RFQ Bond Road Ride Quality M2503.pdf

REQUEST FOR QUOTATION

PRE-LEVEL AND 2 INCH ASPHALT OVERLAY

BOND ROAD

Located in

SCIO

MAINTENANCE DISTRICT

M2503

LINN COUNTY ROAD DEPARTMENT

3010 FERRY STREET SW

ALBANY, OREGON 97321-3998

541 967-3919 – Fax: 541-924-0202

Revised March 31st, 2025

LOCATION OF WORK

The Linn County Road Department is soliciting price quotations from persons/agencies experienced in the performance of hot- or warm- mixed asphalt concrete work. This work is located in the Scio Maintenance District of the Linn County Road Department.

This quotation, if accepted by Linn County, shall constitute a contract for services with Linn County. Upon acceptance of quotation, the County will issue a Purchase Order authorizing the execution of the work.

Kevin Hamilton, Operations Manager for the Linn County Road Department is the principal contact person for this proposal and should be contacted for any interpretations of the quotation.

He can be reached at (541) 740-1787 (cell); or (541) 967-3919 (office); or email:

khamilton@co.linn.or.us.

INSTRUCTIONS TO PROPOSERS

IP–1 QUOTATION DATE

Quotations must be submitted by 1:00 P.M., Thursday April 10th, 2025 to be considered.

Electronic submission of a quote will be accepted as original, in lieu of submission of a paper quote, at the discretion of the proposer.

An electronic submission of a quote shall consist of a scanned image (.pdf, .jpg, .tif, etc.) of the completed quotation sheet, with signature; submitted by email to Kevin Hamilton as shown above.

A fax transmission to the Linn County Road Department, attention to Kevin Hamilton, (541) 924- 0202, will also be accepted as an electronic submission.

IP-2 DESCRIPTION OF WORK

This contract is for the performance of all aspects of work necessary for the construction of a 2-inch asphalt concrete overlay with the concurrent construction of pre-level work. This work is being undertaken to improve ride quality and mitigate surface defects. This project includes the construction of four asphalt concrete driveway aprons where those driveways connect with the overlay.

This work is located on Bond Road, including the intersection with Mt. Hope. The overlay will be approximately 1,575 feet long (including taper joints), beginning at a point south of the intersection with Mount Hope Drive, and extending to a point near the driveway access to house number 33698.

Within the project site the Contractor shall place two pre-level courses, one over the other, of asphalt concrete on both the north- and southbound travel lanes. This work is intended to mitigate the felt ride due to a series of dips and bumps. The affected sections include approximately 990 feet in the southbound lane, and 1,070 feet in the northbound lane. The pre-level lengths may be adjusted at time of construction based on Contractor’s and County’s representatives’ evaluation of site conditions. Pre-level sections are north of the intersection with Mount Hope Drive.

The first pre-level course will vary from zero inches deep to approximately 2.5-inch deep to fill multiple dips in the road. The second pre-level course shall be a thin course, ‘breaking rock’ to ¾” depth as needed to further improve ride quality by levelling the remaining dips and scraping over high spots. high spots.

Contractor shall employ the use of an automatic screed control system utilizing an averaging device which may include ultra-sonic detectors, a contact ski, or other approved method.

Contractor may propose an alternative paving method after having first personally inspected the site, subject to County approval.

Asphalt concrete pavement for pre-level work is estimated for 185 tons. Actual quantities used at time of construction are expected to vary from this estimate.

Contractor shall subsequently place a 2-inch overlay as described above on both the north- and southbound travel lanes. The overlay length is intended to be 1,475 feet long by 24 feet wide.

Taper the overlay to feather joints at either end over a distance of 50 feet per each taper for a total section length of approximately 1,575 feet.

Asphalt concrete pavement for Bond Road overlay work is estimated for 452 tons.

The overlay shall extend from the edge of Bond Road east along Mt. Hope Drive for a distance of approximately 100 feet; 2 inches deep by approximately 26 feet wide. Taper the overlay to a feather joint at the end over a distance of 50 feet.

Asphalt concrete pavement for Mt. Hope Drive is estimated for 46 tons, including radii at intersection.

The intended beginning and end of the overlay sections are marked on site.

See next page for a sketch of the proposed work. This drawing is not to scale, and project extents shown are approximate only.

