RFQ - CACFP and SFSP Training~1.pdf

ILLINOIS STATE BOARD OF EDUCATION RFQ-Template.docx

REQUEST FOR QUOTE (RFQ)

For Questions please contact: Ally Bradley at abradley@isbe.net Telephone: 217-782-3096 or Fax 217-557-5839

RFQ Specifications:

The “Bright Track” compliance training system from Brighton Training Group is developed for state education agencies and sponsors participating in the USDA child nutrition programs including Child and Adult Care Food Program (CACFP), Summer Food Service Program (SFSP), National School Lunch Program (NSLP), National School Breakfast (NSB), and others. ISBE is looking to purchase, directly from Brighton Training Group, access (license) to the training modules for 3,000 program participants.

The training modules courses meet USDA requirements and are in accordance with the Americans with Disabilities Act ADA Section 508. State agencies administering the child nutrition program(s) subscribe to the training system which offers course development, delivery, and tracking. Program participants come to the state portal that will be branded with the ISBE logo and color scheme in order to log in and begin taking courses. Brighton Training Group provides the needed help desk support for end users;

allows ISBE staff access to course compliance reports that show which users are pending vs compliant in each online course; provides access 24/7, 365 days/year from desktop or mobile device;

and provides unlimited course content updates throughout the year as needed (i.e. USDA regulation or State policy changes).

The Brighton Training Group Bright Track License for 3,000 uses and specific modules are included in Exhibit A.

Expenses:

Vendor will be paid for a license fee/access for 3,000 program participants and for selected training modules. See Exhibit A for specific training modules requested and estimated cost. The cost is estimated to be approximately $100,000 based on preliminary research of training modules.

Effective Dates:

The term of this contract will be from: dated of execution through September 30, 2022

Insurance:

Vendor shall, at all times during the Term of this Contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additional insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law; (d) a Professional Liability Insurance Policy with a limit of liability not less than $1,000,000 for each claim, and not less than $1,000,000 in the aggregate on an annual basis, for errors, omissions or negligent acts arising out of the performance of (or the failure to perform) professional services hereunder such as, but not limited to: systems analysis, system design, programming, data processing, consulting, system integration and information services. The Professional Liability coverage shall include contractual liability coverage in support of the Vendor’s indemnification agreements in favor of ISBE, shall be written on a “claims made” basis and must be maintained for a period mailto:abradley@isbe.net

For Questions please contact: Ally Bradley at abradley@isbe.net Telephone: 217-782-3096 or Fax 217-557-5839 of not less than three (3) years following the date of final payment to the Vendor for all such Services.

The Vendor shall cause all of its subcontractors to purchase and maintain insurance coverages identical to those required of the Vendor hereunder. Insurance shall not limit Vendor’s obligation to indemnify, defend or settle any claims.

Upon execution of this Agreement, the Contractor shall provide a copy of certificate of insurance evidencing the coverage described in this Section. The policy specified above shall be placed with an insurance company reasonably acceptable to ISBE.

Quotes Must Include:

Price must include cost for license/access to 3,000 uses and for each training module configurable to the state's own unique program policies. Must also provide assurance that the training modules comply with USDA regulations and guidelines and are developed in accordance with Americans with Disabilities Act section 508.

Notes to Vendor:

• All quoted prices must be valid for 30 days from date of submission. All prices must include all charges.

• No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.

• ISBE reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

• Vendors are encouraged to register as a Small Business with the State of Illinois

• If you have questions about State of Illinois purchasing procedure, policy or payment please contact ISBE contact located below before placing your quote for consideration.

• Vendor may attach separate page describing its bid.

