aluminum. Remove/replace any rotted window components. Wet scrape all lead paint.

Vacuum lead chips/dust. Caulk all joints. Install window per manufactures instructions. Install insulation where necessary.

Wrap exterior window components with aluminum coil stock. Caulk all exterior joints including edge of casing to siding or J channel. Ensure proper operation of window and clean glass. Prime and paint all wood components with gloss or semi-gloss latex interior paint. Follow Peoria Building Codes and all EPA/HUD containment requirements.

2. Window Replace over 100 UI $__________each All Windows will be installed from the exterior of the dwelling: Install plastic containment on the interior of the window opening and cover plastic with a rigid barrier such as plywood. Window must be a double hung, U-factor 0.35 vinyl window with half screen. Remove existing aluminum. Remove/replace any rotted window components. Wet scrape all lead paint.

Vacuum lead chips/dust. Caulk all joints. Install window per manufactures instructions. Install insulation where necessary.

Wrap exterior window components with aluminum coil stock. Caulk all exterior joints including edge of casing to siding or J channel. Ensure proper operation of window and clean glass. Prime and paint all wood components with gloss or semi-gloss latex interior paint. Follow Peoria Building Codes and all EPA/HUD containment requirements.

3. Tempered Window Replace under 100 UI $___________each All Windows will be installed from the exterior of the dwelling: Install plastic containment on the interior of the window opening and cover plastic with a rigid barrier such as plywood. Window must be a double hung, U-factor 0.35 vinyl window with half screen. Remove existing aluminum. Remove/replace any rotted window components. Wet scrape all lead paint.

Vacuum lead chips/dust. Caulk all joints. Install window per manufactures instructions. Install insulation where necessary.

Wrap exterior window components with aluminum coil stock. Caulk all exterior joints including edge of casing to siding or J channel. Ensure proper operation of window and clean glass. Prime and paint all wood components with gloss or semi-gloss latex interior paint. Follow Peoria Building Codes and all EPA/HUD containment requirements.

4. Tempered window Replace over 100 UI $__________each All Windows will be installed from the exterior of the dwelling: Install plastic containment on the interior of the window opening and cover plastic with a rigid barrier such as plywood. Window must be a double hung, U-factor 0.35 vinyl window with half screen. Remove existing aluminum. Remove/replace any rotted window components. Wet scrape all lead paint.

Vacuum lead chips/dust. Caulk all joints. Install window per manufactures instructions. Install insulation where necessary.

Wrap exterior window components with aluminum coil stock. Caulk all exterior joints including edge of casing to siding or J channel. Ensure proper operation of window and clean glass. Prime and paint all wood components with gloss or semi-gloss latex interior paint. Follow Peoria Building Codes and all EPA/HUD containment requirements.

5. Window Paint Stabilize $___________each Remove storm windows and aluminum. Remove/replace any rotted window components. Wet scrape all loose paint. HEPA vacuum all surfaces for paint chips, dust and debris then wash with detergent solution, rinse, and let area dry. Install insulation if necessary. Prime and paint all wood components with gloss or semi-gloss latex interior paint; caulk all relevant areas with an approved exterior acrylic caulk. Top coat with Ecobond Lead Defender Paint (or similar) paint for any friction points. Match the color to existing components. Wrap exterior window components with .027 aluminum coil stock. Caulk all exterior joints including edge of casing to siding or J channel. Ensure proper operation of window and clean glass.

6. Plexiglas window/ Paint Stabilize $___________each Remove/replace any rotted window components. Wet scrape all loose paint. HEPA vacuum all surfaces for paint chips, dust and debris then wash with detergent solution, rinse, and let area dry. Prime and paint all wood components with gloss or semi-gloss latex interior paint; caulk all relevant areas with an approved exterior acrylic caulk. Top coat with Ecobond Lead Defender Paint (or similar) paint for any friction points. Match the color to existing components. Wrap exterior window components with .027 aluminum coil stock. Caulk all exterior joints including edge of casing to siding or J channel. Ensure proper operation of window and clean glass.

