RFQ - Attendance E-learning series.pdf

ILLINOIS STATE BOARD OF EDUCATION RFQ-

REQUEST FOR QUOTE (RFQ)

For Questions please contact: Ally Cooper at acooper@isbe.net Telephone: 217-782-3096 or Fax 217-557-5839

RFQ Specifications:

The Illinois State Board of Education (ISBE) is seeking a vendor to provide:

a three 3-part e-learning series, designed to help schools develop a comprehensive, data driven approach to improve student attendance. It will offer educators an opportunity to learn proven, evidence-based tiered strategies to engage students and promote attendance using a team approach. Participants must also have a chance to interact with their peers and the vendor’s staff in breakout rooms. Each one of the three e-learning series must accommodate up to 100 participants, providing Illinois the opportunity to have 300 educators learn these evidenced-based strategies to combat chronic absenteeism in the 2026- 2027 school year. The platform can be via Teams, GoToMeeting, Zoom, or any other major meeting platform that allows for breakout sessions as well as the ability to see the speakers as well as other participants. The dates will be selected in consultation with ISBE. ISBE has budgeted $90,000 for this work.

Expenses:

are not allowed.

Effective Dates:

The term of this contract will be from: August 2026-September 29, 2026.

Insurance:

Vendor shall, at all times during the Term of this Contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additional insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law; (d) a Professional Liability Insurance Policy with a limit of liability not less than $1,000,000 for each claim, and not less than $1,000,000 in the aggregate on an annual basis, for errors, omissions or negligent acts arising out of the performance of (or the failure to perform) professional services hereunder such as, but not limited to: systems analysis, system design, programming, data processing, consulting, system integration and information services. The Professional Liability coverage shall include contractual liability coverage in support of the Vendor’s indemnification agreements in favor of ISBE, shall be written on a “claims made” basis and must be maintained for a period of not less than three (3) years following the date of final payment to the Vendor for all such Services.

The Vendor shall cause all of its subcontractors to purchase and maintain insurance coverages identical to those required of the Vendor hereunder. Insurance shall not limit Vendor’s obligation to indemnify, defend or settle any claims.

Upon execution of this Agreement, the Contractor shall provide a copy of certificate of insurance evidencing the coverage described in this Section. The policy specified above shall be placed with an insurance company reasonably acceptable to ISBE.

Quotes Must Include:

mailto:acooper@isbe.net

ILLINOIS STATE BOARD OF EDUCATION RFQ-

REQUEST FOR QUOTE (RFQ)

For Questions please contact: Ally Cooper at acooper@isbe.net Telephone: 217-782-3096 or Fax 217-557-5839

Documentation that practices presented will be evidenced-based. This documentation can be a report or brief describing the evidenced-based practices that will be covered in the e-learning series. The vendor must provide evidence of 5 years prior experience in this work.

Notes to Vendor:

• All quoted prices must be valid for 60 days from date of submission. All prices must include all charges.

• No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.

• ISBE reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

• Vendors are encouraged to register as a Small Business with the State of Illinois

• If you have questions about State of Illinois purchasing procedure, policy or payment please contact ISBE contact located below before placing your quote for consideration.

• Vendor may attach separate page describing its bid.

mailto:acooper@isbe.net