RFQ _ Construction Manager at Risk Services_B.pdf

McDuffie County, Georgia RFQ-RFP - Construc9on Manager at Risk Services Baseball and Football Tower Renova2ons

Request for Qualifica1ons / Proposal (RFQ-RFP)

For

Construc1on Manager at Risk (CM@R) Services

For

Baseball and Football Tower Renova1ons

Issued: October 31, 2025

Contact: Mr. Lance Cheely, PLA CRANSTON, LLC on behalf of McDuffie County, Georgia Email: lcheely@cranstonengineering.com Phone: 706-722-1588

RFQ-RFP SubmiTal Package Due: November 21, 2025, by 3:00 p.m. EST Contact: Lance Cheely, PLA – CRANSTON, LLC E-mail: lcheely@cranstonengineering.com Phone: 706-840-3076

Introduc)on McDuffie County, Georgia is seeking to hire a qualified Construc2on Manager at Risk firm (“CM@R”) to provide preconstruc2on and construc2on management services for a Baseball and Football Tower Renova1ons project in McDuffie County, Georgia (“Project”). Through this Request for Qualifica2ons / Request for Proposal (“RFQ / RFP”), McDuffie County, Georgia is seeking Qualifica2ons Statements from interested and qualified firms.

McDuffie County, Georgia is considering renova2on to an exis2ng baseball scoring tower and restroom building and replacement of a small football scoring tower. Project includes work on two dis2nct project sites within Sweetwater Regional Athle2c Complex.

Baseball Scoring Tower

The exis2ng structure is an approximately 3200 square foot, two-story, wood construc2on structure with a metal roof over wood purlins. The exterior cladding is brick on the first floor and vinyl siding on the second floor. Hurricane Helene did significant damage to the roof, exposing interior to water damage. Vandalism caused addi2onal significant damage to the interior of the building.

Proposed scope of work includes construc2ng a new asphalt shingle roof assembly, including possible replacement of mul2ple trusses. All exis2ng siding, soffit, and fascia will be replaced with Hardie board.

All windows and doors are to be replaced with vinyl and hollow core metal respec2vely. New interior finishes are proposed to be installed including bathroom 2le and drywall repair or replacement on ceilings and walls. New plumbing fixtures and electrical fixtures shall be installed. All building u2lity services are assumed to be opera2onal. A possible conversion of two exis2ng two-fixture restrooms to mul2ple single stall ADA restrooms is also being considered.

Football Tower

Replace an exis2ng 450 square foot scoring tower with a similar two-story climate-controlled building.

Record drawings are not available for either building. A site visit can be arranged upon request.

McDuffie County, Georgia has retained the services of a design consultant team led by CRANSTON, LLC.

The Projects are currently in the project defini2on and conceptual design phases. McDuffie County, Georgia will require that the CM@R assist with defining the project delivery schedule, including establishing the date for Substan2al Comple2on.

The CM@R must have experience as the prime at-risk contractor, design builder, construc2on manager (either individually or as the major joint venture partner) or as nego2ated General Contractor for the construc2on of a preferred minimum of three (3) similar size or larger facili2es to be considered for further evalua2on.

Scope of Work

The specific scope of work for the selected CM@R will be defined in the construc2on management agreement. However, at a minimum the following services are required of the CM@R:

• Provide preconstruc2on phase services including cost es2ma2ng, life-cycle cost analysis, value engineering, constructability reviews, scheduling, phasing plans, etc.

• Provide and maintain Request for Informa2on (“RFI”) and submigal logs.

• Develop and maintain a master project schedule using MS Project or Primavera. To be tracked and maintained monthly.

• Prepare and maintain a cash flow analysis.

• Define and prepare scopes of work for bid packages.

• Develop site management plans.

• Provide construc2on management and general contrac2ng services.

• Develop a phasing and sequencing plans.

• Establish and maintain quality control standards.

• Provide Guaranteed Maximum Price (“GMP”) as s2pulated in the Agreement Between Owner and

Construc2on Manager as Constructor.

Project Schedule The CM@R preconstruc2on services are expected to commence in November 2025. The County desires to start construc2on as soon as possible, but not later than December 2025.

Qualifica)ons Statement Submi<al Requirements The following components shall be submiged to CRANSTON LLC on behalf of McDuffie County, Georgia in a concise manner as part of the response to this RFQ-RFP. Failure to include all the elements specified below may be cause for rejec2on. Addi2onal informa2on may be provided but shall be succinct and relevant to this RFQ-RFP. Submigals shall be limited to 20 pages (back and front).

Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Qualifica2ons Statements shall correspond to the sec2ons below:

1. Exhibit “A” Cer1fica1on Form

a) An authorized representa2ve of the firm is required to cer2fy the accuracy of all informa2on contained in your firm’s submigal by execu2ng the cer2fica2on form agached to this RFQ-RFP and 2tled Exhibit “A” Cer.fica.on.

2. Firm Informa1on

a) Firm name, mailing address (include physical loca2on if mailing address is a P.O. Box), contact person, telephone number, and e-mail address.

b) Type of organiza2on (joint venture, partnership, limited partnership, corpora2on, etc.). If submiing as a joint venture, firm shall provide a summary of the draj agreement terms.

c) Firm history, including background of firm's execu2ve management and number of years the firm has been in business.

d) Financial informa2on:

i. Firm's total annual construc2on volume for the past five (5) years.

ii. Name and contact informa2on of the firm's bonding company.

iii. Leger from the surety indica2ng the firm's current bonding capacity and the surety's willingness to bond the Project.

iv. A.M. Best ra2ng for the firm's surety, and its status to do business in Georgia.

e) Has the firm, or joint venture partner, ever been involved in li2ga2on or arbitra2on with an owner of a similar facility? If so, please describe each instance, giving specific detail regarding the reasons for the claim and amount in dispute. Explain how the claim was resolved.

3. Relevant Experience and Capabili1es

a) Provide confirma2on that the firm and its team members are licensed to provide construc2on management services in Georgia.

b) Demonstrate the firm’s experience in construc2ng similar projects. For specialty construc2on requirements, such as the proposed Boat Dock and Amphitheater Sea2ng, please iden2fy sub-contrac2ng team members and their relevant experience. Provide three (3) or more examples where the firm has provided construc2on management services for projects similar in size and complexity to the Project. The selected projects should demonstrate the firm's capability, crea2vity and unique problem-solving skills, budget and schedule compliance and added value.

The following informa2on shall be provided for each project:

i. Owner and loca2on of the project.

ii. Comple2on date or status of the project.

iii. Brief project descrip2on highligh2ng its key elements.

iv. Capacity and square footage of the project.

v. Key personnel proposed for this project that were involved in the project.

vi. E-mail and telephone number for client references.

vii. Ini2al project budget, final cost, and type of contract.

4. Project Team

a) Iden2fy the key personnel who will be assigned to the Project.

b) Iden2fy the firm’s single point of contact for the en2re Project.

c) Provide an organiza2on chart clearly defining all individuals proposed for the Project.

d) Provide resumes for everyone listed above, including the following:

i. Name and 2tle

ii. Years of experience

iii. Years with firm

iv. Office loca2on

v. Educa2on, cer2fica2ons, licenses, and/or special training

vi. Descrip2on of role and key responsibili2es and level of involvement in each phase

vii. Lis2ng and descrip2on of relevant project experience

e) Iden2fy the level of commitment for each key personnel, including the project execu2ve and project manager. Indicate their ability to start preconstruc2on services in December 2025.

5. Project Approach: Provide a narra2ve describing the firm's project approach. The following items shall be addressed specifically:

a) Discuss approach to project controls, including scope, schedule, budget and cost control, and construc2on quality control with examples of past success.

b) Describe procurement plan to ensure project comple2on in a 2mely manner.

c) Describe prac2ces and processes in monitoring and managing construc2on ac2vi2es and subcontractor performance to minimize requests for change orders and avoid or mi2gate construc2on related disputes.

d) Indicate whether the firm would propose to self-perform any work on the Project and, if so, the nature of the work and the firm's capability to self-perform.

e) Describe how the firm will ensure compe22ve pricing and on-2me, quality performance by its subcontractors.

f) Describe the firm’s approach to crea2ng a compe22ve procurement environment for the benefit of the Project.

Selec)on Criteria Qualifica2ons Statements will be evaluated by the Selec2on Commigee based on the firms’ ability to meet the requirements of this RFQ-RFP. The primary evalua2on criteria and point system include:

1) Experience providing preconstruc2on, construc2on management or nego2ated GC services for similar projects - Maximum value of 20 points.

2) Overall Project Approach - Maximum value of 10 points.

3) Ability to meet the established schedule and specific approach to minimize schedule impacts, proposed 2meframe, sojware for developing and monitoring schedule, regular review mee2ngs to monitor and update schedule - Maximum value of 10 points.

4) Qualifica2ons, abili2es, experience of key project individuals. This team will need to agend the interview, if required - Maximum value of 20 points.

5) Client references on similar projects - Maximum value of 10 points.

6) Proposed subcontractors and vendors, experience level, company loca2on, length of 2me of rela2onships, previous project experience as team members - Maximum value of 15 points.