The primary aspects of the work include:

1. TRAFFIC CONTROL – The Contractor shall provide for traffic control in accordance with the most current edition of the Oregon Temporary Traffic Control Handbook. The Contractor shall provide signs, personnel, tools, and equipment as needed to safely manage traffic through the work zone during construction. Traffic delays shall be limited to no more than 20 minutes.

Contractor and/or Contractor’s traffic control supervisor shall meet with County prior to performing work at any location to review a traffic control plan for each location.

2. TEMPORARY PAVEMENT MARKINGS – Providing striping or other forms of permanent pavement markings is not a part of this work. Contractor shall install temporary reflective tape or stick ‘n stomps on the centerline of the finished wearing course. Tape shall be placed four inches wide by six inches long. Tape or stick ‘n stomps shall be yellow, placed every 40 feet on centerline of tangent sections, and every 20 feet on centerline of horizontal and vertical curves.

3. ASPHALT CONCRETE CONSTRUCTION – The Contractor shall furnish materials, personnel, tools, and equipment necessary for paving an overlay with pre-level.

Joints shall be tapered to a feather joint from 2 inches to zero over a distance of fifty feet.

Feather joints shall be hand raked, with fines added to create a smooth and uniform taper to the existing pavement surface. Feather joints shall be sand-sealed. Apply a torch to maintain temperature of asphalt mix while constructing feather joints

The longitudinal joint on successive lifts of asphalt concrete shall be offset by no less than six inches.

4. DRIVEWAYS - Where existing driveways abut the work to be performed, the Contractor shall pave to edge of right-of-way boundary, 10 ft. to 15 ft. as directed in the field by the County’s representative. Driveways will be paved 3-inches deep over gravel, or 2-inches deep over existing asphalt aprons, feathered to match grade. Leave a butt edge at the end of gravel driveways. Linn County forces will add rock for grade transitions.

Driveways are estimated at 4 tons over gravel, 3 tons over existing asphalt aprons.

5. SCOPE OF WORK CHANGES – The County may reduce or expand the scope of this work with no change to the quoted price per each pay item.

6. COORDINATION – The Contractor for this work shall coordinate with Linn County forces to ensure to the greatest extent possible the safety and convenience of the travelling public, and Contractor’s and County’s personnel.

The Contractor shall notify the County at least one week in advance of performing work at each intersection. Depending upon timing and availability, the County may deploy a Portable Changeable Message Sign (PCMS) to each location to forewarn the public of the pending work.

Contractor will coordinate with the following Linn County personnel:

Kevin Hamilton, Operations Manager

(541) 740-1787 cell khamilton@co.linn.or.us

7. CONTRACT COMPLETION – All aspects of the work shall be completed no later than June 30th, 2025.

8. WORK DAYS – Contractor shall schedule all work to occur between the hours of 7:00 a.m. and 5:00 p.m., Mondays through Thursdays. All Contractor personnel shall be off site no later than 6 p.m., unless otherwise arranged in advance with the County.

Contractor shall not work on this project on the following holidays:

Memorial Day - Monday, May 26th

IP-3 PERMITS, APPROVALS, AND LICENSES

Contractor shall be licensed with the Oregon Construction Contractor’s Board.

IP-4 SITE INSPECTION

Proposers are encouraged to visit the sites prior to submitting a proposal. Submission of a quote signifies that the Proposer is satisfied as to all site conditions and aspects of work.

GENERAL PROVISIONS

GP-1 Definitions and Terms

Whenever the following terms are used in the contract documents, they shall be understood to have the meanings given herein.

A. County - Linn County, Oregon, the party awarding the contract.

B. County Roadmaster - The County Roadmaster of Linn County, acting either directly or through an authorized representative.

C. Contractor - The party awarded the contract.

D. Standard Specifications - The Oregon Standard Specifications for Construction are hereby referenced and contained within the contract, except as follows:

1. Standard Specifications may be modified, supplemented or superseded by the General Provisions herein contained.

2. Wherever the words “State Highway Commission”, “Department”, “State of Oregon”, “Highway Commission”, or “State”, appear in Standard Specifications, they shall mean Linn County, Oregon

GP-2 Insurance

A. The Contractor shall carry all necessary insurance for the labor employed and assume all responsibility for any accidents, which may occur to any of Contractor’s workers or the public in the performance of the project. The Worker’s Compensation coverage provided shall be in full compliance with ORS Chapter 656.