Appendix 3 - HUD Scope

7. Enclose Window Opening $___________each Remove/replace any rotted damaged areas. Stabilize all loose structural components with appropriate fasteners. Wet scrape all loose paint. Frame the opening to accept 1/2 plywood. Install R-13 insulation. Mark or stencil the words "Lead Paint" 4' in all directions. HEPA vacuum all surfaces for paint chips, dust and debris. Enclose entire wall opening to corners per code ensuring a dust-tight seal. Weatherize all exposed wood.

8. Entry Door $___________each Remove existing door. Wet scrape all lead paint. Vacuum lead chips/dust. Install embossed paneled, pre-hung, insulated, metal door including magnetic weather stripping, interlocking threshold, wide angle peep site (If applicable; match light on door which was on existing). Install new dead bolt and entrance locksets. Repair any damage to wall and surrounding surfaces. Wet scrape all lead paint. Vacuum lead chips/dust. Re-trim opening to match existing. Repair, prepare, and prime/paint all wood components with approved exterior paint or stain/finish.

9. New Door Slab $___________each Remove door slab. Follow Peoria Building Codes and all EPA/HUD containment requirements. Wet scrape jamb/trim then caulk/repair where necessary. Install matching door slab. Replace Door Stop. Adjust door shape, size and operation to eliminate door friction and contact. Clean door jamb/trim with detergent, rinse, let dry. Prime and paint all wood components with gloss or semi-gloss latex interior paint; caulk all relevant areas with an approved exterior acrylic caulk. Top coat with Ecobond Lead Defender Paint (or similar) paint for any friction points. Color and finish must match house. Install door knob per manufacture instructions.

10. Pre-hung Door $___________each Remove casings and door components. Repair all loose wall and structural components with appropriate fasteners. Wet scrape all loose paint. HEPA vacuum all surfaces for paint chips, dust and debris then wash with detergent solution, rinse, and let area dry. Install pre-hung door and casings with similar product if available. Prime and paint with gloss or semi-gloss latex interior paint. Match the color to existing components. Install new lockset if necessary per manufacture instruction.

11. Door Stabilize $___________each Follow Peoria Building Codes and all EPA/HUD containment requirements. Wet scrape jamb/casing/trim then caulk/repair where necessary. Replace Door Stop. Adjust door shape, size and operation to eliminate door friction and contact. Clean door jamb/casing/trim with detergent, rinse, let dry. Prime and paint all wood components with gloss or semi-gloss latex interior paint; caulk all relevant areas with an approved exterior acrylic caulk. Top coat with Ecobond Lead Defender Paint (or similar) paint for any friction points. Color and finish must match house. Install door knob per manufacture instructions.

12. Interior Wall repair (over 2 sq ft) $___________sq ft Wet scrape all loose paint. Repair/replace any damaged areas. HEPA vacuum all surfaces for paint chips, dust and debris.

Wash with detergent solution, rinse, and let area dry. Apply superior base primer. Paint with semi-gloss or better superior grade paint. Match the color to existing components.

13. Enclosure - Wall/Ceiling $___________sqft Remove/replace any rotted damaged areas. Stabilize all loose structural components with appropriate fasteners. Wet scrape all loose paint. Mark or stencil the words "Lead Paint" 4' in all directions. HEPA vacuum all surfaces for paint chips, dust and debris. Enclose entire wall or ceiling to corners per code ensuring a dust-tight seal. Apply compound and/or texture. Primer then paint with superior grade paint. Wall must be smooth or textured with nice appearance. Match the color to existing components.

14. Interior Non Friction Paint Stabilize $___________sqft Follow Peoria Building Codes and all EPA/HUD containment requirements. Repair/replace any damaged areas. Wet scrape all loose paint. HEPA vacuum all surfaces for paint chips, dust and debris. Wash with detergent solution, rinse, and let area dry. Apply superior base primer. Apply acrylic caulk to all relevant areas. Paint with semi gloss or better superior grade paint. Match the color to existing components.

