RFQ-DCP-25-25 Specifications - FINAL.pdf

RFQ-DCP-25-25

Drug Test Kits Specifications

1. DESCRIPTION

a. Dutchess County (The County) intends to purchase drug test kits to be used on-site. These drug test kits are used by various departments within Dutchess County government to determine if an individual is using the substances outlined in section 2b.

2. TECHNICAL SPECIFICATIONS

a. The awarded vendor will provide the on-site drug test kits as specified in section 2b below.

b.

SUBSTANCE DESCRIPTION CUTOFF LEVEL ITEM NUMBER

12 panel 12 panel cup multiple ECOII-37124 W/AD2-ETG

14 panel 14 panel cup multiple PREPL-DUD6144N!

9 panel 9 panel saliva multiple ASC-PREM-17105 alcohol 1 panel dip card 300 ng/ml WET-25 alcohol 1 panel dip card 300 ng/ml WETG-300 alcohol 1 panel dip card 500 ng/ml PREDX-ETG-114N amphetamine 1 panel dip card 1000 ng/ml WAM-25 benzodiazapine 1 panel dip card 300 ng/ml WBZ-25 buprenorphine 1 panel dip card 10 ng/ml WBU-25 cocaine 1 panel dip card 300 ng/ml WCO-25 fentanyl test strips for liquid or powder 10 ng/ml WFT-ST25 fentanyl 1 panel dip card 10 ng/ml PREDX-FEN-114 fentanyl 1 panel dip card 10 ng/ml WFT-25 fentanyl 1 panel dip card 25 ng/ml PREDX-FEN-114N

K2 1 panel dip card 20 ng/ml WK220-25

K2 1 panel dip card 25 ng/ml DISP-DOA-K2

K2 1 panel dip card 50 ng/ml PREDX-K2-114N kratom 1 panel dip card 250 ng/ml PREDX-KRA-114N kratom 1 panel dip card 250 ng/ml KRA-250 kratom 1 panel dip card 300 ng/ml ASUD-KRA marijuana 1 panel dip card 50 ng/ml HDTH-114 marijuana 1 panel dip card 50 ng/ml WTH-25 methadone 1 panel dip card 300 ng/ml WMT-25 methamphetamine 1 panel dip card 1000 ng/ml WMA-25 opiate 1 panel dip card 300 ng/ml WOP-25 oxycodone 1 panel dip card 100 ng/ml WOX-25

PCP 1 panel dip card 25 ng/ml WDPC-114

PCP 1 panel dip card 25 ng/ml WPC-25 psilocybin 1 panel dip card 300 ng/ml PSIL-300

DUTCHESS COUNTY

Division of Central Services

RFQ-DCP-25-25 Page 1 of 5

c. These item numbers serve as references to define the acceptable standard. For an item to be considered an approved equal, the offered item must align with the specifications and meet the requirements outlined in section 2b. The final determination of whether an item qualifies as an approved equal, rests with Dutchess County.

d. Any exceptions to these specifications will be submitted on company letterhead as part of the quote submission. No exceptions will be made during the contract term.

e. All items and estimated quantities on the Quote Proposal Form, CS-2, are for quote purposes only and do not oblige the County to purchase such items or quantities.

3. MATERIALS

a. All materials will be newly manufactured.

4. AWARD

a. The award of this quote will be to the responsive, responsible vendor with the lowest total price per line item or per aggregate, whichever is in the best interest of the County.

b. If there is a discrepancy between the unit price and the total price on the Quote Proposal Form, CS-1, the unit price will prevail.

c. Dutchess County reserves the right to award to single or multiple vendors. If multiple awards are made, the primary award will be made to the most responsible vendor with the lowest quote based on the guidelines stated in section 4a under the provisions of these terms and in compliance with these specifications. The next vendor (secondary) in succession will be the responsible vendor with the next lowest quote with the same criteria as the primary awarded vendor. If necessary, a tertiary awarded vendor may also be awarded following these same guidelines.

d. Dutchess County reserves the right to reject any and all quotes if in the best interest of the County.

e. Similar or related items may be added to or deleted from the list throughout the contract term depending on the needs of the County.

f. Dutchess County reserves the right to require the vendor to supply any additional information deemed necessary to determine the awarded responsive, responsible vendor and further waive any minor informalities deemed to be in the County’s best interest.

g. Dutchess County reserves the right to terminate any contract and use an alternative or secondary source if the awarded vendor becomes unable to perform.

5. CONTRACT TERM

a. The contract will be for a period of one (1) year from the award date. The contract may be extended for four (4) one (1) year renewal options, under the same terms and conditions, if mutually agreed upon as per section 8, price adjustments, of these specifications.

