RFQ_9785_Submersible_Lift_Station_inspections.pdf

SCM-RFQ-T-01 – Request for Quote Single Project Template v2.0 – 8/29/23

Re qu es t f or Q uo te

(R

FQ

) f or

S in gl e

Pr oj ec t Orlando Utilities Commission

Orlando, Florida Effective 10/2023

RFQ9785 for Submersible Lift Station Inspections

Date Issued: 11/4/2026

Pre-response Conference: None Scheduled At This Time

Date of Pre-response Conference: N/A

Date Due: Wednesday, November 18, 2026 no later than 2:00 pm local time

Direct all inquiries to the Buyer of Record: James Norris

407-463-8413 jnorris@ouc.com

Orlando Utilities Commission Reliable Plaza 100 West Anderson Street Orlando, Florida 32801

1. Quotation to be submitted on VendorLink (if applicable) or emailed to jnorris@ouc.com

2. RFQ number must be placed on the subject line of email responses

3. VendorLink help can be accessed by calling 407-222-1885, or by emailing support@evendorlink.com.

1 PRICING

Refer to Attachment A: Pricing Schedule.

mailto:support@evendorlink.com

Orlando Utilities Commission RFQ9785 – Submersible Lift Station Inspections

2 RFQ SUBMITTAL CHECKLIST

Bidders shall complete all the forms checked (✓) below, and include them in the quotation submittal package with any other information.

Provide a written signature on all original forms and, when required, a notary stamp. Download from the links below, scan, & submit these forms with the quotation.

Quotation (Response)

Written response to scope of work and specification

Provided at time of quotation

Acknowledgement

Sworn Statement on Public Entity Crimes and Scrutinized Companies Under Florida Statutes, Section 287.133 (3) (a) and 287.135 (Link)

Dispute Disclosure (Link)

☐ [None- Reserved]

Provided at time of award

Copy of Insurance Certificate(s)

Copy of Company’s Business License

W-9 Form

3 ACKNOWLEDGEMENT

Unless otherwise stated, all Terms and Conditions regarding this RFQ can be found at the links below:

☐ General Conditions for Goods (Link) ☐ General Conditions for Services (Link)

☒ Goods and Services (Link) ☐ General Consulting Services (Link)

☐ Information Technology (IT) Professional Consulting Services Agreement (Link)

By signing below, I acknowledge legal authority to execute this document and affirm that Supplier is compliant with all requirements of Section 287.133(3) and 287.135 of the Florida Statutes and no allegations or default, law suit, or investigation by any regulatory or professional association have been initiated against Supplier, its officers, and/or employees in the regular course of business within the last five (5) years.

If selected, prior to award, the Supplier agrees to provide proof of insurance as required, which may include General Liability, Worker’s Compensation, and Automotive.

The quote must be signed by an authorized agent or officer of the company or other legal entity.

OUC reserves the right to award any item or group of items to one or more suppliers, or to make no award.

http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_w9_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/procure_general_goods.pdf?sfvrsn=10 http://www.ouc.com/docs/procurement/procure_general_services.pdf?sfvrsn=4 https://www.ouc.com/docs/procurement/general_terms_cond_goods_services.pdf?sfvrsn=b1238550_2 http://shareouc/procuretopay/Shared%20Documents/GC%20Consulting%20Services.pdf http://shareouc/procuretopay/Shared%20Documents/Linked%20Procedures%20and%20Artifacts/Information%20Technology%20(IT)%20Professional-Consulting%20Services%20Agreement_Template.docx http://shareouc/procuretopay/Shared%20Documents/Linked%20Procedures%20and%20Artifacts/Information%20Technology%20(IT)%20Professional-Consulting%20Services%20Agreement_Template.docx

The Supplier agrees to all terms and conditions that may be contained in the Purchase Order and expressly waives all terms and conditions that may be contained in their quotation and such terms and conditions shall be null and void.

SUPPLIER’S LEGAL NAME (print or type) _____________________________________________________________

QUOTED BY (print or type name) ___________________________________________________________________

QUOTED BY (signature) __________________________________________ DATE ____________________________

Telephone ______________________ Email ____________________________

DETAILED SCOPE AND SPECIFICATIONS

ORLANDO UTILITIES COMMISSION INSPECTION OF SUBMERSIBLE LIFT STATIONS

Statement of Purpose

The Orlando Utilities Commission (OUC) is looking for a Supplier to perform monthly inspections of each lift station at OUC facilities as listed herein. The work covered by this document consists of furnishing all equipment, materials, labor and performing all operations needed to complete all work as defined below.

1. Contract Requirements

1.1. The supplier shall be licensed as required by the city, county, state or Federal government to perform the work requested by OUC.

1.2. All of the supplier’s vehicles shall have the company logo clearly visible somewhere on its body.

1.3. The supplier or subcontractor’s personnel who perform the work in connection with this contract shall meet OUC’s drug policy.

1.4. OUC reserves the right to employ a Third Party Inspector. The Third Party Inspector shall have the authority of the Owner to ensure the supplier’s compliance with the requirements of these specifications.

1.5. If subcontractors are to be utilized in this project, their names and references shall be included in the initial contract response. Responsibility for the performance of the contract remains with the main Supplier exclusively. Subcontracts may be added to this contract during the contract period with prior written permission from OUC only.