B. General Liability Insurance in an amount no less than that specified by the Oregon Tort

Claims Act Table of Liability Limits for the current period. That amount, at the time this RFQ has been advertised is: $1,710,200. Linn County shall be listed as a “certificate holder.”

C. Automobile liability insurance in the amount of $1,710,200 must be maintained for the duration of the contract.

D. The general liability and automobile liability insurance coverage amounts shall be adjusted annually to match the claim limits of liability established in accordance with ORS

30.272 (4) for local public body, multiple claimants, injury or death claim.

GP-3 Laws to be Observed

A. The Contractor shall at all times observe and comply with all Federal, State and local laws, ordinances and regulations in any manner affecting the work.

B. The Contractor shall indemnify and save harmless Linn County, its officers, employees and agents against any claims or liability arising from the violation by Contractor’s officers, employees and agents, or Contractor’s sub-contractors, their officers, employees or agents, of laws described in GP-3 A. above.

C. The Contractor shall be responsible for acts of Contractor’s employees and sub-contractors and shall indemnify and save harmless Linn County, its officers, employees and agents against any claims or liability arising from the Contractor’s negligence.

GP-4 Labor Provisions

“Prevailing Wage Rates for Public Works Contracts in Oregon” apply to this project.

For the correct wage rates, go to BOLI’s website at:

http://www.oregon.gov/boli/whd/pwr/pages/pwr_state.aspx and refer to the publication dated January 1, 2025.

Contractor shall pay the current prevailing wage rates as established by BOLI and in accordance with ORS 279C.800 – ORS 279C.870, including daily, weekly, weekend, and holiday overtime as required.

Pursuant to Oregon Revised Statute, ORS279B.235, the following is required to be included in this public contract:

A. Contractor shall comply with the provisions of ORS 279C.800 through ORS

279C.870 regarding prevailing rate of wage on public contracts

B. Contractor shall pay employees for overtime work performed under the public contract in accordance with ORS 653.010 to 653.261 and the Fair Labor Standards Act of 1938 (29 U.S.C. 201 et seq.).

C. Pursuant to ORS 279B.235, Contractor may not employ an employee for more than

10 hours in any one day, or 40 hours in any one week, except in cases of necessity, emergency, or when the public policy absolutely requires otherwise. Contractor shall pay his or her employees at least time and a half for all overtime in excess of eight hours in any one day, or 40 hours in any one week if the work week is five consecutive days, Monday through Friday; or for all overtime in excess of ten hours in any one day, or 40 hours in any one week if the work week is four consecutive days, Monday through Friday; or if the employee performs work on Saturday or on any legal holiday specified in ORS 279C.540.

D. Contractor shall comply with ORS 652.220 and shall not discriminate with regard to any protected class in the payment of wages for work of comparable character, the performance of which requires comparable skills. Protected classes include race, color, religion, national origin, age, sex, pregnancy, citizenship, familial status, disability status, veteran status, and/or genetic information. Compliance is a material element of this contract and failure to comply is a breach that entitles County to terminate the contract for cause.

E. Pursuant to ORS 279B.235, Contractor may not prohibit any of the contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person, and may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

F. Pursuant to ORS 279B.230(1), Contractor shall, promptly, as due, make payment to any person, co-partnership, association or corporation furnishing medical, surgical and hospital care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the Contractor agrees to pay for the services and all moneys and sums that the Contractor collected or deducted from the wages of employee under any law, contract or agreement for the purpose of providing or paying for the services.

G. Pursuant to ORS 279B.230(2) all subject employers working under the contract are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126.

GP-5 Contract Performance

A. As described in the “Description of Work” above, the scope of work is subject to change depending on quoted prices and the availability of funding, at the sole discretion of the County.

B. Linn County reserves the right to void the contract at any time due to unforeseen occurrences (weather, mechanical breakdowns, union strike, lack of funds, inferior workmanship, failure to execute the work in a timely manner, etc.).

GP-6 Materials and Construction

A. Supply ½”, dense graded, hot mix asphalt concrete (HMAC) or warm mix asphalt concrete (WMAC); level 2; PG 64-22; up to 30% RAP. Submit job mix formula for HMAC to the County representative prior to paving.

Recycled Asphalt Shingles (RAS) will not be allowed in the production of HMAC for this work.

B. HMAC construction shall comply with Section 00744 of the Standard Specifications.

C. Section 00730 – Apply CSS-1 tack coat at a rate of .06 to .08 residual across the entire area of the overlay. Increase tack application rate at joints. Asphalt tack shall be applied only where the asphalt concrete will be applied immediately afterward. Public traffic shall not be directed onto ‘tacked’ surfaces.

