RFQ 75F40126Q00075_FINAL.pdf

CDER-2026-131685

Lab Coat Services RFQ No.: 75F40126Q00075

Section 1 – General Information A. Summary of Requirement

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with FAR Part 12 and FAR Part 13, as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION AND A SEPARATE SOLICITATION WILL NOT BE ISSUED.

The Request for Quotation (RFQ) number is 75F40126Q00075.

This combined synopsis/solicitation is being issued as a a total small business set-aside.

a. The NAICS for this requirement is: 812332 – Industrial Launderers

b. The SB size standard for the NAICS code is: $41.5mil. The full table of size standards can be found at: https://www.sba.gov/document/support-table-size-standards

Description of Requirement: The Food and Drug Administration (FDA), Office of Pharmaceutical Quality Research (OPQR) requires continued support to ensure a safe and efficient laboratory environment for its scientific staff. This requirement is specifically for laboratory coat services, including the provision, routine cleaning, maintenance, and replacement of lab coats used by OPQR personnel.

Please refer to the attached Statement of Work (SOW) for the complete technical requirements.

The anticipated Period of Performance (POP) for this requirement is structured as a one-year base period followed by four one-year option periods, exercisable at the discretion of the Government.

B. Points of Contact

Contracting Officer:

Iris Johnson Iris.Johnson1@fda.hhs.gov

Contract Specialist:

Erika Crawford Erika.Crawford@fda.hhs.gov

Contracting Officer's Representative:

https://www.sba.gov/document/support-table-size-standards mailto:Iris.Johnson1@fda.hhs.gov mailto:Erika.Crawford@fda.hhs.gov

TBD

Section 2 - Contract Clauses Clauses Incorporated by Reference

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/hhsar/part-352-solicitation-provisions-and-contract-clauses

(End of clause)

Applicable Clauses

Clause Number Clause Title 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial

Services (Nov 2023) (Deviation Nov 2025) 52.212-5 Contract Terms and Conditions

Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (OCT 2025) (Deviation Nov 2025)

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Jan 2025) (DEVIATION Nov 2025)

52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) (DEVIATION Nov 2025)

52.219-14 Limitations on Subcontracting (Oct 2022) (Nov 2025) 52.219-28 Post award Small Business Program Representation (Jan 2025)

(DEVIATION Nov 2025) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Jan 2025)

(DEVIATION Nov 2025) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) (Nov

2025) 52.222-50 Combating Trafficking in Persons (Oct 2025) (Nov 2025) 52.225-1 Buy American—Supplies (Oct 2022) (DEVIATION Nov 2025) 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While

Driving (May 2024) 52.232-33 Payment by Electronic Funds Transfer—System for Award

Management (Oct 2018) 52.240-91 Security Prohibitions and Exclusions (Deviation Nov 2025) https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/hhsar/part-352-solicitation-provisions-and-contract-clauses

HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (DEC 2015)

HHSAR 352.232-71 Electronic Submission of Payment Requests

Clauses by Full Text

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at any time before contract completion.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor any time prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at any time before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

Addendum to FAR 52.212-4 FDA Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

(JAN 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.htm http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov c.

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time and materials or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred.

1. Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category.

2. Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects)- show rate, base and total amount.

3. Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant.

4. Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed.

https://www.ipp.gov/

5. Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

6. Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

7. Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(1) list of all invoices submitted to date under the subject award, including the following:

(i.) invoice number, amount, & date submitted (ii.) corresponding payment amount & date received

(2) total amount of all payments received to date under the subject contract or order

(3) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the Delivery Order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301-827- ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov. Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue.

Section 3 – Attachments

Attachment Number

Title

1 Statement of Work (SOW) 2 Pricing Sheet

Section 4 – Solicitation Provisions

Provisions Incorporated by Reference

Provision Number Provision Title 52.212-1 Instructions to Offerors-Commercial Products and Commercial

Services (Sep 2023) (DEVIATION Nov 2025) 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov

2021) (DEVIATION Nov 2025) 52.225-2 Buy American Certificate (Oct 2022)

Provisions by Full Text

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/hhsar/part-352-solicitation-provisions-and-contract-clauses

(End of provision)

Addendum to FAR 52.212-1

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

m. QUESTION DEADLINE: Submit all procurement-related questions in writing via email to the Contracting Officer and Contract Specialist listed in Section 1. Questions must be received by April 1, 2026, at 12:00PM ET, to be considered.

n. QUOTATION DEADLINE: Quotations are due by the date and time listed in SAM.gov.

o. The Contractor shall submit a firm-fixed-price quote, including details of all costs supporting the price for the required deliverables. Quotes shall be for all the deliverables requested.

p. The Contractor shall include and complete the attached pricing schedule. Pricing shall https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/hhsar/part-352-solicitation-provisions-and-contract-clauses include all applicable fees; any charges presented after contract award shall not be considered/acceptable.

q. Submit two separate volumes:

1. Volume I – Technical: Must exclude pricing. Include specifications, work schedule, warranty, delivery timeline. Page limit: 10.

2. Volume II – Price: Include completed pricing schedule and cost breakdown.

r. Quotes shall clearly reference the RFQ number and include:

1. Date of quotation

2. Company Name

3. Company Point of Contact name, email address and phone number

4. Contractor’s GSA schedule contract number

5. System for Award Management Unique Entity ID (UEI)

6. Quotation validity of at least 90 days after RFQ due date and time

s. The solicitation does not commit the Government to pay any cost for the preparation and submission of a quote. It is also advised that the Contracting Officer (CO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition.

52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical

2. Price

Technical and price, when combined, are approximately equal in importance.

All non-price factors when combined are approximately equal to price.

