RFQ- Chemistry Lab MicrowaveB (002)_2.doc

J.B. Pritzker, Governor

John Sullivan, Director

Procurement Office R E Q U E S T F O R Q U O T E

AGENCY:

IL Department of Agriculture

ADDRESS:

John R. Block Building, 801 E. Sangamon Ave.

CITY/STATE/ZIP:

Springfield, Illinois 62794-9281

CONTACT:

Chelsea Sidener

PHONE:

(217) 524-4340

FAX:

(217) 785-4505

EMAIL:

Chelsea.sidener@illinois.gov

Goal: The Illinois Department of Agriculture, Bureau of Agriculture Product Inspection – Chemistry Lab, is seeking a vendor to provide a laboratory microwave that meets all specifications within this request for quote.

Specifications: All bids must include the following minimum specifications:

· One UL approved and ISO certified 1800-Watt laboratory microwave instrument with optical sensors for sample and vessel type detection.

· Electrical requirements: 230VAC, 60Hz

· Requires 2 magnetrons; 1000-Watt primary magnetron and an 800-Watt secondary magnetron

· LCD glass capacitive touchscreen controller and speakers with instruction video library

· Must have a 1.8 cubic feet corrosion resistant cavity, exterior cabinet and exhaust system

· Steel door construction with safety door latch

· Direct drive alternating turntable with optical sensor

· 4 USB ports

· 2 Ethernet ports

· 1 RS232 port

· Internal microSD RAM for backup of methods and data, preprogrammed methods,

· LED cavity lamp and detachable power cord.

· It must not require the use of any external controllers such as terminals, tablet or PC devices.

· operation manual included.

· Provides mounted sensors for contactless, in-situ temperature control of vessels (floor mounted IR detectors preferred). This option provides direct internal temperature control of applications and includes all onboard instrument electronics allowing full monitoring of vessels up to 300°C.

· The cavity must have a monitoring system capable of disabling the magnetrons in case of an adverse vessel event.

· Printer (built in thermal type is preferred) that prints data and graphs during and after a run. If thermal, an estimated one-year supply of extra rolls of thermal paper assuming 2000 samples a year.

· Two (2) vessel racks that hold a minimum of 24 samples each,

· Two sets of 75ml Teflon sample vessels and sleeves. The system must not require any additional apparatus such as water baths, chillers or external exhaust systems other than typical lab hoods.

· Shipping and handling, installation and on-site training of operation, routine maintenance and basic application platform must be included in the bid.

· The microwave system must carry a minimum of a one-year warranty on parts and labor.

Award: Award will go to lowest cost vendor who can meet all specifications and requirements.

Delivery: 801 E Sangamon Ave, Springfield, IL 62702 – Attn: Chem Lab Questions: Any questions from the vendor shall be submitted to Chelsea Sidener at chelsea.sidener@illinois.gov by December 4th, 2019 at 10:00 a.m. and will be answered through a bid amendment in BidBuy.

Vendors Quote Total:

______________________________________ Date:

Vendors Name:

Vendors Address: ______________________________________________________________________________

City/State/Zip Phone: ______________________________________ Email: ___________________________________________

Bidbuy Vendor ID _______________ IL Procurement Gateway Number: __________________________________

Vendor Note: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all products/services.

Availability of Appropriation; Sufficiency of Funds.

This Agreement is contingent upon and subject to the availability of sufficient funds. The Department may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the Department by the State or the Federal funding source, (ii) the Governor or the Department reserves funds, or (iii) the Governor or the Department determines that funds will not or may not be available for payment. The Department shall provide notice, in writing, to contracting party of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. This Agreement may be terminated, in whole or in part, by Vendor without advance notice pursuant to a funding failure and Vendor may suspend this Agreement, in whole or in part, pursuant to a funding failure.

Equivalent Brands:

Equivalent brands will be considered provided descriptive literature and specifications accompany bid. Acceptability of equivalent items is determined by the Purchasing Agent. If any mandatory requirement is not met, or requested information is not provided, the entire bid will not be considered. If all responding vendors fail to meet a mandatory, that mandatory may, at the sole discretion of the State, be removed so the evaluation process may continue.

CS:mg