RFQ Addendums 2.pdf

Time Specified for Receipt of Offer:

Company Name:

Company Affiliation (Select One):

1. Prime Only

2. Prime & Subcontractor

3. Joint Venture

Small or Large Business:

Address(s):

Telephone Number(s):

E-mail(s):

Point of Contact(s):

SAM Registered Expiration Date:

CAGE Code:

DUNS Number:

Do your Representations and Certifications include NAICS code (Select One): 1. Yes 2. No

Sign Here to Acknowledge Solicitation Amendments:

FA282324Q0015

Attachment 2 AD /Condenser Replacement Addendum to FAR 52.212-1/3 Eglin AFB, FL

ATTACHMENT 2

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. (Sep 2023)

*** THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM THE RESULTANT AWARD. ***

1. Addendum to 52.212-1(a), NAICS code and small business size standard. The NAICS code is 238220 and size standard is $19 Million employees for this requirement.

2. Addendum to 52.212-1-(c), Period for Acceptance of Offers. This paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

3. Submit offers electronically via email. The title of the documents shall include the Part number and the offeror’s CAGE code.

(i.e. “Part I: Cover Page Cage #”). Submit offers to the following email addresses: Mar’Sha Andrus, marsha.andrus@us.af.mil and Francisco Arredondo, francisco.arrendo.4@us.af.mil. Offerors shall submit offers, allowing sufficient time for the upload to be completed by the offer submission closing date and time.

3.1. Only electronic versions of offers will be accepted. Paper copies of offers will be rejected and not considered for award.

4. The following instructions prescribe the format for offers, and describes the approach to be used for the development and presentation of offer data. The offer shall include all of the information requested in the specified instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the offer is unawardable.

4.1. Offers shall be complete and be organized into the following three (3) separate parts:

a. PART I: Cover Sheet

b. PART II: SF 1449

c. PART III: Technical Capability Documentation

4.2. The content of each part is described below:

a. PART I: Cover Sheet

1. Complete each fill in of the Cover Sheet with your company info.

Condenser Replacement Addendum to FAR 52.212-1/3 Eglin AFB, FL

b. PART II: SF 1449

1. Complete the SF 1449 CLIN 0001 and fill-in 52.213-3 (Addendum) Annual Representations and Certifications statement and any other required fill-ins.

c. PART III: Technical Capability Documentation: Limited to 6 Page(s)

1. Your submitted documentation will be evaluated against the Technical

Factors as defined in Addendum 52.212-2.

a. Quality Control Plan

5. Questions shall be emailed to both the Contract Specialist, Contract Specialist Name:

Mar’Sha Andrus marsha.andrus@us.af.mil and Contracting Officer, Francisco Arredondo:

francisco.arredondo.4@us.af.mil by Tuesday,05 Mar 2024 at 4:00pm Central Standard Time (CST).

6. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors; failure to meet a requirement of the solicitation may be excluded from consideration. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale; and

7. Documents submitted in response to this solicitation must be fully responsive to and consistent with:

7.1. Requirements of this solicitation, Government standards and regulations;

7.2. Evaluation Factors for Award;

7.3. Format for all offer Parts:

7.3.1. Offers shall be submitted in pdf. Format.

7.3.2. Offer font shall be Times New Roman and no smaller than 12 font size.

8. Addendum to 52.212-1(e), Multiple offers, this paragraph is deleted for this solicitation and marked “reserved”.

9. Addendum to 52.212-1(f)(1), Late submissions, modifications, and withdrawals of offers.

This subparagraph is tailored as follows: “Offerors are responsible for submitting offers via email and confirming receipt by solicitation due date and time.” Please refer to paragraph 3 above for information and instructions.

Condenser Replacement Addendum to FAR 52.212-1/3 Eglin AFB, FL

10. Only electronic versions of offers will be accepted.

11. Addendum to 52.212-1(j), Unique Entity Identifier - This paragraph is expanded to include the following statement: “The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable.”

12. All of the time and date references for receipt of offers in this addendum shall be superseded by any subsequent solicitation amendments that extend the time and date for receipt of offers.

(End of Addendum)

ADDENDUM TO FAR 52.212-3 – OFFEROR REPRESENTATIONS AND

CERTIFICATIONS – COMMERCIAL ITEMS (NOV 2023)

1. Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)

(2) of this provision do not automatically change the representations and certifications posted on SAM website (sam.gov).

