RFQ Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to complete the follow ing actions:

Add additional clauses that w ere omitted in initial solicitation.

Change the solicitation dates and terms.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ042320Q0004

X 9B. DATED (SEE ITEM 11)

06-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Mar-2020

CODE

DEFENSE FINANCE AND ACCOUNTING SERVICE

CONTRACT SERVICES DIRECTORATE

BLDG 21/ 2B218

3990 EAST BROAD STREET

COLUMBUS OH 43213-1152

HQ0423 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ042320Q0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

PixTools .NET Software Development Kit (SDK)Effective Coverage: March 23, 2020 - March 22, 2021

To:

PixTools .NET Software Development Kit (SDK)Effective Coverage: April 20, 2020 - April 19, 2021

CLIN 0002

PixTools .NET Production View LicenseEffective Date: March 23, 2020 - March 22, 2021

PixTools .NET Production View LicenseRequested Delivery Format: Electronic DownloadEffective Date: April 20, 2020 - April 19, 2021

CLIN 0003

PixTools .NET Yearly Maintenance SupportEffective Date: March 23, 2020 - March 22, 2021

PixTools .NET Yearly Maintenance SupportEffective Date: April 20, 2020 - April 19, 2021

CLIN 1001

PixTools .NET Yearly Maintenance Support Option Year 1Effective Date: March 23, 2021 - March 22, 2022

PixTools .NET Yearly Maintenance Support Option Year 1Effective Date: Arpil 20, 2021 - April 19, 2022

CLIN 2001

PixTools .NET Yearly Maintenance Support Option Year 2Effective Date: March 23, 2022 - March 22, 2023

PixTools .NET Yearly Maintenance Support Option Year 2Effective Date: April 20, 2022 - April 19, 2023

CLIN 3001

PixTools .NET Yearly Maintenance Support Option Year 3Effective Date: March 23, 2023 - March 22, 2024

PixTools .NET Yearly Maintenance Support Option Year 3Effective Date: April 20, 2023 - April 19, 2024

CLIN 4001

PixTools .NET Yearly Maintenance Support Option Year 4Effective Date: March 23, 2024 - March 22, 2025

PixTools .NET Yearly Maintenance Support Option Year 4Effective Date: April 20, 2024 - April 19, 2025

The following have been added by reference:

52.204-13 252.239-7009

The following have been modified:

SOLICITATION TERMS

This Request for Quote (RFQ) is anticipated to result in a Firm Fixed Price (FFP) order NITYT20RC335

This RFQ is an All-or-None Requirement.

Title of Requirement: PixTools .NET Software Purchase

ISSUED BY:

Point of Contact: Chrissy Webb DFAS Contract Services Directorate 3990 E. Broad Street Bldg. 21, Room 2B218 Columbus, OH 43213-1152 Phone Number: 614-701-4833 E-Mail address: chrissy.j.webb.civ@mail.mil

CONTRACTING OFFICER: Jamillah Timmons Phone Number: 614-701-2703 E-mail: jamillah.a.timmons.civ@mail.mil

Submission of Quotes: All quotations should be sent electronically to the contract specialist by e-mail and copy the contracting officer. The contact information is listed below.

1. Contract Specialist Chrissy Webb at email address chrissy.j.webb.civ@mail.mil

2. Cc: Contracting Officer Jamillah Timmons at email address jamillah.a.timmons.civ@mail.mil

Quotes due by April 7, 2020, 5:00 PM EST.

1. Description: DFAS is requesting the purchase of software development tool kits (SDK’s), new production view licenses, as well as maintenance support for both the SDKs and licenses starting on date of award. A 12-month period of performance is required for the base year and annually thereafter for the four subsequent option years of Maintenance Support.

Requested Delivery Format: Requested delivery format for licenses is Electronic Download.

2. Location of Work to be Performed:

3990 E. Broad St.

Columbus, OH 43213

3. Anticipated Period of Performance or Delivery Schedule:

Period of Performance: 04/20/2020 to 04/19/2021. A 12-month period of performance is required for the base year and annually thereafter for the four subsequent option years of maintenance support.

Base Year: 04/20/2020 through 04/19/2021 OY 1: 04/20/2021 through 04/19/2022 OY 2: 04/20/2022 through 04/19/2023 OY 3: 04/20/2023 through 04/19/2024 OY 4: 04/20/2024 through 04/19/2025

3.1 List any applicable standards: A Justification and Approval document has been approved by the Contracting Officer that authorizes the Government to solicit this requirement utilizing a Brand Name mailto:chrissy.j.webb.civ@mail.mil mailto:chrissy.j.webb.civ@mail.mil

Justification. The OpenText Captiva PixTools .NET software upgrade is only pertinent to the EDM environment.

4. Section 508 Compliance:

General Exceptions

Exceptions:

E202.5 ICT Functions Located in Maintenance or Monitoring Spaces - Where status indicators and operable parts for ICT functions are located in spaces that are frequented only by service personnel for maintenance, repair, or occasional monitoring of equipment, such status indicators and operable parts shall not be required to conform to the Revised 508 Standards.

Justifications:

Software will be installed on equipment located in a controlled access room frequented only by service personnel for maintenance, repair, or occasional monitoring.

Functional Performance Criteria:

301.1 Scope - The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

302.1 Without Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color - Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech - Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities - ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier

5. Evaluation Factors and Basis for Selection:

Basis for Selection: The basis for award selection is Lowest Price Technically Acceptable (LPTA). A quoter’s technical acceptability will be determined by a vendor meeting the Government’s minimum technical requirements (including the part numbers solicited) and not taking any exceptions to the RFQ. Quotes will be evaluated based on the lowest overall quoted price, who meets the Government’s minimum technical requirements of the solicitation.

Quoters who do not take exception to the solicitation and meet the minimum technical requirements of this solicitation will be considered technically acceptable. All technically acceptable quotes will be evaluated for price reasonableness and award will be made to the lowest price quote which is technically acceptable. Contract quotes are requested to remain valid for a minimum of 60 days.

6. Brand Name Justification: See J&A for details.

7. Prices: A firm fixed price quote is to be made based on the requirements.

8. Provisions/Clauses: The following provisions and clauses are applicable to this solicitation and shall be incorporated in the potential award as applicable.

The solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-04 January 15, 2020. The Defense Priorities and Allocations System (DPAS) assigned rating is DO-C9. The Government intends to include the DFAS, FAR and DFARS clauses and provisions referenced below, either by reference or in full text in the resulting award and are not all inclusive. NOTE: The FAR and DFARS clauses may be accessed in full text at https://www.acquisition.gov/.

The following were previously included by reference and are now included by full text:

252.239-7010 CLOUD COMPUTING SERVICES (OCT 2016)

(a) Definitions. As used in this clause--

Authorizing official, as described in DoD Instruction 8510.01, Risk Management Framework (RMF) for DoD Information Technology (IT), means the senior Federal official or executive with the authority to formally assume responsibility for operating an information system at an acceptable level of risk to organizational operations (including mission, functions, image, or reputation), organizational assets, individuals, other organizations, and the Nation.

Cloud computing means a model for enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications, and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction. This includes other commercial terms, such as on-demand self-service, broad network access, resource pooling, rapid elasticity, and measured service. It also includes commercial offerings for software-as-a-service, infrastructure-as-a-service, and platform-as-a-service.

Compromise means disclosure of information to unauthorized persons, or a violation of the security policy of a system, in which unauthorized intentional or unintentional disclosure, modification, destruction, or loss of an object, or the copying of information to unauthorized media may have occurred.

Cyber incident means actions taken through the use of computer networks that result in a compromise or an actual or potentially adverse effect on an information system and/or the information residing therein.

Government data means any information, document, media, or machine readable material regardless of physical form or characteristics, that is created or obtained by the Government in the course of official Government business.

Government-related data means any information, document, media, or machine readable material regardless of physical form or characteristics that is created or obtained by a contractor through the storage, processing, or communication of Government data. This does not include contractor's business records e.g. financial records, legal records etc. or data such as operating procedures, software coding or algorithms that are not uniquely applied to the Government data.

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information.

Media means physical devices or writing surfaces including, but not limited to, magnetic tapes, optical disks, magnetic disks, large-scale integration memory chips, and printouts onto which information is recorded, stored, or printed within an information system.

Spillage security incident that results in the transfer of classified or controlled unclassified information onto an information system not accredited (i.e., authorized) for the appropriate security level.

(b) Cloud computing security requirements. The requirements of this clause are applicable when using cloud computing to provide information technology services in the performance of the contract.

