RFQ Combined Synopsis_Soliciation Water Vapor Sensors.pdf

REQUEST FOR QUOTE

1305M223QNWWG0704

Water Vapor Sensors for Commercial Aircraft

U.S. Department of Commerce National Oceanic and Atmospheric Administration

Eastern Acquisition Division 200 Granby Street, Suite 815

Norfolk, VA 23510

July 26, 2023

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The government intends to award a Firm-Fixed Price contract from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04; Effective 06/02/2023.

This requirement is for the acquisition of commercial supply of Water Vapor Sensors for Commercial Aircraft as specified in this solicitation for use by the National Weather Service

(NWS).

The Request for Quote (RFQ) number for this acquisition is 1305M223QNWWG0704 and shall be used to reference any written quote provided under this RFQ.

The North American Industry Classification System (NAICS) code for this project is 334519 with a size standard of 600 employees.

This acquisition is issued on an unrestricted basis.

This acquisition will be competed using a written solicitation. All interested parties must provide a proposal package by the time specified below to the Government in order to be considered for award. Proposal packages shall include all data and information requested and shall be submitted in accordance with the instructions found in "Instructions to Offeror" (FAR 52.212-1 and Addendum to 52.212-1). Non-conformance with the instructions may result in proposal considered non-responsive and ineligible for award.

The provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, applies to this acquisition.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at sam.gov.

DESCRIPTION OF REQUIREMENT

The Government intends to award one contract with a base quantity of five water vapor sensors and optional quantities of up to 30 additional sensors, subject to availability to funds at the time of option exercise.

The contract lifecycle shall be from date of award through final delivery period. The Price Schedule shall reflect the quantity in a term of “each”. The optional quantities may be exercised within the period identified in FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item.

CLIN DESCRIPTION QTY UNIT UNIT PRICE EXTENDED

PRICE

Base Quantity:

Water Vapor Sensors for Commercial Aircraft in accordance with the enclosed Statement of Work

Delivery NLT 12 months after date of award, inclusive of installation on aircraft and demonstration of transmission of real time data

5 EA $ ________ $ ________

Optional Quantity:

Water Vapor Sensors for Commercial Aircraft in accordance with the enclosed Statement of Work

Delivery NLT 12 months after date of option exercise, inclusive of installation on aircraft and demonstration of transmission of real time data

30 EA $ ________ $ ________

Grand Total* 35 EA $ ________

*For evaluation purposes, quoter shall provide a total extended price, inclusive of the summation extended price for all base and optional quantities.

DELIVERY LOCATION:

Data Delivery Address:

National Weather Service 1325 East West Highway Silver Spring, MD 20910

FAR 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Addendum)

PROPOSAL PREPARATION INSTRUCTIONS

1. This is a competitive simplified acquisition selection conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 13. Contracts awarded under FAR 13 are not subject to FAR 15.3 procedures. Accordingly, award of a contract under this solicitation, should an award be made, shall follow the procedures outlined in FAR 13, as supplemented.

2. The proposal submitted in response to this solicitation must be in compliance with the terms and conditions stated in the solicitation and attachments. All claimed capabilities to meet the requirements shall be fully documented and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal or an unfavorable proposal evaluation or being deemed ineligible for award. The Contracting Officer (CO) will select the best value submission which conforms to the solicitation requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the submission instructions).

3. Offerors must clearly identify any exception to solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable. Any exception determined unacceptable by the Government may result in the offeror’s proposal being determined unacceptable and ineligible for award.

4. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal.

5. Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. This notification shall be before the solicitation Question submission period specified in Paragraph #11 in this section.

6. Specific Instructions: The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers. Complete the necessary fill-ins and certifications in provisions incorporated into the solicitation by full text and return along with the proposal.

7. Offerors submitting a proposal in response to this solicitation shall submit a Non-Price (Part I Technical and Past Performance) and Price (Part II) proposal. Text shall be single-spaced, on an 8 ½ x 11 sheets with a minimum one inch margin all around. Font shall be no less than Times New Roman 10 pt. Pages shall be numbered consecutively within each part. The page limits prescribed are maximum page limits for each part. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Cover page, tables of contents, cross-reference matrix, tabs, and glossaries shall not be counted against prescribed page limits. Pages submitted more than these limits will not be read or considered in the Government’s evaluation of the proposal. All proposal information shall be submitted in either MS Word or PDF format except for Pricing Information (Part II). Pricing information shall be submitted in MS Excel format. Each part shall be submitted as a separately labeled electronic file. Offerors must ensure that pricing information is only included in Part II.

Do NOT include any Pricing information in Part I. All unit and extended prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed. Submit your proposal electronically in accordance with the table below. All electronic submissions shall reference the complete RFP number in the subject line.

8. To assure timely and fair evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of the following parts:

PART REFERENCE TITLE MAXIMUM NUMBER

OF PAGES

Cover Letter Cover Letter Cover Letter No page limit

I Factor 1 Technical 10pages

II Factor 2 Price Use Attachment B – Pricing, no page limit

COVER LETTER: Offerors submitting a proposal in response to this solicitation shall submit the following or like Cover Letter complete and filled in appropriately. The Cover Letter shall include offerors’ small business status/categories, company point(s) of contact with email/phone, CAGE Code, UEI number, and a signature of whom is authorized to contractually obligate the company.

Signature of the Cover Letter constitutes an understanding that the company understands the requirements specified within this solicitation and will meet the performance standards and requirements therein. In addition, by signing the Cover Letter, the company certifies they do not take exception to any of the requirements of this solicitation.

