RFQ Commencement Video Projection Services.pdf

COMBINED SYNOPSIS/SOLICITATION

Lowest Price Technically Acceptable (LPTA) Competition

USU Commencement Video Streaming Services

USU Solicitation Number: HU000122Q0025

Solicitation Issue Date: 03 March 2022

Questions Date/Time 10 March 2022, 3:00p.m. Eastern Standard Time (EST) Response Date/Time: 18 March 2022, 3:00p.m. Eastern Standard Time (EST)

Classification Code: T0- Photographing, Mapping, Printing, Publishing PSC: T006- Film/ Video Tape Production Services

Contact Points: Jennifer Wilsnack, Contract Specialist Email: jennifer.wilsnack@usuhs.edu

Jenniffer Vazquez, Contracting Officer Email: jenniffer.vazquez@usuhs.edu

Contracting Office: Uniformed Services University of the Health Sciences Acquisitions Directorate, A1040C

4301 Jones Bridge Road, Bethesda, MD 20814

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the Only solicitation; a quote is requested and a separate written solicitation will not be issued.

This competition is set-aside for small business. The North American Industry Classification System Code (NAICS) for this requirement is 512110 – Motion Picture and Video Production, with a size of $35.0 million.

This solicitation incorporates the provisions and clauses in effect in Federal Acquisition Circular 2022-03 and DFARS Publication Notice 2021230.

Requirement Description

The Uniformed Services University of the Health Sciences (USU) has a requirement for remote live video streaming on Saturday, May 21, 2022 at the Daughters of the American Revolution (DAR) Hall.

Projected ceremony time 90-120 minutes. Full details of the requirement is in Attachment 1 Statement of Work.

General Information

Basis of Award and how proposals will be evaluated - Lowest Price Technically Acceptable (LPTA)

The Government intends to award a firm-fixed price contract to the responsible, responsive vendor whose quote meets all of the requirements of the Statement of Work (Attachment 1) and proposes the lowest total price. To be eligible for award, the vendor must quote on all services outlined in the Attachment 1 Statement of Work. Failure to quote on requirements outlined will result in rejection of the quote (non-responsive). The Government reserves the right to award without discussions.

Past Performance

The government will be reviewing FAPIIS for any adverse performance information in order to mitigate performance risk.

Questions

Vendors must submit all questions about this solicitation in writing to the Contract Specialist and the Contracting Officer by the date and time stated above. All responses to the questions will be in writing, without identification of the questioner, and will be included in an amendment to the solicitation.

Quote Submission

Vendors must submit their quotations via email to the Contract Specialist and the Contracting Officer no later than the date and time specified above. FAX quotations will not be accepted. Quotes received after the response date and time will not be considered. Please reference the RFQ name and number in the subject line of email communications.

Cancellation

USU has the unilateral right to cancel service with a 24-hour notice to the awardee. If cancellation incurs a cancellation fee, the fee must be disclosed in the quote submission.

Section 889 Submission

Due to required Section 889 requirements within the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019. All vendors are required to complete representations and certifications within SAM.gov or submit a signed USU Section 889 Representations and Certifications Letter if requested.

System for Award Management (SAM)

In order to be eligible for award, vendors must be registered and active in SAM (www.SAM.gov)

Instructions to Offerors

Technical Quote

1. Offerors are encouraged to provide product literature to augment their quote.

2. Quote submissions must include the following information.

a. Company’s full name and address http://www.sam.gov/

b. CAGE, DUNS, and Tax Identification Number

c. Name, title, phone number, and email of the person authorized to sign contracts for the company

3. Offerors shall provide warranty information with the quote.

4. Offerors shall provide a statement releasing all rights to video and recorded footage of the event as part of their proposal.

Price Quote

1. The quote should provide prices and solution to meet all the requirements of the Statement of Work. The offeror may add lines to their quote if needed to account for additional items or for items that are separately priced.

2. The offeror must provide a price for each item listed and provide a total delivered price.

3. If the product is part of a system, the offeror should identify that the product is a system

(component parts are not separately priced). The offeror should only identify the individual components in the system if the itemization of the internal components are in accordance with customary commercial practices.

4. If an item is not separately priced, offerors may enter NSP (not separately priced) or $0.00 in the price column. For example, if shipping is included in the price, enter NSP or $0.00 in the price column.

5. Quote prices shall be held for a minimum of 90 days.

Attachments

Attachment 1: Statement of Work Attachment 2: Price Quote Table Attachment 3: Provisions and Clauses