RFQ Contract for Floor Scrubber m~1.docx

R E Q U E S T F O R Q U O T E

RFQ# 20-0002 / FLOOR SCRUBBER

*Quotes must be submitted no later than April 24, 2020 by 10:30 a.m. Central Daylight Time (CDT)

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to furnish and deliver one (1) TENNANT Model T16 Floor Scrubber or approved equal. The resulting contract with the awarded vendor is for a one (1) time purchase with an anticipated start date of TBD and a completion date of TBD. The four (4) month timeframe is established for administrative purposes.

1.1.1. FLOOR SCRUBBER, TENNANT MODEL #T16 SPECIFICATIONS

· Application: Indoor use

· Estimated Coverage/Productivity: Up to 55,440 square feet/5,160 square meters

· Estimated Run Time: Up to 4 hours

· Pad RPMs: Up to 300 rpm (disk) / 500 rpm (cylindrical) heavy duty polypropylene brush

· Solution Tank Capacity: 50 or 75 gallon / 190 or 280 liters

· Service Plan: Gold

· Charger type: On-board, Off-board 20A 85-130V AC 50/60 Hz 1 Ph – on board (wet/dry)

· Cleaning Path: 36 inch / 900 millimeters, 45 inch / 1145 millimeters, 46 inch / 1170 millimeters

· Head Types: Disk, Cylindrical

· Main Down Pressure: Up to 250 lb / 114 kg

· Power Source: Battery wet 360AH with Hydrolink battery watering system

· Sound Level: As low as 68-71 dba

· Squeegee Parabolic Linatex Width: 42 inch / 1065 millimeters with heavy duty protection

· Disk scrubbing brush/pad and sweeping brush for side brush

· Steering wheel mounted horn

· 1 button scrub operations with 3 down pressure settings

· On board diagnostics with water shut off switch

· Front and rear non-marking tires

· Operator manual and video

1.1.2. BRAND NAME OR EQUAL: The item is specified by a manufacturer and manufacturer’s product number. Specifications are to establish standards of quality and performance and not to limiting competition. Products of other manufacturers may be substituted where specified if the bidder can establish that they are equal to or better than those specified in quality, performance, design, and suitability for intended use. The Illinois Tollway’s determination thereof shall be final.

The Illinois Tollway recognizes that differences in engineering design and methods may exist among manufacturers that do not significantly alter performance. The Illinois Tollway reserves the right to determine when such differences are acceptable substitutes to the contract specifications and may waive technical differences in the award of the bid when it is in the best interest of the Illinois Tollway to do so.

1.1.3. MIS-SHIPMENTS AND DEFECTIVE MERCHANDISE

The Vendor shall be responsible for any incorrect or damaged shipments and defective merchandise. The Vendor shall make arrangements with their common carrier or company personnel to pick-up any unacceptable materials within forty-eight (48) hours of notification.

The Vendor shall replace the incorrect, damaged or defective merchandise or issue a credit within ten (10) business days of the return. If the replacement merchandise or a credit is not received within ten (10) business days, the Tollway shall deduct the amount of the return from any outstanding invoice at the time of payment.

The Tollway shall not be subject to restocking charges due to Vendor error. The Illinois Tollway shall not pay any restocking charges for incorrect, damaged, or defective items returned under the contract.

1.2. MILESTONES AND DELIVERABLES:

1.2.1. INVOICES: The Vendor shall present itemized invoices within fifteen (15) days of each delivery to the Tollway. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532.

1.2.2. PRODUCT LITERATURE REQUIREMENTS: Bidders shall submit detailed product literature for the substituted Manufacturer’s Model / Part Number that is being offered at the time of bid. Failure to submit product literature may deem the bid non-responsive.

1.2.3. WAIVER OF TECHNICAL VARIANCE: The Tollway reserves the right to waive minor deficiencies, informalities, or technical variances which by their nature are restrictive to a given manufacturer, if in its judgement, it would be in the best interest of the Tollway to do so, and it would not prejudice the rights of other bidders. The Tollway’s determination of contract specification compliance and acceptable specification deviations shall be final.

1.3. VENDOR/STAFF SPECIFICATIONS: The Vendor shall be the manufacturer or an authorized dealer/distributor of the proposed items or be capable of providing genuine parts, assemblies and/or accessories as supplied by the original equipment manufacturer (OEM). Further, the Vendor shall be capable of furnishing original product warranty and manufacturer’s related services such as product information, product recall notices, etc. The Tollway may require the bidder to submit a letter from the manufacturer which authorizes their distribution of this product.

1.4. TRANSPORTATION AND DELIVERY: Delivery shall be freight on board (FOB) between the hours of 8:30 am through 2:30 pm CST to the following location: Illinois Tollway Central Warehouse, 4 S 496 Naperville Road, Naperville, IL 60563.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The estimated duration of this contract shall be for the period of four (4) months from May 20, 2020 through September 20, 2020. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract may not be renewed unless the renewal period(s) and any applicable conditions are shown below. The renewal shall be subject to the same terms and conditions as the original Contract unless otherwise stated below. Renewal pricing is shown below. However, the Contract may not renew automatically, nor may the contract renew solely at the Vendor’s option.

This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason. 30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows, and are not required at the time of bid submission. They may be located on the CPO’s website at: https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

FORMS A

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration #

OR

FORMS B

Complete this section only if you are using an IPG Registration #

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway Attention: Procurement P.O. Box 3094 Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com

Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price.

For evaluation purposes, Bidders shall submit product literature on the substituted Manufacturer and Model with the bid to be considered responsive. Failure to submit the product literature with the bid may render the bid non-responsive.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method:

As per specifications listed above.

Mfr. Name & Model:

IPG Registration Number:

Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE:

RFQ# 20-0002 / FLOOR SCRUBBER Page 1 image1.png