Attachment 1 SOW Commencement Hall 2022 Video Projection Live Video Streaming.pdf

STATEMENT OF WORK

COMMENCEMENT HALL – VIDEO PROJECTION

2022 COMMENCEMENT CEREMONY

SCOPE OF WORK:

Provide equipment and labor for video projection, display and live video streaming on Saturday, May 21, 2022 at the Hall. Provide live video streaming of event. Vendor must coordinate with the Hall for all set-up and break-down.

SPECIFIC TASKS:

• On Friday, May 20, 2022; set up video production and projection equipment and screens at the Hall beginning at 9:00 A.M.

• On Saturday, May 21, 2022; beginning at 8:00 A.M., operate video production and projection equipment to display the provided DVD contents and live feed from video cameras onto two (2) large screens and on two (2) large flat screen monitors in the lobby of the Hall of the Commencement Ceremony, providing video and audio feed, if possible.

• Equipment would include, but not be limited to, two (2) projectors with long throw lenses, one

(1) switcher, one (1) DVD player, two (2) large format 50” video monitors for display in the lobby (unless provided by the Hall), two (2) large front projection screens approximately 12 ft. by 16 ft., associated cabling and connectors, distribution amplifiers as needed, and any additional components deemed necessary.

• Provide Camera Control Units and Sync/Gen Lock as necessary between cameras and switcher.

(Video Cameras to be used must be long zoom capable of providing a final product of RAW uncompressed AVI footage). Video cameras require complete setup and capable of maintaining focus to include close ups, panning/following participants during procession entering/exiting the hall, hooding, multiple onstage events, and panning audience.

• Provide connections only to two (2) flat screen display monitors (permanently installed in lobby of Hall). If possible, please also provide audio to these monitors.

• Provide 7 headsets and support equipment for two-way communications between four USU staff and requested support staff Engineer, operator and video switcher.

• Provide two (2) camera preview monitors and one (1) program monitor at switcher station.

• Provide one direct recording of Commencement program in its entirety on PC compatible hard drive of RAW uncompressed AVI footage. Estimated record time is 2.5 hours. Recorded footage must be available/delivered within 5 business days. The vendor must release all rights to video and recorded footage of the event.

• Provide 3 camera operators or cameramen to operate the 3 video cameras throughout ceremony, capable of maintaining focus to include close ups, panning/following participants during procession entering/exiting the hall, hooding, multiple onstage events, in audience and direction from the producer. Our head of Multimedia Services will direct and call the shots.

• Provide one laptop computer with MS PowerPoint 2010 installed.

• Provide live streaming of Commencement Ceremony in its entirety to USU specified web address.

• Provide complete setup of all associated equipment and any additional components and connections required to provide live streaming of ceremony.

• Provide recording of live streaming video of the Commencement program in its entirety on a MAC compatible external hard drive. The estimated record time for the ceremony is 2.5 hours.

Recording of live streamed video must be available/delivered within 5 business days.

• Provide sufficient staff to have all equipment packed up and moved out of the hall no later than 1:00 P.M. on Saturday, May 21, 2022. All equipment must be packed up and removed from the Commencement Hall no later than 1:00 PM, so costs for additional labor needed must be included.

PERIOD OF PERFORMANCE:

Friday, 20 May 2022 – Saturday, 21 May 2022

HOURS OF WORK:

All work shall be performed during the period of 9:00 A.M. through 4:00 P.M. Friday, May 20, 2022 and 8:00 A.M. through 1:00 P.M. Saturday, May 21, 2022

CLEAN-UP:

All work areas shall be cleaned after the ceremony and put back how they found the work site. Due to our contract with the Commencement Hall, all work must be completed no later than 1:00 PM on Saturday, May 21, 2022, so adequate staffing must be included. At completion of work all areas shall be left in a good condition.