7) CM@R Fee % and Fixed General Condi2ons – Please submit your firm’s CM@R Fee % and provide the total cost of Fixed General Condi2ons per month. Iden2fy all items included in the Fixed General Condi2ons. Minimum expected personnel are a Full Time Superintendent and a Project Manager with a minimum 50% 2me commitment - Maximum value of 15 points.

Submission Process and Timeline Responses shall be submiged in both electronic and hard copy no later than 3:00 p.m. EST on November 21 2025. Responses must be prepared in conformance with the guidelines described in this RFQ-RFP.

Responses received ajer the deadline will not be considered.

Electronic responses shall be submiged electronically in PDF format to: Lance Cheely, PLA – lcheely@cranstonengineering.com E-mail subject line must be as follows: CM@R Qualifica2ons

Statement - McDuffie County, Georgia Baseball and Football Tower Renova2ons

• In addi2on, five (5) bound hard copies shall be delivered to: McDuffie County Administra1on Building, 210 Railroad Street, Thomson, GA 30824, Second Floor, Main Desk. Paper copies must also be received by the deadline.

To the extent permissible by law, McDuffie County, Georgia agrees to keep confiden2al any proprietary informa2on included in a response, provided that: 1) the respondent iden2fies the confiden2al proprietary por2ons of the response; 2) the respondent iden2fies as confiden2al and proprietary only those por2ons of the submigal that actually are confiden2al and proprietary; and 3) the respondent states why protec2on is necessary. Respondents shall not designate their en2re response as confiden2al and proprietary, nor shall they so designate informa2on that is already public.

In submiing a Qualifica2ons Statement, each firm agrees that McDuffie County, Georgia may reveal any materials contained in such response to all staff and officials involved in the selec2on process and to any outside consultant or other third par2es who serve on the Selec2on Commigee or who are hired by McDuffie County, Georgia to assist in the selec2on process. Furthermore, each firm agrees to indemnify and hold harmless McDuffie County, Georgia and each of its officers, employees and agents from all costs, damages, and expenses incurred in connec2on with refusing to disclose any material that the firm has designated as a trade secret.

Any informa2on that the respondent would like to remain confiden2al should be e-mailed under separate cover to lcheely@cranstonengineering.com. The e-mail subject must be “PROTECTED: CM@R Qualifica2ons Statement - McDuffie County, Georgia Baseball and Football Tower Renova2ons .”

The schedule for this procurement of the CM@R is as follows:

1. Issue RFQ-RFP October 31, 2025

2. Mandatory Pre-Bid Mee2ng November 7, 2025

3. Deadline for Ques2ons / Clarifica2ons November 14, 2025

4. RFQ-RFP Submigal Package Due November 21, 2025

5. Interviews of Short List November 24-26, 2025, Time TBD

6. Target No2ce of Award November 31, 2024

Condi)ons and Reserva)ons McDuffie County, Georgia reserves the right to refuse and reject any or all responses, to adver2se for new RFQ-RFP responses, or to accept any RFQ-RFP response deemed to be in the best interest of McDuffie County, Georgia in its sole and exclusive discre2on. McDuffie County, Georgia reserves the right to waive technicali2es and informali2es. McDuffie County, Georgia reserves the right to nego2ate with one or more firms and is not obligated to enter into any contract with any respondent on any terms or condi2ons.

A response to this RFQ-RFP shall not be construed as a contract, nor indicate a commitment of any kind.

The RFQ-RFP does not commit McDuffie County, Georgia to pay for costs incurred in the submission of a response to this RFQ-RFP or for any cost incurred prior to the execu2on of a final contract. No recommenda2ons or conclusions from this RFQ-RFP process concerning your firm shall cons2tute a right (property or otherwise) under the Cons2tu2on of the United States or under the Cons2tu2on, case law or statutory law of the State of Georgia.

Neither binding contract, obliga2on to nego2ate, nor any other obliga2on shall be created on the part of McDuffie County, Georgia unless McDuffie County, Georgia and your firm execute a contract.

Placeholder Page

EXHIBIT “A”

CERTIFICATION

I______________________________________(print full name), being an authorized representa2ve of

______________________________________ (print full legal name of firm), cer2fy that all informa2on contained in the following qualifica2on package for Construc2on Manager at Risk Services, including its forms and other documents, delivered or to be delivered to County of McDuffie, is true, accurate and complete. This qualifica2on package includes all informa2on necessary to ensure that the statements therein do not in whole or in part mislead McDuffie County, Georgia as to any material facts.

Represented and Warranted By: ___________________________________(Signature)

Title: ________________________________________________________ (Print)

Contact: ______________________________________________________ (Phone)

_______________________________________________________(Email)

Date Cer2fied/Signed: _______________