(1) If the Contractor indicated in its offer that it ``does not anticipate the use of cloud computing services in the performance of a resultant contract,'' in response to provision 252.239-7009, Representation of Use of Cloud Computing, and after the award of this contract, the Contractor proposes to use cloud computing services in the performance of the contract, the Contractor shall obtain approval from the Contracting Officer prior to utilizing cloud computing services in performance of the contract.

(2) The Contractor shall implement and maintain administrative, technical, and physical safeguards and controls with the security level and services required in accordance with the Cloud Computing Security Requirements Guide (SRG) (version in effect at the time the solicitation is issued or as authorized by the Contracting Officer) found at http://iase.disa.mil/cloud_security/Pages/index.aspx, unless notified by the Contracting Officer that this requirement has been waived by the DoD Chief Information Officer.

(3) The Contractor shall maintain within the United States or outlying areas all Government data that is not physically located on DoD premises, unless the Contractor receives written notification from the Contracting Officer to use another location, in accordance with DFARS 239.7602-2(a).

(c) Limitations on access to, and use and disclosure of Government data and Government-related data.

(1) The Contractor shall not access, use, or disclose Government data unless specifically authorized by the terms of this contract or a task order or delivery order issued hereunder.

(i) If authorized by the terms of this contract or a task order or delivery order issued hereunder, any access to, or use or disclosure of, Government data shall only be for purposes specified in this contract or task order or delivery order.

(ii) The Contractor shall ensure that its employees are subject to all such access, use, and disclosure prohibitions and obligations.

(iii) These access, use, and disclosure prohibitions and obligations shall survive the expiration or termination of this contract.

http://iase.disa.mil/cloud_security/Pages/index.aspx

(2) The Contractor shall use Government-related data only to manage the operational environment that supports the Government data and for no other purpose unless otherwise permitted with the prior written approval of the Contracting Officer.

(d) Cloud computing services cyber incident reporting. The Contractor shall report all cyber incidents that are related to the cloud computing service provided under this contract. Reports shall be submitted to DoD via http://dibnet.dod.mil/.

(e) Malicious software. The Contractor or subcontractors that discover and isolate malicious software in connection with a reported cyber incident shall submit the malicious software in accordance with instructions provided by the Contracting Officer.

(f) Media preservation and protection. When a Contractor discovers a cyber incident has occurred, the Contractor shall preserve and protect images of all known affected information systems identified in the cyber incident report (see paragraph (d) of this clause) and all relevant monitoring/packet capture data for at least 90 days from the submission of the cyber incident report to allow DoD to request the media or decline interest.

(g) Access to additional information or equipment necessary for forensic analysis. Upon request by DoD, the Contractor shall provide DoD with access to additional information or equipment that is necessary to conduct a forensic analysis.

(h) Cyber incident damage assessment activities. If DoD elects to conduct a damage assessment, the Contracting Officer will request that the Contractor provide all of the damage assessment information gathered in accordance with paragraph (f) of this clause.

(i) Records management and facility access.

(1) The Contractor shall provide the Contracting Officer all Government data and Government-related data in the format specified in the contract.

(2) The Contractor shall dispose of Government data and Government-related data in accordance with the terms of the contract and provide the confirmation of disposition to the Contracting Officer in accordance with contract closeout procedures.

(3) The Contractor shall provide the Government, or its authorized representatives, access to all Government data and Government-related data, access to contractor personnel involved in performance of the contract, and physical access to any Contractor facility with Government data, for the purpose of audits, investigations, inspections, or other similar activities, as authorized by law or regulation.

(j) Notification of third party access requests. The Contractor shall notify the Contracting Officer promptly of any requests from a third party for access to Government data or Government-related data, including any warrants, seizures, or subpoenas it receives, including those from another Federal, State, or local agency. The Contractor shall cooperate with the Contracting Officer to take all measures to protect Government data and Government-related data from any unauthorized disclosure.

(k) Spillage. Upon notification by the Government of a spillage, or upon the Contractor's discovery of a spillage, the Contractor shall cooperate with the Contracting Officer to address the spillage in compliance with agency procedures.

(l) Subcontracts. The Contractor shall include this clause, including this paragraph (l), in all subcontracts that involve or may involve cloud services, including subcontracts for commercial items.

(End of clause) http://dibnet.dod.mil/

(End of Summary of Changes)