15. Interior Friction Paint Stabilize $___________sqft Follow Peoria Building Codes and all EPA/HUD containment requirements. Remove/replace any rotted damaged areas.

Stabilize all loose structural components with appropriate fasteners. Wet scrape all loose paint. HEPA vacuum all surfaces for paint chips, dust and debris. Wash with detergent solution, rinse, and let area dry. Apply exterior base primer. Caulk all relevant areas with an approved exterior acrylic caulk. Apply Ecobond Lead Defender Paint (or similar) paint on all components. Match the color to existing components.

16. Exterior Paint Stabilize $___________sqft Follow Peoria Building Codes and all EPA/HUD containment requirements. Remove/replace any rotted damaged areas.

Stabilize all loose structural components with appropriate fasteners. Wet scrape all loose paint. HEPA vacuum all surfaces for paint chips, dust and debris. Wash with detergent solution, rinse, and let area dry. Apply exterior base primer. Caulk all relevant areas with an approved exterior acrylic caulk. Prime and paint all wood components with gloss or semi-gloss latex interior paint; caulk all relevant areas with an approved exterior acrylic caulk. Top coat with Ecobond Lead Defender Paint (or similar) paint for any friction points. Match the color to existing components.

17. Baseboard/Casing Replacement $___________lnft Follow Peoria Building Codes and all EPA/HUD containment requirements. Remove baseboard and/or casings. Repair all loose wall and structural components with appropriate fasteners. Wet scrape all loose paint. HEPA vacuum all surfaces for paint chips, dust and debris then wash with detergent solution, rinse, and let area dry. Replace baseboard and/or casing with similar product if available. Prime and paint with gloss or semi-gloss latex interior paint.

18. Stain Floors $___________sqft Follow Peoria Building Codes and all EPA/HUD containment requirements. Remove/replace any rotted damaged areas.

Stabilize all loose structural components with appropriate fasteners. Buff the entire floor using the wet scrape method and 80-grit, non-woven, 16" floor buffer pads. HEPA vacuum then mop using a 3-bucket system or disposable wipes, changing rinse water every 250 SF. After surfaces are dry, HEPA vacuum again. Apply two coats of acrylic latex deck enamel or water based poly coating per manufacturer's specifications. Color to match existing.

19. Stain Doors $___________each Follow Peoria Building Codes and all EPA/HUD containment requirements. Stabilize all loose structural components with appropriate fasteners. Adjust door shape, size and operation to eliminate door/jamb friction and contact. Use the wet sand method on the entire components. HEPA vacuum then mop using a 3-bucket system or disposable wipes, changing rinse water every 250 SF. After surfaces are dry, HEPA vacuum again. Apply two coats of acrylic latex enamel or water based poly coating per manufacturer's specifications. Color to match existing.

20. Stain Baseboards/Casings $___________ln ft Follow Peoria Building Codes and all EPA/HUD containment requirements. Remove/replace any rotted damaged areas.

Stabilize all loose structural components with appropriate fasteners. Use the wet sand method on the entire components.

HEPA vacuum then mop using a 3-bucket system or disposable wipes, changing rinse water every 250 SF. After surfaces are dry, HEPA vacuum again. Apply two coats of acrylic latex enamel or water based poly coating per manufacturer's specifications. Color to match existing.

21. Stair Enclosure $___________each Wet scrape all lead paint. Vacuum lead chips/dust. Mark “LEAD PAINT” on tread and riser. Install “Full width’ rubber stair tread with integrated noising or carpet runner on treads and risers using approved manufactures adhesives. Paint and/or stain stringers, skirting and other wood materials with 2 coats of approved enamel to all exposed surfaces. Color to match existing. No Staples will be visible at time of Clearance.