Asphalt tack coat shall be incidental to other pay items.

D. Feather joints shall be hand raked, with fines added to create a smooth and uniform taper to the existing pavement surface. Apply a torch to maintain temperature of asphalt mix while constructing feather joints. Feather joints shall be sand-sealed.

E. Asphalt loads shall be covered with tarps while being transported.

GP-7 Estimates & Payment

A. Estimates of quantities provided are approximate only. They are used here to convey the intended scope of the work and for comparing quotes. The County does not guarantee that the quantities provided will be the actual quantities required for the performance of the work. A conversion factor of two tons per cubic yard was used in determining estimated quantities.

B. Changes in the scope or nature of the work other than normally expected variations within the scope of the contract will be made only with the written approval of the County.

C. Payment for the work completed will be made on a per item basis as listed on the enclosed price quotation and/or as listed below. Payment for lump sum items will be made at the Contract quoted lump sum amount upon completion of that aspect of work, or proportionally subject to review and approval of the County.

1. Mobilization: Lump Sum

This pay item is intended to offset costs incurred by Contractor when ordering materials and mobilizing personnel and equipment to the job site; as well as performing any incidental work necessary for construction of the HMAC overlay.

This pay item will be paid lump sum, 50% payment when 10% of the total work has been completed; and 100% payment when 50% or more of the total work has been completed.

2. Traffic Control: Lump Sum

This pay item will include all aspects of temporary traffic control.

This pay item will be paid lump sum. The quoted price represents the total cost of all aspects of temporary traffic control. Contractor may request payment proportionately to the progress of completed work, not to exceed the total quoted price without a previously authorized change order.

3. Driveways: Per Each This pay item is intended to offset additional costs incurred by Contractor when performing work to place driveways as indicated in the project plans and/or as directed in the field by the County’s representative. This pay item will be paid on a per each basis.

4. Hot or Warm Mix Asphalt Concrete: Ton This pay item is for the supply, delivery, and placement of asphalt concrete on the roadway. Contractor shall provide a copy of truck scale tickets from ODOT certified scales at the production plant. Tickets will show the date of work; and identify this work as a unique project; and shall show individual truck tonnage and cumulative tonnage for the project. Payment will be made for AC as documented on the tickets.

Payment will be made only for AC incorporated into the work. “Broken loads” will not be purchased by the County except at the sole discretion of the County’s representative on site. The County’s representative will exercise sole discretion on the value to the County for purchasing excess material necessary for maintaining quality of the materials in transport, and sufficiency for ensuring completion of the work.

Estimated quantities are for the purpose of comparing quotes and to convey intended scope of work. Variance of actual quantities from those estimated will not change the quoted unit price of this pay item. Estimated quantity is no guarantee of construction quantities.

D. Payment will be made by the County within 30 days of receipt of invoice for work which has been accepted in a pay period. Pay periods will be measured from the first day of the calendar month to the last day of the calendar month. Pay periods may be adjusted upon mutual agreement by Contractor and County for the convenience of either or both parties.

E. Progress payments for work completed do not signify final acceptance of that work.

F. Linn County reserves the right to withhold five percent (5%) of the payment until all required work is completed and accepted. Final payment of any balance due will be made promptly upon completion and acceptance of the work.

G. Payment for the included pay items represents payment for materials, equipment, labor, tools, and incidentals required for the ultimate completion of the project. Any aspect of work not described by the listed pay items will be considered incidental to those specified pay items.

REQUEST FOR QUOTATION

PRE-LEVEL AND 2 INCH ASPHALT OVERLAY

BOND ROAD

M2503

*** Submit this page only ***

ITEM QUANTITY UNIT UNIT PRICE TOTAL PRICE

1. Mobilization 1 LS $ $

2. Temporary Traffic Control 1 LS $ $

3. Driveways 4 Each $ $

4. Hot/Warm Mix Asphalt Concrete 699 Tons $ $

PROJECT TOTAL $

Return all quote information no later than: Thursday, April 10th, 2025; 1:00 p.m.

Linn County Road Department Attn: Kevin Hamilton, Operations Manager 3010 SW Ferry Street Albany, OR 97321-3998

Signature:

Printed Name:

Company Name:

Address:

Phone: Fax:

Contractor Board No.:

Averaging Device: