RFQ Bull Springs Heritage Surveys_FINAL.pdf

RFQ-Bull Springs Heritage Surveys- S-62900-00011313

OREGON DEPARTMENT OF FORESTRY (ODF)

REQUEST FOR QUOTE (RFQ)

ISSUE DATE: 08/15/2024

RFQ #: S-62900-00011313 RFQ DUE DATE & TIME: 08/22/2024 at 3:00 PM PT

DELIVER TO: REQUESTED BY / RETURN QUOTE TO:

UNIT/DISTRICT Oregon Department of Forestry NAME: Burke Mayer

ADDRESS: 2600 State Street ADDRESS: 2600 State Street

CITY, STATE, ZIP: Salem, OR 97310-2378 CITY, STATE, ZIP: Salem, OR 97301

REQUIRED DELIVERY

DATE:

All services completed by December 10, 2024.

EMAIL: burke.mayer@odf.oregon.gov

TELEPHONE:

FAX #:

971-301-0510

ITEM DESCRIPTION TOTAL

PRICE

Description: Bull Springs Heritage Surveys- Deschutes National Forest

The Oregon Department of Forestry (ODF) Federal Forest Restoration Program (FFR) requests

Quotes from qualified contractors to complete Heritage Survey Services for 714 acres of cultural resource inventory for the Bull Springs project on the Deschutes National Forest. The project area is located on the Sisters Ranger District approximately 10 linear miles northwest of Bend, Oregon and 9 linear miles south/southeast of Sisters in T16S R10E Sections12, 13, 14, 22, 23, and 24

(Figures 1 and 2). The results of the survey will be incorporated into a report completed by the

Forest Service. The deliverables for this contract include a letter report summarizing pre‐field research, field methods, and the results of the inventory; and site and isolated find forms, and associated Geographic Information System (GIS) data.

Contractor shall commence work no later than September 01, 2024, unless otherwise approved by

Agency. Contractor shall complete all work under the Contract no later than December 10, 2024.

A sample contract (Attachment 1) is attached to this Request for Quote sheet. A completed copy of this sample will be executed with the successful bidder(s). The Statement of Work (SOW) for these Heritage Survey project is included in the sample contract. Further details on the WBP surveys, the location, and the design of the surveys is provided in the SOW.

Contractors who are interested in providing a Quote for this project should respond to Burke

Mayer at ODF by 3:00 pm PT on August 22, 2024 with the following information:

1. Brief Summary of Qualifications, identifying Key Personnel who will be part of the team providing services under the contract

2. Key Personnel must meet the following minimum qualifications. Bidder shall provide a resume or other supporting documentation to verify these qualifications. Failure to meet these qualifications may result in bid rejection:

Minimum Requirements

The Bid must comply with all minimum requirements and specifications described below.

1) Statement of Qualifications: Bidders must submit a Statement of Qualifications with their bid which will be evaluated on a pass/fail basis. The Statement of Qualifications (SOQ) must address the requirements outlined below. Bidders that do not demonstrate that they meet these minimum qualifications will not be considered for award. Each Bidder shall:

• Describe the knowledge, experience, and training of the Proposer and Key Personnel who will provide services under the Contract, in accordance with Section 3;

• Explain how the Key Personnel meet the minimum Personnel requirements listed below and provide resumes for the Key Personnel;

• Include a project organization chart or list detailing the Key Personnel;

• And include a Management Plan for the project.

2) Bidder Requirements:

Bidder shall provide a plan that identifies the managerial effort, supporting staff, equipment, resources, and space that shall be committed to the timely and successful completion of the project. All crew and team members must meet the minimum requirements for the portion of the contract they are working.

3) Key Personnel Requirements:

Bidders must provide an organizational chart or list demonstrating that their team includes all necessary specialists and for each role, describe how the Key Person meets or exceeds the minimum requirements listed below.

Bidder must provide resumes for Key Persons, detailing their background, experience, education, accomplishments and expertise related to the specific work. If Proposer intends to utilize subcontractors to accomplish work under a resulting Contract, the Proposer must include a list of all subcontractors and include resumes for all subcontractor personnel who will provide services under the subcontract. AGENCY shall determine in its sole discretion if relevant experience may be substituted for degree requirements.

Archeologist

• The Principal Investigator must meet the Secretary of the Interior's Professional

Qualification Standards as outlined in 36 CFR 61, which includes:

o A graduate degree in archeology, anthropology, or closely related field plus, o At least one year of full‐time professional experience or equivalent specialized training in archeological research, administration, or management.

o At least four months of supervised field and analytic experience in general North American archeology and demonstrated ability to carry research to completion.

o At least 6 months experience in archaeological surveys.

o Demonstrated competence in collecting, handling, analyzing, evaluating, and reporting archaeological data.

o Ability to obtain a valid Archeological Resource Protection Act (ARPA) or Organic Act permit from the Rogue‐River Siskiyou National Forest’s (RRSNF) Special Uses program.

Crew Chief

• The Crew Chief of each survey crew must have the following minimum qualifications:

o An undergraduate degree in anthropology, specializing in archaeology, or equivalent archaeological experience.

o Completion of an archeological field school.

o At least 16 months of professional experience and/or specialized training in archaeological field work, artifact analysis, and administration.

o Demonstrated ability to plan, equip, staff, organize, and supervise a cultural resources survey.

o Demonstrated ability to accurately plot archaeological site locations on topographic maps and to map sites using GPS.

o Demonstrated competence in identifying and describing artifacts including identification of tool stones found within Oregon and Washington.

o Must be listed as a crew chief on the Principal Investigator’s valid Archeological Resource

Protection Act (ARPA) or Organic Act permit for the National Forest.

Crew Member

• Each Crew Member must have the following minimum qualifications:

o At least 24 semester hours of credit in archaeology, anthropology, and/or history courses.

Courses must include information on the conduct and theory of archaeological survey and excavation.

o Completion of an archeological field school.

o At least 3 months field experience in archaeological survey. Crew members must work under the direct field supervision of a certified crew leader or project supervisor at all times.

3. Timeline for Deliverables

4. The Statement of Work copied from the sample contract

5. Cost for work outlined in the SOW‐ See Item 1 below

For questions, please contact:

Cameron Scott

Federal Forest Restoration Coordinator

Cameron.t.scott@@odf.oregon.gov

541‐447‐5658

Late quotes will not be accepted.

SURVEY UNITS

ITEM

NO

UNIT NAME

QUANTITY

UNIT

UNIT

PRICE

TOTAL

AMOUNT

1 Pre work meeting 1 Each

2 Bull Springs Pedestrian inventory Heritage Surveys

714 Acres

3 Final letter report 1 Each

BID TOTAL:

TOTAL

PRICES VALID THROUGH:

VENDOR / CONTRACTOR INFORMATION:

COMPANY:

ADDRESS:

CITY, STATE, ZIP:

CONTACT NAME:

E-MAIL:

TELEPHONE:

FAX:

CONTRACTOR SIGNATURE:

By signature below the undersigned certifies that they are authorized to act on behalf of the quoter and will comply with all aspects of the quote herein.

SIGNATURE:

NAME:

TITLE:

DATE:

DEPARTMENT OF FORESTRY SIGNATURE:

SIGNATURE:

NAME:

TITLE:

DATE:

This procurement is subject to the attached Sample Contract terms for Personal Services.