Request for Quotation

80JSC026Q0004

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in part 12 - Acquisition of Commercial Products and Commercial Services as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is 80JSC026Q0004 and this solicitation is a Request for Quotation (RFQ).

This acquisition is being solicited as unrestricted.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 dated 3/13/2026. This document includes references to the Revolutionary Federal Acquisition Regulation (FAR) Overhaul.

The associated North American Industry Classification System (NAICS) code for this procurement is 333415 – Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing with a size standard of 1250 employees.

All quoters shall provide a firm-fixed-price quotation for the following line item(s):

Description QTY UNIT UNIT

PRICE

APPLICABLE

DISCOUNTS

TOTAL

CLIN 0001

Freeze Dryer

1 Ea

CLIN 0002

Installation

1 Ea

CLIN 0003

Shipping and Delivery

1 Ea

TOTAL:

The requirements for the line items to be acquired above are in Technical Specification. See the Technical Specification below.

Quoters/Contractors must possess an active registration in the System for Award Management system, www.SAM.gov, when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. The Contracting Officer shall confirm that quoters have an “active” registration at the www.sam.gov website upon receipt of the quotation. If the SAM.gov registration is not active, the quotation will not be considered for award

The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION NOV 2025), applies to this acquisition. See Addendum to FAR 52.212-1 below.

http://www.sam.gov/ http://www.sam.gov/

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION NOV 2025):

DUE DATE FOR QUOTATIONS

Quoters shall submit their electronic quotations directly, via email, to Johnny.h.vuong@nasa.gov and Tracy.l.quintanilla@nasa.gov by no later than 12:00 PM CST, 5/28/2026.

INQUIRIES:

Quoters must submit all questions concerning this solicitation in writing to Johnny.h.vuong@nasa.gov and Tracy.l.quintanilla@nasa.gov. Questions should be received no later than 12:00 PM CST 5/20/2026. All responses to timely submitted questions will be made in writing, without identification of the questioner, and will be posted with the solicitation. Even if provided in other form, only the responses included with the solicitation will be deemed as the Government’s formal response and govern performance of the contract.

Please reference the solicitation number in the subject line of all email communications. Quotations shall not be deemed received by the Government until the quotation is received in the e-mail inbox set forth above.

QUOTATION PREPARATION INSTRUCTIONS:

All quotations shall conform to solicitation provisions/clauses and be prepared in accordance with this section. The quotation shall be clearly and concisely written as well as be neat and logically assembled. All pages of the quotation shall be appropriately numbered.

The Quoter’s quotation shall be clearly divided into the following distinct volumes:

Volume I – Technical Quotation Volume II – Price Quotation

Volume I - Technical Quotation:

The Quoter shall submit one (1) copy of their technical quotation, electronically, to the emails identified above. The technical quotation shall address the following:

Technical Capability:

a) Technical description and/or product literature. Quoters shall include the manufacturer, make and model of the product, manufacturer sales literature, or other product literature that CLEARLY DOCUMENTS that the quoted products meet or exceed all specifications outlined in the Specifications document. The quoter is responsible for ensuring the submitted documentation clearly addresses all specifications and requirements.

b) Country of origin of all manufactured end products quoted

c) If applicable, evidence that the quoter is authorized by the manufacturer to sell the item(s) in the quotation.

d) Confirmation of the quoter’s ability to meet the required delivery terms.

e) Confirmation of the quoter’s ability to meet any applicable installation, training, and/or warranty requirements.

Volume II - Price Quotation:

The quoter shall submit one (1) copy of their entire quotation, electronically, to the emails identified above. The price quotation shall address, at minimum, the following information.

a) The solicitation number

b) The name, phone number, and email address of the quoter's/contractor’s point of contact

c) Unique Entity Identifier # for quoter's/contractor’s active SAM.Gov registration.

d) A firm fixed price for each required line item, including a unit price and total amount.

e) Installation (if applicable), Shipping and Delivery costs must be included in the quotation either as a separate line item or contained in the total price of the quote. The quotation shall include a total firm fixed price for the requirement that includes all shipping/delivery costs

f) Any applicable discount terms.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (DEVIATION NOV 2025):

The Government intends to award a single firm-fixed-price purchase order from this solicitation utilizing simplified acquisitions procedures in accordance with FAR part 12 of the Revolutionary FAR Overhaul. The Government reserves the right not to award a purchase order and to make an award without discussions based solely upon initial quotes.

Basis for Award:

Award shall be made to the responsible quoter whose quotation, conforming to the solicitation, is the lowest priced, technically acceptable (LPTA) quote.

A quoter's failure to address any factor may be considered indicative of the quoter's lack of understanding of the Government's requirements and may result in the offer being determined unacceptable.

Evaluation Factors:

Technical Capability: No prototypes, demonstration models, used or refurbished instruments will be considered. Evaluation of technical capability shall be based on the information provided in the quotation. The government will evaluate whether the quoter has demonstrated that its proposed equipment meets or exceeds all minimum requirements. Quotations that do not demonstrate the proposed equipment meets all requirements will not be considered further for award. If a quoter’s technical description and/or product literature does not indicate whether its proposed equipment meets a certain minimum requirement, the government will determine that it does not meet the requirements.

Price: The proposed price will be evaluated. The evaluation will determine whether the proposed prices are reasonable in relation to the requirements of solicitation. Prices must be entirely compatible with the technical portion of the quotation.

Technical Specification

1. System Overview

Type: Bulk freeze dryer / lyophilizer

Maximum Height: 81.5”

Maximum Width: 82.0”

Maximum Depth without door attached: 71.5”

Maximum Depth with door attached: 75.5”

Shelf Area: 60 sq ft (5.6 m²)

Configuration: Internal condenser, PC/PLC-based control system

Construction: 304L and 316L stainless steel for all wet components

2. Shelf System

Clearance: 3"

Material/Finish: 304L stainless steel, 24 Ra

Temperature Range: –60°C to +60°C

Uniformity: ±1°C across and between shelves

Cooling Time: ~30 minutes to –40°C (unloaded)

Heating Rate: >1°C/min using 6 kW immersion heater

3. Condenser System

Material: 316L stainless steel

Capacity: 100 kg

Condensing Rate: 80 kg / 24 hours

Minimum Temperature: –70°C (unloaded)

Cooling Time to –40°C: <10 minutes

Defrost: Hot gas

4. Refrigeration System

Compressor: 30 HP 2-stage

Heat Exchangers: Stainless steel plate heat exchangers

5. Vacuum System

Corrosion-resistant, oil free

Capacity: 1550 lpm

Ultimate Vacuum: 25 millitorr

Pumpdown: <30 minutes to 100 millitorr

Sensor: Pirani, Capacitance manometer

Backfill: via solenoid valve

Power Failure Protection: Solenoid valve prevents backstreaming

6. Product Chamber

Type: Rectangular, full-vacuum rated

Material: 304L stainless steel (20 Ra)

Door: Stainless steel with viewport

Leak Rate: <30 millitorr/hr

Seal: Split-ring gasket

7. Control System

Modes: Manual and Automatic cycle control

Sensors: 6x Type-T product TCs, 2x Type-T condenser TCs per compressor, shelf inlet/outlet Type-T, Pirani vacuum sensor, Capacitance manometer

8. Mandatory Accessories and Documentations

316L bulk trays optimizing shelf surface

304 Stainless Steel enclosure of front and one side of the freeze dryer

Full validation documents (FAT, IQ/OQ, SAT)