6. DELIVERY

The awarded vendor is to furnish all materials under the terms of these specifications and contract:

a. within ten days of order placement

b. delivered F.O.B. destination and freight prepaid

c. delivered to the specific County department that placed the order

d. delivered Monday through Friday, 9AM – 4PM

7. INVOICES

a. Invoices are to be sent to the specific County department placing the order, for payment processing.

b. Invoices are to include:

i. this solicitation number; RFQ-DCP-25-25

ii. purchase order number

iii. date of order

iv. quantity of each item purchased

v. detailed item description including part number

vi. contracted unit price

vii. extended price

viii. invoice total

DUTCHESS COUNTY

RFQ-DCP-25-25 Page 2 of 5

c. Invoices will be paid by purchase order via ACH or by credit card with no additional surcharge.

d. Pricing for each item will be in a two decimal place format. (ex. $1.99)

8. PRICE ADJUSTMENTS

a. Pricing will be firm for the initial contract term; however, should tariffs imposed by the Federal government materially change, the awarded vendor may request a price adjustment. Such requests must include documentation on the company letterhead verifying the tariff change and will be subject to approval by Dutchess County.

b. After the initial contract term, price adjustment requests must be made in writing and include justification for the request on company letterhead, documentation supporting the justification, the current pricing and the requested revised pricing.

c. The County may use available indexes (i.e., CPI, PPI and/or prevailing wage rate percentage increases) to determine if the requested price adjustment is reasonable.

d. If the County agrees to the price adjustment, the County will issue written approval of the change.

If the request is not approved, the County may entirely reject the request or may counter with revised pricing.

e. If industry costs decline, the County reserves the right to receive a reasonable reduction in prices that reflect such cost changes in the industry. The County will make a written request for a price reduction in writing with justification and supporting documentation.

9. QUESTIONS

a. Questions pertaining to these specifications are to be submitted via email to Shannon Van Vliet at svanvliet@dutchessny.gov with a copy to Renée Osterhoudt at rosterhoudt@dutchessny.gov no later than 4PM on Friday, November 7, 2025.

b. All answers to submitted questions will be posted as an addendum on Bid Net Direct.

www.bidnetdirect.com/new-york/county-of-dutchess

c. Vendors must check the website referenced in section 9b regularly for addendum, which may include significant changes to the specifications.

10. SUBMISSION REQUIREMENTS

a. Quote submissions are to be submitted electronically via Bid Net.

b. Quote submissions are due no later than 4PM on Friday, November 14, 2025.

DUTCHESS COUNTY

RFQ-DCP-25-25 Page 3 of 5

Quote Proposal Form, CS-1

The undersigned hereby agree to furnish the items listed on the following chart at the price(s) indicated:

Full Legal Name of Company Submitting Bid: ___________________________________________________________________

Street Address: ____________________________________________________________________________

Mailing Address: __________________________________________________________________________

City: _______________________________ State: ______________ Zip: _____________________________

Contact Name: ____________________________________________________________________________

Phone Number: _____________________________________ Fax Number: ___________________________

E-Mail Address: ____________________________________ Web Address: ___________________________

Federal ID Number: _________________________________ Unique Entity Identifier #(UEI): ____________

Name of Authorized Official Submitting Proposal:

(Please print or type)

Signature of Authorized Official Submitting Proposal:

Date: ________________________

By signing and submitting this quote for consideration by the Dutchess County Division of Central Services, the vendor acknowledges that they have read, understand and agree to all aspects of the quote as presented without reservation or alteration.

DUTCHESS COUNTY

RFQ-DCP-25-25 Page 4 of 5

Quote Proposal Form, CS-2

A B C D E F G H

LINE ITEM #

DESCRIPTION

including item number

UNIT OF

MEASURE

ESTIMATED

QUANTITY

OFFERED MANUFACTURER

PART NUMBER

DESCRIPTION UNIT PRICE

EXTENDED

PRICE

12 panel cup

ECOII-37124 W/AD2-ETG

per 25/box 15

14 panel cup

PREPL-DUD6144N!

per 25/box 35

9 panel saliva

ASC-PREM-17105

per 25/box 5 dip card - alcohol

PREDX-ETG-114N

per 25/box 15 dip card - alcohol

WET-25

per 25/box 20 dip card - alcohol

WETG-300

per 25/box 15 dip card - amphetamine

WAM-25

per 25/box 50 dip card - benzodiazapine

WBZ-25

per 25/box 55 dip card - buprenorphine

WBU-25

per 25/box 25 dip card - cocaine

WCO-25

per 25/box 20 dip card - fentanyl

PREDX-FEN-114N

per 25/box 15 dip card - fentanyl

PREDX-FEN-114

per 25/box 160 dip card - fentanyl

WFT-25

per 25/box 15 strips for liquid or powder - fentanyl

WFT-ST25 per 25/box 15 dip card - K2

WK220-25

per 25/box 5 dip card - K2

DISP-DOA-K2

per 25/box 10 dip card - K2

PREDX-K2-114N

per 25/box 450 dip card - kratom

PREDX-KRA-114N

per 25/box 25 dip card - kratom

KRA-250

per 25/box 25 dip card - kratom

ASUD-KRA

per 25/box 25 dip card - marijuana

HDTH-114

per 25/box 5 dip card - marijuana

WTH-25

per 25/box 25 dip card - methadone

WMT-25

per 25/box 30 dip card - methamphetamine

WMA-25

per 25/box 35 dip card - opiate

WOP-25

per 25/box 20 dip card - oxycodone

WOX-25

per 25/box 40 dip card - PCP

WDPC-114

per 25/box 75 dip card - PCP

WPC-25

per 25/box 750 dip card - psilocybin

PSIL-300

per 25/box 25

DUTCHESS COUNTY

RFQ-DCP-25-25 Page 5 of 5