COVER LETTER

(Offeror to complete blocks below)

Contractor/Offeror:

Cage Code:

Telephone Number:

Unique Entity ID (UEI): Small Business Socioeconomic Status:

Signature of Contractor/Offeror

Printed Name and Title of Signer

Date Signed

PART I – NON-PRICE

Factor 1, Technical. The Technical submission should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the technical requirements described in Attachment C – Statement of Work. By submitting a proposal, you are representing that your firm will perform all the requirements specified in the solicitation. The offeror shall include specific detailed information to allow the government to evaluate the technical submission.

The offeror shall describe their technical approach to providing the water vapor sensors for commercial aircraft that meet or exceed requirements in Attachment C – Statement of Work. The offeror shall submit technical specifications of the water vapor sensor being proposed that meet or exceed the requirements in Attachment C – Statement of Work. The technical approach and technical characteristics proposed shall be specific, detailed, and complete to adequately describe how the water vapor sensors comply with or exceed the Statement of Work requirements for sections 2.0 Requirements, sections 2.1 High Level Requirements through 2.4 Performance Requirements.

PART II – PRICE: The offeror shall submit pricing information in the format attached in Attachment B - Pricing, to support the completeness and reasonableness of their proposed prices for all CLINs. Prices shall be inserted for proposed unit and extended amount in Attachment B - Pricing. The extended amount must equal the whole dollar unit price multiplied by the estimated quantity for evaluation purposes only. Pricing shall be submitted for base and optional quantities.

Pricing information submitted shall fully support the requirement. Shipping will not be priced separately. The price of shipping shall be included in the overall unit price and documented as one price when proposed in Attachment B - Pricing.

9. Proposals must be emailed to Nicki Frie at nicole.frie@noaa.gov and be received no later than the proposal closing date of 4:00 pm eastern on August 17, 2023. Amendments, if issued, must be signed by an authorized company official and submitted. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

10. All questions related to this solicitation are due no later than 4:00 pm eastern on August 9, 2023. Offerors shall email Nicki Frie at nicole.frie@noaa.gov with all questions related to this solicitation. Responses to the questions will be answered and published to SAM.gov.

(End of Addendum)

52.212-2, EVALUATION -- COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021) (addendum)

1. Award will be made in accordance with the procedures specified in the solicitation, to the Offeror whose proposal results are in the best value to the Government. A contract may be awarded to the offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the solicitation instructions) and is judged, based on the evaluation factors to represent the best value to the Government.

2. Following receipt of responses to this solicitation, the Government may perform a comparative evaluation (comparing Offeror proposals to one another) in order to select the offeror that is best suited to fulfill the requirements of the solicitation. The comparative evaluation will be based on the Offeror’s responses to the factors outlined in the solicitation, given their stated relative order of importance.

3. The Government intends to make award based on the initial proposal submissions without conducting discussions. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold discussions if, during the evaluation, it is determined to be in the best interest of the Government. Offeror mailto:nicole.frie@noaa.gov responses to discussions will be considered in making the award selection decision. Discussions may be conducted with one, some or all offerors as the Government is not required to conduct discussions with any or all Offerors responding to this solicitation.

4. Once the Government determines the Offeror that meets stated evaluation factors, the Government reserves the right to communicate with only that Offeror to address any issues, if necessary, and finalize a contract with that Offeror. If the parties cannot successfully resolve outstanding issues, as determined pertinent at the sole discretion of the Government, the Government may communicate with the next best-suited Offeror, based on the original analysis, and address any necessary issues with that Offeror. If the government begins communications with the next lowest price technically acceptable Offeror, no further communications with the previous Offeror will be entertained until after contract award. This process will continue until an agreement is successfully reached and a contract is awarded.

5. Evaluation factors: All evaluation factors other than price, when combined are more important than price. If any of the technical factors are found unacceptable, the entire proposal will be found unacceptable. The Government may use the comparative evaluation approach to select the offeror that is best suited to fulfill the requirements of the solicitation. This process allows for a price-benefit analysis between technical factors and price and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated proposal to achieve a best value contract award.

6. Responses to this solicitation will be evaluated against the following factors:

PART REFERENCE TITLE MAXIMUM NUMBER

OF PAGES

Cover Letter Cover Letter Cover Letter No page limit

I Factor 1 Technical 10 pages

II Factor 2 Price Use Attachment B – Pricing, no page limit

The Cover Letter, Part I – Non-Price and Part II – Price shall be evaluated as follows:

COVER LETTER: All offerors have certified in writing that they find no exception to the terms and conditions within this solicitation. A signature and fully complete Cover Letter constitutes an understanding that the company understands the requirements specified within this solicitation and will meet the performance standards and requirements therein. An offeror’s failure to provide a Cover Letter as specified within this solicitation may result in immediate removal from further consideration.

PART I – NON-PRICE:

Factor 1, Technical. The government will evaluate the extent to which the proposed approach and specifications meet or exceed requirements outlined in the solicitation and Attachment C – Statement of Work and provides value to the government.

PART II – PRICE: Price proposals should support the proposed technical factor and will be evaluated for completeness, reasonableness and unbalanced pricing. Offerors whose price is determined to be incomplete or unreasonable may not be considered for award.

If adequate price competition is not obtained or if a price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required from the offeror to support the proposed prices.

(End of Addendum)

(END OF ADDENDUMS)

ATTACHMENTS:

A) Attachment A - Provisions and Clauses B) Attachment B – Pricing C) Attachment C – Statement of Work

REQUEST FOR QUOTE