2. The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.sam.gov/portal/SAM/#1. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __________. [Offeror to identify the applicable paragraphs at (c) through (q) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] https://www.sam.gov/portal/SAM/#1 https://www.sam.gov/portal/SAM/#1

Attachment 3 AD / Condenser Replacement Addendum to FAR 52.212-2 Eglin AFB, FL

ATTACHMENT 3

ADDENDUM TO FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS (Nov 2021)

*** THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM THE RESULTANT AWARD. ***

1. Methodology. This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) approach, in which, the Government intends to award to an offeror with a technically acceptable quote at the lowest overall total evaluated price. The LPTA approach does not permit tradeoffs between price/cost and past performance, and will include an evaluation for technical acceptability.

2. Relative Importance. The Government’s evaluation will be based on the following factors and sub-factors:

a. Factor 1 – Price

b. Factor 2 – Technical Acceptability

Price and Technical, when combined, are equal when evaluated.

3. Offers which are unrealistic in terms of technical acceptability or price may be rejected at any time during the evaluation process. The Government reserves the right to make an award without discussions; however, discussions may be conducted with all, some, or none of the offerors. Offerors may be required to participate in telephone discussions.

4. The Government intends to award a Firm-Fixed Price (FFP) Contract as a result of this solicitation.

5. Offerors are cautioned to follow the detailed instructions in the Addendum to 52.212-1 and Addendum to 52.212-2 fully, as the Government reserves the right to make an award based on initial offers received, without discussion of such offers.

a. Total Evaluated Price (TEP). The Government will add the total price for all options to the total price for the basic requirement to arrive at a total evaluated price (TEP). The TEP will be calculated as:

(i) The sum of the extended prices (unit quantity multiplied by unit price) for Contract Line Items (CLINs) 0001 and

AD /Condenser Replacement Addendum to FAR 52.212-2 Eglin AFB, FL

(ii) To account for any extension of services possible under the clause at FAR 52.217-8, Option to Extend Services, the Government will add 50% of the pricing proposed by the offeror for CLIN 0001 to the total sum of the extended prices for all CLINS. The award will not be made at the TEP, but only for the purposes for evaluating price.

b. Technical Evaluation. Offers shall be evaluated independently of the cost/price quote evaluation to determine the offerors’ compliance with the technical requirements of this solicitation. The Government may make a final determination as to the rating of an offer based on the quote as submitted without requesting any further information. The technical factor will receive an overall rating of either “Acceptable” or “Unacceptable” using the rating description in Table 1 below. The Government’s technical evaluation team shall evaluate the technical quotes on a pass/fail basis, assigning one of the ratings described below for any sub-factor. Any sub factor evaluated as “Unacceptable” will render the entire quote “Unacceptable”; therefore, un-awardable. Only those quotes determined to be technically “Acceptable”, either initially or as a result of discussions, will be considered for award. However, the offeror is cautioned that the Government reserves the right to award this effort based on the initial quote, as received, without discussion. Evaluators shall assign a rating, which fails within one of the following ranges according to the degree to which the offeror meets the minimum requirements described below in Table 1.

Table 1. Technical Ratings

Rating Description

ACCEPTABLE

Quote meets the requirements of the solicitation. The offeror’s documentation clearly demonstrates their capability and understanding of all aspects of performance in accordance with the Performance Work Statement and the technical sub-factors.

UNACCEPTABLE

Quote does not meet the requirements of the solicitation. The offeror’s documentation does not clearly demonstrate their capability and understanding of all aspects of performance in accordance with the Performance Work Statement and the technical subfactors.

AD /Condenser Replacement Addendum to FAR 52.212-2 Eglin AFB, FL

The technical factor will be rated ACCEPTABLE when the offeror’s documentation clearly demonstrates their capability to accommodate all aspects of performance in accordance with the Performance Work Statement (PWS) and the technical sub-factors listed below:

Sub-Factor 1: Quality Control Plan - The offeror’s submitted documentation clearly demonstrates their capability to successfully implement and maintain a quality control program IAW attachment 3 of the SOW.

The technical factor will be rated UNACCEPTABLE when the offeror’s documentation does not clearly demonstrate their capability and understanding of all aspects of performance in accordance with the PWS and the technical sub-factors listed above.

5.1. The Government will review the offer for technical acceptability and will conduct market research to determine price fair and reasonableness. Accordingly an award will be made after both metrics are met and the offer is determined to be both technically acceptable and providing the best value to the Government.

6. Basis for Contract Award. By submission of its quote, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications. The Government intends to award a contract to the offeror deemed responsible in accordance with FAR 9.104, as supplemented, whose proposal conforms to the Request for Quote (RFQ) requirements including all stated terms, conditions, representations, certifications, and all other information required by the RFQ and is judged, based on the evaluation criteria, to represent the best value to the Government. The Government intends to award one contract to the offeror whose technically acceptable quote is the lowest priced of those quotes received.

(END OF ADDENDUM)

AD / Condenser Replacement Eglin AFB, FL