(b) Options – The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) Notice of Award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2

Fator 1: Technical Approach

The Government will evaluate the technical quotation to determine the offeror’s ability to meet the requirements of the Statement of Work (SOW), including scope of work, safety needs (snap-front, fluid-resistant lab coats), and bi-weekly service expectations. Clear and feasible plan for managing sizing sessions, inventory control, laundry logistics, and contingency plans for volume fluctuations.

Confirmation that proposed lab coats meet the snap-front closure and fluid-resistant material requirements. Specification sheets or product descriptions demonstrating compliance with required dimensions and features (e.g., towel sizes, fabric composition).

Realistic delivery timeline for initial fitting, sizing, and first round of lab coats post-award.

Confirmation of ability to meet bi-weekly collection and delivery schedule.

The Government will assess narrative response for completeness, logic, feasibility, and alignment with the SOW. The Government will evaluate the quoter’s technical approach for completeness, feasibility, and alignment with the requirements of the Statement of Work.44.

Review proposed timeline in light of required 30-day delivery post-award and ongoing performance expectations.

Factor 2: Price

Price will be evaluated to determine whether the quotation includes a complete and itemized price breakdown and whether the proposed price is fair and reasonable for the supplies and services required under the RFQ.

The total evaluated price will be the sum of all items included in the pricing schedule.

The Government will evaluate price using one or more price analysis techniques in accordance with FAR 13.106-3.

The Government intends to make award without discussions; therefore, quoters are encouraged to submit their best technical quotation and price in response to this RFQ.

(End of provision)

RFQ No.: 75F40126Q00075 Attachment 1

Statement of Work

Background

OPQR provides critical laboratory testing and research support, prioritizing the safety and efficiency of its scientific staff. Laboratory coats are essential personal protective equipment (PPE), protecting against chemical splashes, biological hazards, and other laboratory risks, while preventing cross-contamination and maintaining experimental integrity.

Currently, OPQR scientists use button-front lab coats, which can delay removal during emergencies, increasing the risk of exposure. To address this safety concern, OPQR proposes transitioning to snap-front, fluid-resistant lab coats. These coats allow rapid removal in emergency situations and provide an additional barrier against liquid spills, enhancing overall safety.

This upgrade demonstrates OPQR’s commitment to modern laboratory safety practices, proactive risk management, and the well-being of its scientific staff.

Objective

The objective of this initiative is to enhance laboratory safety by:

1. Replacing traditional button-front lab coats with snap-front designs for rapid removal in emergencies.

2. Providing fluid-resistant lab coats to reduce the risk of immediate skin contact with hazardous chemicals.

3. Ensuring all scientific staff have access to properly fitted, clean, and well-maintained protective garments.

Scope

This SOW encompasses all activities necessary to outfit OPQR scientists with new lab coats, including:

• On-site sizing and fitting sessions for all scientists.

• Provision of two lab coats per scientist.

• Regular laundering services (weekly or bi-weekly, as determined based on vendor preference).

• Collection and delivery of clean lab coats and hand towels.

• Accommodation of personnel fluctuations without altering service fees.

The scope covers full lab coat management from initial procurement through ongoing maintenance and hygiene.

RFQ No.: 75F40126Q00075 Attachment 1

Trade and Service Specifications

The lab coat service package, including towels, shall meet the following requirements:

1. Lab coats must feature snap-front closures.

2. Lab coats must be constructed with fluid-resistant materials.

3. Service package shall cover 60–65 scientists, each receiving two lab coats (total of 120–

130 lab coats).

4. Service package shall include 40 hand towels (16" x 19").

5. Vendor shall provide collection and delivery of lab coats and towels for laundering on a schedule determined by OPQR (weekly or bi-weekly).

6. Vendor must accommodate fluctuations in personnel while maintaining consistent service fees.

Tasks Performed by Vendor

The vendor shall:

1. Conduct on-site sizing sessions for all scientists.

2. Facilitate lab coat fittings.

3. Provide two lab coats per scientist.

4. Collect, launder, and deliver lab coats and hand towels according to the agreed schedule.

5. Notify OPQR promptly of any delays, missed pickups/deliveries, or quality issues, and provide a corrective action plan within one business day.

Deliverables

Deliverable Description Quantity / Frequency

Performance Standard

Due Date / Schedule

Provision of Lab Coats

Snap-front, fluid-resistant lab coats provided for all participating scientists

2 lab coats per scientist (120–

130 total)

Lab coats meet specification; sizing and fitting complete;

inventory accommodates personnel fluctuations

Prior to service start; ongoing replacement as needed

Hand Towels

16" x 19" hand towels for OPQR personnel 40 towels

Towels meet size and fabric standards; clean and usable

Prior to service start; ongoing replacement as needed Lab Coat

Laundering Pickup, cleaning, and delivery of lab coats

Weekly (52 cycles/year) or

Lab coats laundered to remove contaminants, Every scheduled

RFQ No.: 75F40126Q00075 Attachment 1

Deliverable Description Quantity / Frequency

Performance Standard

Due Date / Schedule bi-weekly (26 cycles/year) maintain fluid resistance, returned on schedule service cycle

Hand Towel Laundering

Pickup, cleaning, and delivery of hand towels

Weekly (52 cycles/year) or bi-weekly (26 cycles/year)

Towels laundered clean, properly folded, returned on schedule

Every scheduled service cycle

Service Issue Reporting

Notification of delays, missed pickups/deliveries, or quality issues

As needed

Vendor must notify OPQR promptly and provide a corrective action plan

Within 1 business day of incident

Delivery Location

CDER/OPQ/OPQR – St. Louis ATTN: Ken Chanthamontri 645 S. Newstead Ave.

Saint Louis, MO 63110