Exhibit A

For Questions please contact: Ally Bradley at abradley@isbe.net Telephone: 217-782-3096 or Fax 217-557-5839

Training Course Training Course Description Estimated Costs

Bright Track License Bright Track licensing fee for hosting, maintenance and help desk support for 3,000 end users. 12,500.00$

BTG-100 SFSP Training for New Sponsors

BTG-100 SFSP Training for New Sponsors. This course is configurable to the state's own unique CACFP policies, procedures, forms and program language. We assume we will need to revise 15% of the course scripts. 9,500.00$

BTG-110 CACFP Annual Sponsor Training

BTG-110 CACFP Annual Sponsor Training. This course is configurable to the state's own unique CACFP policies, procedures, forms and program language. We assume we will need to revise 15% of the course scripts. 8,500.00$

BTG-120 CACFP New Sponsor Training

BTG-120 CACFP New Sponsor Training. This course is configurable to the state's own unique CACFP policies, procedures, forms and program language. We assume we will need to revise 15% of the course scripts. 9,500.00$

BTG-122 CACFP Annual Remediation

BTG-122 CACFP Annual Sponsor Remediation is a clone of BTG- 110 and starts off with no users enrolled in the course.

Throughout the year if state agency program admin's need to, they can assign specific lessons to require that users successfully complete those lessons. We can mix up the quiz questions and answer options so they are not identical to the BTG- 110 source course. 2,500.00$

BTG-130 CACFP Performance

BTG-130 CACFP Performance Standards. This course is configurable to the state's own unique CACFP policies, procedures, forms and program language. We assume we will need to revise 15% of the course scripts. 6,500.00$

BTG-131 VCA and Internal Controls: Evaluating Compliance with the Performance Standards

BTG-131 VCA and Internal Controls: Evaluating Compliance with the Performance Standards. This course is configurable to the state's own unique CACFP policies, procedures, forms and program language. We assume we will need to revise 15% of the course scripts. 6,500.00$

BTG-140 Intro to CACFP BTG-140 Intro to CACFP is a 5 minute long overview of the CACFP program and is not a full blown online course with quizzes and certificates. 1,000.00$

BTG-150 Civil Rights Training BTG-150 Civil Rights Training. This course is considered

"evergreen" so the content is shared by all 50 states and does not need the state to configure the content. 3,500.00$

BTG-160 Hearing Officer Training for Child Nutrition Programs

BTG-160 Hearing Officer Training for Child Nutrition Programs.

This course is configurable to the state's own unique CACFP policies, procedures, forms and program language. We assume we will need to revise 15% of the course scripts. 6,500.00$

BTG 170- SFSP Annual Refresher Training

BTG-170 SFSP Annual Refresher Training. This course is configurable to the state's own unique CACFP policies, procedures, forms and program language. We assume we will need to revise 15% of the course scripts 8,500.00$

BTG-174 Promoting and Marketing Summer Meals BTG-174 Promoting and Marketing Summer Meals. This course is considered "evergreen" so the content is shared by all 50 states and does not need the state to configure the content. 3,000.00$

BTG- 512 Navigating Special Dietary Needs While Maintaining CACFP Meal Pattern Compliance

BTG-512 Navigating Special Dietary Needs While Maintaining CACFP Meal Pattern Compliance. This course is considered

"evergreen" so the content is shared by all 50 states and does not need the state to configure the content. 3,000.00$

BTG-514 Family Style Meal Service, Building Better, Healthier Menus and Eating Habits

BTG-514 Family Style Meal Service, Building Better, Healthier Menus and Eating Habits. This course is considered "evergreen" so the content is shared by all 50 states and does not need the state to configure the content. 3,000.00$

BTG-515 All Aboard the Whole Grain Express!

BTG-515 All Aboard the Whole Grain Express! This course is considered "evergreen" so the content is shared by all 50 states and does not need the state to configure the content. 3,000.00$

CORE 800- Financial Viability

CORE-800 Financial Viability. This course is considered to be "evergreen" so the content is shared by all 50 states. This is a collaboration between USDA FNA, MH Miles and Brighton Training Group. 7,000.00$

CORE - 810 Monitoring & Oversight

CORE-810 Monitoring & Oversight. This course is considered to be "evergreen" so the content is shared by all 50 states. This is a collaboration between USDA FNA, MH Miles and Brighton Training Group. 7,000.00$

Total 101,000.00$