2. Responsibilities of Supplier

The supplier shall be responsible for scheduling and procuring all necessary material, equipment and incidentals to perform and complete assigned projects. The supplier shall provide the use of competent, qualified personnel. The supplier is to inform OUC’s designated representative of any deficiencies within 24 hours of discovery, by phone, fax or e-mail.

3. Lift Station Locations

OUC lift station locations and frequency:

• 3800 Gardenia Ave. Orlando, FL (1 station) Monthly

• 6003 Pershing Ave. Orlando, FL (2 stations) Monthly

• 1111 North Orange Ave. Orlando, FL (1 station) Quarterly

• 3409 Maguire Rd. Windermere, FL (1 station) Quarterly

• 6650 Heather Rd. Orlando, FL (1 station) Quarterly

• 2226 Holden Ave. Orlando, FL (1 station) Quarterly

• 11993 Wewahootee Rd. Orlando, FL (1 station) Quarterly

4. Inspection Requirements

4.1 Inspections of each lift station shall be conducted on a monthly and/or quarterly basis. Each inspection shall be scheduled for the first Monday of the month/quarter unless a change is approved by the OUC representative prior to beginning work.

4.2 A log book shall be kept on site, in legible form to list the following information for each monthly inspection:

• Hour meter readings

• Date & time visited

• Comments section

• Operator’s name and license number

• Motor contactor resistance readings, same phase, line to load

• Meg ohm readings of each pump motor

4.3 Each inspection shall include the following:

• Check operation of floats and high level alarm

• Check amp draw

• Check voltage

• Check for tripped breakers

• Netting of floating scum. OUC must be notified of disposal methods.

• Check all terminal connections in panel for tightness and proper appearance

• Test motor contactors for resistance same phase, line to load.

• Meg ohm pump motors

5. Supplier Requirements

5.1 Supplier shall be a State-licensed Water Plant Operator. Supplier shall identify the specific Florida license or certification held by personnel assigned to the work, including license type, class, number, expiration date, and issuing authority. At least one appropriately licensed or certified individual shall be responsible for and available during each inspection and service call.

5.2 Supplier shall have in-house pump removal capability.

5.3 Supplier shall be capable of electrical troubleshooting.

5.4 Supplier shall acknowledge an emergency call within 15 minutes and provide a qualified technician on site within two hours unless an alternate response time is authorized by OUC.

Supplier shall maintain a staffed or monitored 24-hour emergency telephone number throughout the contract term. (including holidays).

5.5 Supplier shall follow all PPE requirements deemed necessary by OUC.

6. Contact Information

The OUC contact person to schedule all inspections is:

Derrick Rouse 407-509-6656 (cell) 407-434-4032 (office) DRouse@ouc.com

Supplier shall provide a 24 hour on call phone number to respond to emergencies.

7. Work Schedule

Normal working hours are Monday through Friday, 7:00 am to 4:00 pm. Supplier shall schedule and receive approval by the OUC contact person prior to beginning any work outside of normal working mailto:DRouse@ouc.com hours. Supplier must be willing to perform emergency work/services after hours, during weekends and holiday hours if deemed necessary by OUC personnel.

8. Termination Of Personnel

The Supplier at the request of OUC shall replace any person from their own workforce or their subcontractor's workforce who in the judgment of OUC may be deemed undesirable or may have reasonable objection. A request of this nature will be handled by the OUC representative informing the Supplier's supervisor verbally or in writing. However, OUC does reserve the right to immediately remove from the site any person felt to be an immediate safety risk.

9. Suspension of Work and Termination

Upon the occurrence of any of the following events:

• If the Supplier persistently fails to perform the work in accordance with the contract documents (including, but not limited to, failure to supply skillful workers or suitable materials or equipment or failure to adhere to response time).

• If the Supplier disregards laws or regulations of any public body having jurisdiction.

• If the Supplier disregards the authority of the OUC representative/inspector.

10. Additions/Deletions

OUC reserves the right to add or delete any lift station locations from the scope of service list as deemed in the best interest of OUC. Any equipment added will be at comparable rates to those furnished within this original bid. Any equipment deleted will reduce the cost of this contract at a comparable rate.

PRICING

See Attachment B: Excel Price Schedule

INVITATION TO PRE-RESPONSE CONFERENCE

[ “N/A.”]

Date: Click here to enter the meeting date.

Time: Click here to enter the meeting time. Eastern Standard Time (EST)

Location:

(Address/floor/room)

Orlando Utilities Commission (OUC) Click here to enter the OUC location’s address of where the meeting will take place.

Conference Number: Click here to enter the call-in number and bridge number, if applicable.

Video Conferencing: Click here to enter information about attending the meeting via video conference, if applicable.

Attendance is: Mandatory ☐ Not Mandatory ☐

RSVP: Please RSVP via email to the Buyer of Record at least 48 hours in advance of the meeting, and bring the RFQ containing the specifications and government issued photo identification when you attend. Also, please email any questions two days prior to the meeting.

Questions/Directions: If you have any questions about the Pre-response Conference, or if you need driving directions, please contact:

Click here to enter the phone number, fax number, and email address of the meeting’s contact person.

Objective: Click here to enter a brief description about what you hope to achieve during the meeting.

Agenda: Click here to enter the meeting’s duration, and a list of topics that will be covered.

Notes: Click here to enter suggestions for what to wear or bring if participants will be touring locations (i.e. “wear closed-toe shoes,” or “bring an umbrella.”

Special Instructions: Click here to enter instructions for signing in at the guard’s desk.