RFQ Cowan Lake Camp Showerhouse 3 Outer Entrance Doors with Locks.pdf
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- Solicitation number
- SRC0000030020
- Issued by
- Clermont County, Ohio
About this file
This document is a Request for Quotation (RFQ) issued by Ohio State Parks and Watercraft for the Cowan Lake State Park Campground, located at 1750 Osborn Road in Wilmington, Ohio. The project involves providing and installing three new outer entrance doors with locks for the campground shower house facilities, specifically for the men's side, women's side, and laundry area. The goal is to enhance security by ensuring only registered campers can access the facilities. Bidders are required to conduct a site visit prior to submitting a response, with appointments available Monday through Friday from 9:00am-4:00pm by contacting Stephanie Oberlin, Assistant Parks & Watercraft Manager. The project has a completion/delivery date of June 30, 2025, and the contract will be awarded to the lowest responsive and responsible bidder based on the low lot total.
The document outlines specific invoicing requirements through Ohio Shared Services (OSS), with detailed instructions for submission, including mandatory elements such as the Purchase Order number, unique invoice number, and complete itemization of services. The contract will be evaluated based on unit costs multiplied by estimated usage, with failure to bid on all items potentially resulting in a non-responsive bid status. Bidders must provide doors that can accommodate code locks and/or automatically lock at certain times, as evidenced by the included site measurements and photographs of existing door configurations. No specific budget or funding source is explicitly mentioned in the document.
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Text version
Rev. 6/3/22
Cowan Lake State Park Shower House Outer Entrance Door Project 1 2025
Needed Service or Supply: Provide and Install 3 Outer Entrance Doors with locks to Campground Shower House.
Ordering Location and Address: Cowan Lake State Park Camp Shower House
1750 Osborn Road Wilmington, OH 45177
Project Background: We are needing to install new entrance doors to our shower house. The goal is to install entrance doors that are accessible to only our registered campers to keep them in a more secure environment while utilizing the facility.
Specifications/Scope of Work
Provide and Install Quantity of 3 Outer Entrance Doors to Campground Shower House that can accommodate code locks and/or lock automatically at a certain time. Below are measurements of the Men’s side, women’s side and the laundry facility area.
Maps and/or Photos:
Delivery: Cowan Lake State Park 1750 Osborn Road Wilmington, OH 45177
Completion/Delivery Date: June 30, 2025
Site Visit & Point of Contact
Prior to submitting a bid response, offerors are required to visit the Cowan Lake State Park Campground Showerhouse 1750 Osborn Road Wilmington, OH 45177 to inspect and view the items.
Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Contact information
For questions regarding specifications and to set up a site visit please contact:
Stephanie Oberlin Assistant Parks & Watercraft Manager at 937-382-1096. All site visits are by appointment only Monday through Friday 9:00am-4:00pm Stephanie.Oberlin@dnr.ohio.gov
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.
Bill to information: (FSS requirement)
Origin-DNR-412
All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).
-EMAIL the invoice to: invoices@ohio.gov -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880
In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned and Origin Number listed above
2. Supplier full name as it appears on your PO
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor furnished
7. Line charge(s). If parts are included, please break out lines with product and charges separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 2025.
11. Any goods/services received after June 30, 2025 will require a new PO.
For the purchase of services use the following statement: The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement.
File details come from the government source that posted it. Updated .