22. Stair - Handrail/Guardrail Replace $___________ln ft Wet mist, remove handrail/guardrail system. HEPA vacuum any paint chips, dust and debris. Option 1: Construct new railing system using stock newel posts, handrails and balusters to match existing as closely as possible. Prime and top coat with premium acrylic latex or stain and apply 2 coats of polyurethane. (Discuss choices of in-stock colors with Owner not tenant.)Option2: Pre-made iron rails may be used if code compliant. Paint color should be discussed with property owner.

23. Landing Enclosure $___________sqft Remove/replace any rotted wood. Stabilize all loose structural components with appropriate fasteners. Wet scrape all loose paint. HEPA vacuum all surfaces for paint chips. Enclose deck with marine grade plywood using exterior adhesive and nailed to meet code. Install exterior carpet or linoleum per manufacture instructions. Replace trim or other product as required to seal the enclosure from moisture or dust release.

24. Fascia Aluminum $___________lnft If applicable, remove existing gutters. Remove/Replace any rotted wood. Stabilize all loose structural components with appropriate fasteners. Wet scrape all lead paint. Vacuum lead chips/dust. Mark components "Lead Paint" 4' on center or 10' linear feet. Wrap the exterior components with aluminum coil stock. Caulk all exterior joints including edges ensuring full encapsulation. Color to match existing. Reinstall gutters.

25. Wrap/Enclose Surface $___________sqft If applicable, Vacuum lead chips/dust. Mark components "Lead Paint" 4' on center or 10' linear feet. Wrap the exterior components with aluminum coil stock. Caulk all exterior joints including edges ensuring full encapsulation. Color to match existing.

26. Vinyl Siding $_________square Remove/replace any rotted wood. Stabilize all loose structural components with appropriate fasteners. Wet scrape any loose and peeling paint and mark or stencil the words "Lead Paint" 4' in all directions. Apply a non-woven moisture barrier with taped seams to enclose the lead paint. Protect enclosure with approved vinyl siding (style and color to be chosen by homeowner from limited selection). Follow all manufactures instructions on nailing and weatherization. Install fanfold as necessary for flat appearance and stability. Enclose all lead painted trim with vinyl or aluminum coil stock, form to fit, secured with appropriate fasteners and seal all edges and joints with approved exterior latex caulk. HEPA vacuum any visible paint chips, dust and debris.

27. Soffit - Vinyl Non-Vented $_________sq ft Remove/replace any rotted wood. Stabilize all loose structural components with appropriate fasteners. Wet scrape any loose and peeling paint and mark or stencil the words "Lead Paint" 4' in all directions. Follow all manufactures instructions on nailing and weatherization. Enclose all lead painted trim with vinyl and seal all edges and joints with approved exterior latex caulk. HEPA vacuum any visible paint chips, dust and debris.

28. Porch Floor Enclosure $___________sqft Remove/replace any rotted wood. Stabilize all loose structural components with appropriate fasteners. Wet scrape all loose paint. HEPA vacuum all surfaces for paint chips. Mark components "Lead Paint" 4' on center or 10' linear feet. Enclose deck with treated plywood using exterior adhesive and screws to meet code. Install exterior carpet per manufacture instructions. Replace trim or other product as required to seal the enclosure from moisture. Match the color to existing components or Property Owners choice. No visible staples.

29. New Porch $___________sqft Permit is required: Follow Peoria Building Codes and all EPA/HUD containment requirements. Remove all wood flooring and supports. Stabilize all remaining loose structural components with appropriate fasteners. HEPA vacuum all areas for paint chips. Contact Program Manager if footings or supports are substandard for the project. Build a new structured floor system 16"oc. Install 1x6 deck boards with not to exceed 1/4 gap. Allow for expansion of deck boards. Replace trim or other product as required to seal the enclosure from moisture.

30. Porch -Replace post $___________each Permit is required: Confirm height and load requirements. Follow Peoria Building Codes and all EPA/HUD containment requirements. Contact Program Manager if footings or supports are substandard for the project. Remove column.