RFQ DES 2025-06.pdf

Request For Qualifications 2024 Squam Lakes Watershed Management Plan Implementation Phase II:

Stormwater Management for Ice House Creamery (Squam Lakeside Farm) on Little Squam Lake, Holderness, NH

Squam Lakes Association

Contact:

Cole Beale

Director of Conservation

534 Us Route 3

Holderness NH 03245 cbeale@squamlakes.org

2025 Squam Watershed Management Plan Phase II

Introduction:

The Squam Lakes Association (SLA) has been awarded a Watershed Assistance Grant from the New Hampshire Department of Environmental Services (NHDES) during their FY2024 competition. The SLA has prepared this Request for Qualification (RFQ) in cooperation with the NHDES to solicit submittals from qualified engineering contractors to provide the deliverables requested in the subject Scope of Work.

Project Description:

Little Squam Lake is a 408-acre waterbody located in the Squam Lakes Watershed in central New Hampshire. This project is implementing stormwater best management practices (BMPs) at the number one priority site identified in the Squam Watershed Management Plan (SMWP), the shoreline areas at the Ice House Creamery (formerly Squam Lakeside Farm). Stormwater from the completely built out housing development up gradient from the Ice House Creamery is transported off of dirt roads through pipes and swales to multiple location on the Ice House property. Adjacent to Little Squam Lake and US Route 3, this site is pivotal to preventing stormwater and pollutants from entering the lake. The location has a total watershed area of approximately 40 acres. During periods of rainfall or snowmelt, stormwater and its pollutants are carried directly to the Ice House Creamery parking area. From there, the runoff travels along US Route 3, funneling into storm drains and flowing unfiltered into Little Squam Lake. During severe storms, runoff may move forcefully enough to run directly across US Route 3, over the shoreline edge, and into the lake.

Selection Procedure:

A. Required Qualifications Submissions

Applicants are required to submit one electronic copy as a PDF of their qualifications package. PDF documents should be email to Cole Beale (cbeale@squamlakes.org). The submission, including all listed components below, shall be 15 pages in length at maximum and not include a cost estimate.

BMP construction is anticipated to commence in the fall of 2025.

Qualification packages shall include the following components as described below.

1. Name, address, brief history, and description of the firm.

2. Description of the project team, including project ream organization, team member resumes, special qualifications or certifications, and their anticipated level of involvement in each phase of the project as described in the Scope of Work.

3. Related projects, areas of expertise, and experience:

a. Include a description of other projects the firm has done that are similar in nature to this one.

b. Provide a list of references including names, titles, and contact information.

4. Description of the firm’s approach to performing the tasks detailed in the Scope of Work and described in the project description, including a timeline and discussion of the relative effort anticipated to be expanded each object and task.

Responses should demonstrate and document that the individual/firm has the professional experience to proceed with the work tasks as described in the scope of work in the RFP. A complete and timely submittal as described in this RFQ is required for the submittals to be considered.

B. Selection Criteria

Selection will be based on the assessment of the qualifications package to meet the following criteria.

1. Specialized Experience of the Project Team

a. Overall experience directly related to the successful completion of similar watershed restoration projects;

b. Experience with the design and installation of stormwater BMPs, including specific experience with the type of practices detailed in the Scope of Work;

c. Experience with development of Site-Specific Project Plans, Operation and

Management Plans, BMP load reduction modeling, HydroCAD, and Pollutants Controlled Reports as required by the United States Environmental Protection Agency (USEPA) and NHDES;

d. Familiarity and/or experience with the Squam Lakes Watershed;

e. Demonstrated ability to complete work within the available budget and schedule and

f. Knowledge of the local, state, and federal permits and authorization required for stormwater management and BMP implementation projects in New Hampshire.

2. Project Personnel and References

a. Principal team members’ roles and participation levels, availability, qualifications, and experience; and

b. Reference check responses.

3. Project Approach

a. Demonstrated strong understanding of the scope of work, project schedule, and expected deliverables outlined in the RFQ.

Squam Lakes Association reserves the right to request interviews with any or all applicants. Scope, schedule, and fee negotiations shall proceed with the next highest ranked firm and so on until an agreement is reached.

C. RFQ Questions

Questions concerning this RFQ must be submitted via email to Cole Beale (cbeale@squamlakes.org) by March 14, 2025. SLA will not respond to telephone inquiries about the RFQ. Any questions about this RFW raised by an individual/firm will be answered in a summary digest. The summary digest will be provided to those who contact SLA before February 28, 2025, at

4pm. The summary digest will be provided via email no later than March 12, 2025, to all who requested it to be on the response list.

D. Timeline

• February 28, 2025: RFQ Release

• March 14, 2025: Deadline for submitting questions about this RFQ (4:00 pm)

• March 17, 2025: Q&A summary digest distributed to those who have requested

• March 21, 2025: Deadline for receipt of qualification packages to this RFQ (4:00 pm)

• March 28, 2025: Final selection of contractor and notifications to all firms.

E. Disclaimer

This RFQ does not commit SLA to award a contract or pay any costs incurred during the preparation of any submittal. SLA reserves the right to reject any or all the submittals while adhering to applicable laws. SLA also reserves the right to eliminate the need for the selected firm to complete one or more tasks, pending the outcome of preceding related tasks or issues.

To participate in the project and receive payment, the selected firm will be required to enter in a contract which stipulates that the contractor is eligible to receive federal funding and certifies compliance with State and Federal rule related to grant funded projects.

Scope of Work:

Deliverable 1: Completion of final site design plan acceptable to NHDES

Tasks: Coordinate with SLA to compile site topography, soils, land use and/or other information to be used to develop HydroCAD or other design models for conceptual designs. Complete conceptual designs for bioretention systems including connections to infrastructure along Route 3.

Work with SLA to obtain design reviews from all stakeholders including the NH department of Transportation and work stakeholders’ preferences into final selected options.

Deliverable 2: Approved wetland/shoreland permit(s)

Tasks: Work with SLA to secure all permits necessary from the Town of Holderness and State of New Hampshire.

Deliverable 3: Completion of Site-Specific Project Plan (SSPP)

Tasks: Work with SLA to develop and obtain NHDES approval for a Site-Specific Project Plan (SSPP) describing how pollutant load reduction will be estimated for this project.

Deliverable 4: Construction of stormwater management Best Management Practices (BMPs).

Tasks: Following the approved NHDES final design plan, provide oversight to SLA and Ice House during the BMP construction phase that includes being onsite during critical phases of the project.

Coordinate the subcontractor’s complete construction mobilization, project construction, and construction supervision.

Deliverable 5: Develop an O&M plan for each system constructed.

Tasks: Working in cooperation with SLA, complete an O&M plan that includes the type and frequency of maintenance required for the long-term operation of the BMPs.

Deliverable 6: Final pollutant control reports (PCR) prepared for submission to NHDES.

Tasks: Complete a PCR that includes every implemented BMP within one month after the construction phase.

Appendix A: Map of Squam Watershed. White line depicts watershed borders. Blue pin is on the Squam Lakeside Farm (Ice House Creamery) location.

Appendix B: Satellite image of Squam Lakeside Farm (Ice House Creamery) with drawings to show proposed locations of stormwater systems.